Executive Assistant

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2021-2023 Executive Assistant @ Rakuten

Executive assistant to Chief Legal Officer and Chief Compliance Officer. Execute core administrative responsibilities along with project management tasks. Anticipates needs of the leadership team, maintaining strict confidentiality and privilege on sensitive matters. Planning of external team events and activities. Support meeting logistics, facilities materials, and agenda, notes/follow ups.
• Calendar management – coordinate all meetings including but not limited to team meetings, offsite meetings, partner, and business client’s meetings across global time zones; understand prioritization of meetings and calendar timing through understanding the business and current business activity.
• Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for the Executives.
• Process expense reports and invoices – timely and accurately.
• Coordinated domestic travel arrangements, including airfare, hotel accommodations, and ground transportation

2019-2021 EXECUTIVE ASSISTANT OFFICE MANAGER @ MassMutual Northern California

Executive assistant to managing partner. Order supplies and keep the office presentable. Be on top of all social media accounts and create new content to drive traffic and engagement. Oversee and support all administrative duties in the office and ensure that the office is operating smoothly. Support compliance team and HR with On-boarding/Off-boarding, implement rules and regulations, and training programs.
• Create and execute strategies content management for social media platforms
• Prioritizes conflicting needs; handles work expeditiously, proactively, and follows through on projects to successful completion, often with deadline pressures
• Working with Hiring Managers and Legal Counsel, to prepare and manage employee documents including offer letters, terminations, and performance plans
• Plans, coordinates, and ensures the managing partners schedules are followed and respected. Provides “gatekeeper” role, creating win-win situations for direct access.
• Maintaining accurate employee records throughout employee’s tenure including management, position and salary changes

2019-2019 MARKETING ADMINISTRATIVE ASSISTANT @ Good Stuff Distributor

Provide daily support directly to the CEO, oversee logistics and ensuring operations are running smoothly. Develop relationships with a multitude of commercial clients, ranging in both size and nature of business. Monitor specific client requests to ensure satisfaction and present reports at weekly team meetings. Oversee the implementation of marketing campaigns and problem-solve any situation that arise.
• Contact consumers about existing products/services and assess the need.
• Manage relationships with vendors and partners to ensure successful execution of marketing initiatives
• Conduct Market Research and analysis to support marketing strategies
• Handled Accounts Payable up to 30 vendors, Accounts Receivable from up to 5 clients and bank deposits.
• Produced all marketing and advertising materials for various events, including flyers, posters, slideshows and
• Newspaper advertisements; updated website monthly, including picture arrangement and text creation
• Assist with website content creation, management and analytics

2017-2018 OFFICE ADMINISTRATOR @ Robert Larson Company

Assisted in the organization of global importing and distributing, oftentimes working to support staff in different time zones. Managed CEO’s Outlook calendar and was the first point of contact for all new meeting scheduling.
• Maintenance of Membership Database, including billing management and data entry
• Provided support to the operations team, assisting in data entry and file organization.
• Order and maintain office supplies.
• Produce and distribute correspondence memos, letters, faxes, and forms.
• Create new and manage current relationships with clients.