HR Administrator

Provide oversight of group benefit and retirement programs such as group health, flexible spending, dental, vision, accident and disability, life insurance, 401k and wellness benefits.•Ensure compliance with legal requirements such as COBRA, ACA, ERISA, IRS, HIPAA and other state and local regulatory requirements.•Lead Benefit Specialist in benefit processes; manage workflow and delegate tasks.•Evaluate and revise internal processes to reduce costs and risk; recommend cost containment strategies.•Oversee documentation and maintenance of administrative procedures for benefit processes.•Partner with accounting department to manage the reconciliation and processing of monthly billings and administrative fees for all group plans.•Coordinate retirement and benefit deductions and reimbursements with payroll.•Oversee the benefit claim escalation process to ensure consistency across the Company in line with Plan procedures.•Oversee and perform plan audits. Prepare, collect and organize data for statistical analysis.•Gather information for annual audits and support 5500 filings.•Develop and execute a comprehensive project plan to lead annual benefit open enrollment.•In partnership with HR Director, research employee benefit plans, forecast trends and identify vendors that present the best value.•Review and present both short and long-range cost estimates/ projections and relevant statistical analyses regarding modifications in benefit programs and implementation of new programs.•Coordinate internal open enrollment implementation activities with Benefits Specialist and external partners for a successful annual open enrollment.•Partner with benefits administration TPA and HRIS to prepare and test systems.•Lead W/C claims reviews and audits; develop strategies for loss control.•Manage relationships with outside vendors including Broker/Consultants, TPAs, COBRA, FSA and HCA vendors.•Escalate complex issues to HR Director; partner with payroll and accounting as well as other internal groups to achieve optimal results.

•Oversee onboarding team by creating shift assignments and leading weekly meetings to reduce workflow stoppage and meet weeklygoals and deadlines.
•Serve as a direct report and have weekly 1:1s to discuss productivity and updates.
•Oversee new hire submittals from our recruiters to ensure employee information is accurate.
•Help with overseeing any issues with employee pay rates, HRIS errors or employee questions in our HR Distribution List.
•Full Cycle Onboarding and Offboarding for over 1,500+ nurses/travelers through DocuSign, Microsoft Dynamics – GP, Greenshades and ADP Workforce Now.
•Run daily data sync transfer from GP to Greenshades to process all new hires, terminations and employee changes.
•Oversee ADP Data Bridge and ensuring that they were no errors that would affect employee employment information.
•Run weekly audits in collaboration with Payroll and Benefits regarding employee pay rates, work locations, and pending starts/terminations in support of the Payroll and Benefits department and to maintain data integrity.
•Assist in special projects such as massive client audits and creating policies and procedures.
•Collaborate with AR to set up new facilities and handle client billing errors.
•Serve as customer service support for incoming and current travel nurses by answering questions regarding onboarding or connectingthem to the appropriate department.
•Complete employee employment verifications and unemployment paperwork prior to hire or termination.
•Maintain human resources information system and kept employee files up to date in BOX, GP, Greenshades and ADP.

Handle day-to-day inquiries and providing quality customer service to our employees and management team.
●Collaborative with department heads to design efficient training methods and processes.
●Maintains compliance with federal, state and local labor laws, and recommended best practices; reviews policies and practices tomaintain compliance.
● Handle and maintain data in our HRIS system (BambooHR), with employee and organization data, including new hires, employee, and organization changes, and reporting and analysis of data metrics.
● Conduct orientation and onboarding for new hires and facilitate the offboarding process. Gather continuous feedback and propose improvements for optimal employee experience.
● Maintain and upload required documentation, electronically, via DocuSign & BambooHR.
● Review and monitor HR processes, policies and procedures and propose updates and enhancements.
● Assist in administering benefits, compensation, and employee performance programs.
● Facilitate administration for leaves of absence and employment verifications, respond to unemployment and workers compensation claims and facilitate other compliance and regulatory requirements and processes.
● Stay active with current job boards, social networks, and platforms to find talent, and plan, create, and release job descriptions and announcements.
● Assist and train managers on recruiting process, interviewing skills, and best practices. Ensure recruiting practices are fully compliant with EEOC and DOL rules and guidelines.

Spearheaded company’s compliance with federal and states labor laws including the monitorization of EEO, FMLA, ADA and Workers Compensation
● Maintained a full recruitment cycle that involved marketing, interview process, and on-boarding. Maintained Bamboo HR system by posting new position, updating changes, and tracking applicant information.
● Implemented an updated new-hire process that involved explaining HR policies, procedures, laws and standards, as well as going over all required paperwork and registering new-hires into company payroll/timesheet system.
● Evaluated and design updated company handbook and job descriptions in order to achieve a more efficient and compliant work environment.
● Processed payroll through QuickBooks Intuit that also involved the verification of hours and manual time adjustments.
● Developed trainings for new-hires and current employees on HR procedures and policies.
● Maintained HR records in the HRIS system and physically such as employee, training, compensation and benefit records.