Executive Assistant

Rate, USD
$40 / hour
Work schedule
Full Time,
Language skills
English
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About me

In a corporate or organizational setting, supporting an upper management position requires assisting high-level executives in my daily task and duties. Daily specific duties can vary from minute to minute as well as hour to hour depending on the executive’s role and the organizational needs at that moment in time, but consistent responsibilities would be:

a) Daily as well as consistent administrative support
b) Communication – to and from executitve(s); Liaison communication with other level leaders, departments, and my peers as well
c) Information management:
1. Gathering
2. Organizing
3. Reporting
d) Travel, Expense and Event Coordination
e) Project Coordination/Management ad hoc
f) Anticipation of executive(s) needs, and try to stay one step ahead
g) Fostering relationships with peers in other departments as well as with other leaders
Supporting ANY leader at any level requires superior organizational skills and stellar communication abilities. Attention to every detail, small and large is a must at all times. Being an Admin/Executive Admin requires finesse, determination, a thick skin as well as a certain je ne sais quoi!


Professional area



Education

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Experience

4/23 - present Executive Assistant @ Freelance

a) Daily as well as consistent administrative support
b) Communication – to and from executitve(s); Liaison communication with other level leaders, departments, and my peers as well
c) Information management:
1. Gathering
2. Organizing
3. Reporting
d) Travel, Expense and Event Coordination
e) Project Coordination/Management ad hoc
f) Anticipation of executive(s) needs, and try to stay one step ahead
g) Fostering relationships with peers in other departments as well as with other leaders

10/21-4/23 Executive Assistant @ CommonSpirit Health

• Supported SVP, 5 VPs and 20+ Directors & Managers, overseeing seamless day-to-day office operations, intricate calendaring, strategic meeting scheduling and conferences, including memberships
• Strategically orchestrated all travel arrangements encompassing reservations, ticketing, and transportation, resulting in a remarkable 14% reduction in expenses
• Engineered flawless corporate events by meticulously coordinating catering, securing event venues, managing hotel room bookings, and skillfully negotiating payment terms and conditions
• Pioneered streamlined expense reimbursement process, achieving a remarkable 75% improvement in submission efficiency and error reduction
• Collaborated seamlessly within the ITD department and across the organization, functioning as an integral team player alongside fellow executive and administrative assistants

4/19-10/21 Executive Assistant @ Blue Cross Blue Shield of TX

• Orchestrated comprehensive administrative and travel management, encompassing budget oversight and expense reporting, for the Executive and Senior Directors, fostering operational excellence
• Served as a crucial liaison with Texas Clinical Operations department, facilitating seamless interdepartmental collaboration
• Pioneered effective communication strategies, including robust virtual support, for the Medical Care Management Team, enhancing team cohesion and productivity
• Exemplified exceptional planning and execution by spearheading the Vogel Alcove Food Drive for local Children’s Shelter two years consecutively, surpassing goals by an impressive 200%. Also, masterminded the Texas Clinical Operations 2019 Holiday Event at Renaissance Richardson, achieving excellence while staying well 20% below the allocated budget of $30 for 300 attendees
• Earned recognition as a nominee for Volunteer of the Year in 2020, logging over 100 volunteer hours throughout the year, a testament to dedication and community commitment

9/17-8/18 Executive Assistant @ Magellan Health Care

• Powerfully assisted 3 EVPs and 1 Senior Director in a spectrum of responsibilities, encompassing daily operations, intricate calendaring, precision meeting scheduling, end-to-end travel arrangements, and precise expense reporting. Additionally, skillfully coordinated conferences and adeptly prepared vital meeting materials such as agendas, minutes, and presentations
• Assumed pivotal role as the primary poc for COO, VP/Medical Director, VP Clinical Care and Senior Director, both in remote and onsite capacities. Instrumental in swiftly troubleshooting and resolving procedural and deadline-related issues
• Collaborated seamlessly as a pivotal team member among executive and administrative assistants’ company-wide, fostering a culture of efficiency and shared success

12/16-05/17 Executive Assistant @ Ashford University

• Enabled seamless operations for 3 Executive Deans by orchestrating day-to-day office functionalities, streamlined college operations by procuring equipment and supplies, meticulously managing inventor, and effectively coordinating purchasing processes. distinguished by expert event planning and reception management during onsite events, contributing to an elevated college experience. Proficiently crafted intricate documents, articulating department practices, policies, and protocols to effectively guide college leaders
• Empowered associated deans’ meetings and program chair meetings with adept meeting facilitation. Demonstrated precise organizational skills by curating meeting agendas, minutes, presentations, and necessary document, ensuring alignment with stringent accreditation compliance
• Served as the frontline communication hub for Executives Deans, Associated Deans, and Program Chairs, effectively addressing inquiries from diverse stakeholders. Notably, meticulously tracked, and reconciled department budgets, showcasing financial acumen and resourcefulness


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