Executive Assistant, Event Manager, and Project Coordinator

Rate, USD
Not specified
Work schedule
Full Time,
Language skills
English
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About me

Highly skilled, resourceful, and experienced executive administrative support professional with a track record of success in fast-paced settings from corporate to non-profit to start-ups. My passion is helping innovative companies successfully scale their businesses to deliver world-changing products and services. My expertise is partnering with executives to optimize their time and effectiveness.


Professional area



Education

1999 - 2003 Dual Degree: M.A. Children's Literature and M.A. Education @ Simmons College Graduate Studies
1993 - 1997 B.A. Creative Writing @ Carnegie Mellon University

Experience

11/2022 - 7/2023 Executive Assistant @ The O’Connor Group

– Managed complex CEO and Executive Leadership Team calendars. Planned and executed meetings with internal and external stakeholders such as Advisory Board members, sales prospects, and clients.
– Served as the initial point of contact for speaker engagements, media inquiries, calendar management, and travel.
– Coordinated preparation and materials for monthly company town halls as well as company networking events, client dinners, and other external-facing events.
– Played a key role in streamlining day-to-day executive functions for the Executive Leadership Team and an organization of ~80 employees. Navigated concurrent priorities across calendaring, assigned projects to staff using Workflow Max, reviewed client contracts, and provided office coordination to support daily business functions.

08/2021 - 11/2022 Executive Assistant @ CareAcademy

– Managed CEO calendar, planned and executed meetings, coordinated executive travel, drafted communications, managed special projects, and executed tactical actions on behalf of the CEO. Directed email triage and served as the CEO’s liaison with board members, observers, and investors. Oversaw quarterly submittal of financial data to investors, edited and distributed regular investor updates, and coordinated in-person quarterly board meetings and monthly update calls.
– Planned and executed quarterly in-person executive retreats including all activities, meals, travel, and guest facilitators. Produced documents for monthly internal company meetings including town halls and scrums.
– Scheduled media/PR interview opportunities and worked closely with Marketing to prepare briefings with key talking points. Edited presentations and written pieces for publication. Functioned as interim event manager for the Marketing Department, working with the Sales team to coordinate prep, event logistics, and strategy for industry events.
– Supported $20M Series B fundraise and contributed to all aspects of the raise process: pitch deck development, coordination of investor meetings, diligence material preparation, data room maintenance including monthly financial reporting, and database tracking of interactions, action items, and next steps with prospective investors.

07/2014 - 08/2021 Executive Assistant to the CEO (Contractor) @ Pridgen Development

– Managed executive calendar and travel, and served as project manager for multiple development projects.
– Coordinated communications on behalf of the CEO with employees, vendors, consultants, government officials, prospective and current investors, and high-profile business contacts.
– Created presentations and sales/investor collateral for prospects; designed and built corporate website; drafted quarterly investor and stakeholder reviews including graphics for budget variance, NOI, occupancy charts, and project timelines. Served as liaison for CEO in his role as Chair of a nonprofit overseeing Board of Directors; organized yearly meeting schedule, coordinated monthly meetings and materials, and supported fundraising initiatives.

02/2017 - 08/2018 Executive Manager @ Blue Ridge Institute (Contractor)

– Supported Board of Directors and multiple committees including meeting coordination, agenda preparation, recording of minutes, attendance tracking, and documentation of votes.
– Managed professional development network of 400+ members, including member recruitment; oversaw member communications, maintained database, and managed social media presence.
– Planned and executed annual week-long summer conferences for 180+ attendees under budget. Built and launched the registration website for conferences and created all collateral including programs and sponsor ads.

07/2013 - 02/2014 Contract Coordinator and Executive Assistant @ Banner Health East Morgan County Hospital

– Arranged Board meetings and prepared meeting materials including Minutes.
– Provided support to the C-Suite including calendar management, travel, and the hospital’s day-to-day operations.
– Reviewed and executed legal contracts with vendors and leases with visiting physicians.


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