Executive Assistant

• Handled sensitive and confidential employee information with complete discretion.
• Processed onboarding paperwork for new hires and rehires.
• Processed employee status changes, keeping human resources systems and employee records up to date.
• Developed and maintained training materials and benefits packets for new hires.
• Prepared and posted job openings on appropriate job sites and newspapers.
• Conducted job applicant background checks in accordance with policy and procedures.
• Created, organized, and maintained employee personnel files to secure sensitive data.
• Reviewed and processed payroll-related actions to drive data accuracy and comply with company policy and federal and state regulations.

• Maintained company confidence and protected business operations by keeping sensitive information confidential.
• Opened, read, and replied to e-mails, letters, and correspondence on behalf of executives.
• Coordinated meetings and work schedules for staff teams and executives.
• Set up meeting and event logistics for senior management and updated calendars.
• Made travel arrangements to provide executives with seamless and travel policy- approved business trips.
• Managed and tracked expenses to meet company budget requirements.
• Tackled and addressed top-level, high-priority issues with professional
administrative discretion.

• Filtered important calls and spam calls to help executives prioritize specific clients and expedite daily operations.
• Coordinated executive and senior management vacation, day-to-day meeting and travel schedules.
• Designed PowerPoint presentations for monthly divisional meetings with top-level executives.
• Wrote and distributed executive meeting agendas and minutes to department heads and executive team members.
• Researched and prepared information for presentations to high-level executives.
• Entered customer information and updates in database system to track leads, interactions, relationships and propel sales opportunities.