Accounting Administrator

Accounts Payable & Accounts Receivable using Quickbooks for invoices
Create and format Excel reports
Upload and gather W-4 and W-9 forms – TaxCaddy
Collate tax returns – Tax Caddy
Communicate with clients – Tax Caddy
Obtain 1099s
Credit card reconciliation
Payroll audits
Receptionist
Payroll processing
Administrative support

Maintain/Edit timesheets
File/Maintain invoices
Enter contractors’ working hours into company’s database (Aim)
Maintain tool inventory by checking stock to determine inventory level
Property Management
Use MS Excel to determine contractors’ working hours ever month on several floors of the building and to calculate working hours every week
Use QuickBooks to bill vendors, keep tracking of inventory cost, and manage accounts payable/accounts receivable

Receptionist
Route phone calls to proper manager, assisting staff with all inquiries
Data Entry
Maintain supply inventory by checking stock to determine inventory level
Maintain/Edit Outlook Calendar for meetings
Order/Set-up catering for meetings
Create presentations for meetings using PowerPoint

Provided administrative support to school staff and students
Resolved enrollment, attendance and performance issues by communicating and collaborating with parents and school administrators
Performed registration duties, and accurately completed data entry for enrollment
Audited academic records, created and maintained secure student data files
Scheduled meetings between staff and parents
Maintained supply inventory, checked stock regularly to ensure adequate inventory
Routed phone calls to proper staff, assisted staff with all inquiries

Compiled procedure manuals
Edited technical manuals, drawings and other diagrams using PDF
Supported repair work on buildings post-Sandy by photographing damage and compiling work hours in Excel for payment to engineers
Created PDF binders and distributed new files
Assisted with submittals of final projects
Managed payroll using QuickBooks