Executive Assistant

• Provides high-level administrative support to the CEO and/or other members of the leadership team, including but not limited to, clerical and administrative tasks: drafting letters, memos, emails, client reports, and other correspondence for the CEO.
• Managed the CEO email and maximized efficiencies of email suite tools; provided recommendations and suggestions; managed inbox optimization and rule setting as well as Ghostwriting for the CEO.
• Spearheaded the creation of the company’s travel processes and procedures and arranged domestic and international travel accommodations for the CEO or other designated team members, including but not limited to flights, hotel accommodations, and car rental.
• Manage the CEO’s calendar, and scheduling by serving as the primary contact for high-profile clients, partners, stakeholders, and business contacts. Developing briefing documents in advance of CEO, client, partner, and stakeholder interactions meetings, teleconferences, and webinars.
• Collaboration with senior staff in gathering, editing, and proofreading presentations and documents presented in multiple formats including Excel, Canva, and Word.
• Organized system for filing business records, documents, and reports. Research and compile data to prepare documents for review and presentation to clients.
• Effectively prioritized projects, and deadlines, and worked with stakeholders to deconflict competing priorities and negotiate reasonable deadlines.
• Collaborated with the Senior operations manager to ensure consistency of practices and developed administrative guidelines where needed.
• Prepare expense report submittals and reconcile credit card statements.
• Oversee special projects including accounting duties: monthly invoicing to clients, paying contractors, and third-party vendors.

• Executive Assistant to the Executive Vice President
• Assist 8 additional senior management team members on various projects/assignments.
• Executive Vice President’s liaison and ambassador to external constituents aiding in interpersonal and client communications.
• Independently create, prioritize, and manage administrative processes including facilitating project meetings, and ensuring the optimization of project initiation and execution through effective resource planning and job assignments.
• Responsible for the effective communication of project status, issues, risk, and budgetary information to key stakeholders and senior leadership.
• Schedule meetings, conference calls, distribute meeting minutes, coordinate calendars, and plan travel arrangements, including international travel.
• Prepare expense report submittals and reconcile credit card statements.
• Prepare contracts, and coordinate contract signatures for project documents. Organize due diligence document submittals.
• Planned annual company events including Christmas celebrations, company cookouts, and Fundraisers.
• Identify vendors, obtain, and negotiate contracts to ensure optimal pricing for the company on required services such as vending machines, and company housing for international employees.
• Perform Marketing duties such as coordinating marketing strategies with Coroplast Fritz Muller German marketing department, drafting articles on the corporate intranet, LinkedIn page, and various other media outlets.

• NFL Concussion Settlement Baseline Assessment Program subject matter expert.
• Ensured the Baseline report process adhered to the legal framework and all documentation was maintained appropriately according to compliance and regulatory guidelines.
• Served as a liaison between the medical monitoring and consulting department director, large and small firm liaisons, and Customer service managers.
• Standard operating procedure development, documentation, and execution
• Trained first-line BAP clinical reviewers, schedulers, and baseline assessment managers on settlement guidelines and report processes.
• Created and oversaw clinical report workflow for the NFL Concussion Settlement national neuropsychologist and neurologist network or providers.
• Performed Project tracking, data analysis, quality assurance checks, and audits including creating reports and maintaining spreadsheets.
• Spearheaded bi-weekly stakeholder meetings and collaborated with medical monitoring director, Large and small firm liaison, scheduling and call center supervisors to Identify project/production issues, develop project strategies to decrease report backlog and increase published reports.
• User Acceptance Testing (UAT) for the Medical Monitoring and Consulting IFS system.
• Provided administrative support as needed.