# Facilities Contract Officer. Permanent Full Time – Flexible Location Remote from[Australia](https://jobicy.com/job-region/australia.md)Annual salary Undisclosed Salary information is not provided for this position. Check our [Salary Directory](https://jobicy.com/salaries.md) to estimate the average compensation for similar roles.Department [DevOps & Infrastructure](https://jobicy.com/categories/admin.md) Employment type Full Time, Job posted6 Jul 2026Apply before6 Aug 2026Views / Applies 39 / 3 [About company](https://jobicy.com/company/life-without-barriers.md) * Share About [Life Without Barriers](https://jobicy.com/company/life-without-barriers.md) Our purpose is to partner with people and change lives for the better. [Non-profit Organization Management](https://jobicy.com/company-category/non-profit-organization-management.md) * 1994 Verified job posting This job post has been [manually reviewed](https://jobicy.com/tools/help-center/employee/how-does-jobicy-verify-the-legitimacy-of-remote-job-listings.md) for authenticity and compliance. ### AI Summary Life Without Barriers is seeking a Facilities Contract Officer to manage property maintenance, vendor relationships, and compliance for their properties across Australia. This remote role involves coordinating maintenance requests, validating invoices, and ensuring properties meet safety and legislative requirements. The ideal candidate has experience in facilities management, strong communication skills, and the ability to prioritize in a fast-paced environment. This position offers a chance to contribute to a social purpose organization while working flexibly. ### Role DNA Job Complexity Easy Hard Pace & Pressure Relaxed Fast-paced Autonomy Level Guided Full Ownership Communication Load Independent Highly Collaborative AI Insight The role requires demonstrated experience in a similar position and managing competing priorities, indicating a moderate level of complexity. However, it is not a senior management role, so difficulty is set at 3. ### Salary Analysis Median Highly Competitive USD70,000US Market USD40k – 100k 0 USD110k AI Insight The offered salary is not specified in the listing. Based on the US market for facilities management roles, the median salary is around $70,000, with a typical range of $40,000 to $100,000 depending on experience and location. The actual salary may vary based on Australian market rates and the non-profit sector. ### Core Skills Required [Facilities Management](https://jobicy.com/jobs?search_keywords=Facilities+Management.md) [Vendor Management](https://jobicy.com/jobs?search_keywords=Vendor+Management.md) [Contract Management](https://jobicy.com/jobs?search_keywords=Contract+Management.md) [Property Maintenance](https://jobicy.com/jobs?search_keywords=Property+Maintenance.md) [Compliance](https://jobicy.com/jobs?search_keywords=Compliance.md) [Customer Service](https://jobicy.com/jobs?search_keywords=Customer+Service.md) [Microsoft Office](https://jobicy.com/jobs?search_keywords=Microsoft+Office.md) [Problem Solving](https://jobicy.com/jobs?search_keywords=Problem+Solving.md) [Communication](https://jobicy.com/jobs?search_keywords=Communication.md) [Remote Work](https://jobicy.com/jobs?search_keywords=Remote+Work.md) ### Cover Letter Sample Dear Hiring Manager, I am writing to express my interest in the Facilities Contract Officer position at Life Without Barriers. With over five years of experience in facilities management and vendor coordination, I am confident in my ability to ensure that your properties are maintained safely and efficiently. I have a strong track record of managing maintenance schedules, resolving site issues, and maintaining compliance with health and safety regulations. In my previous role at XYZ Company, I successfully managed a portfolio of 50 properties, coordinating with contractors and landlords to minimize disruption. I am proficient in facilities management software and Microsoft Office, and I excel at prioritizing tasks in fast-paced environments. I am particularly drawn to Life Without Barriers' mission and would be honored to contribute my skills to support vulnerable Australians. Thank you for considering my application. I look forward to the opportunity to discuss how my experience aligns with your needs. Sincerely, [Your Name] Copy ### Sample Interview Questions Can you describe your experience managing relationships with external vendors for property maintenance?In my previous role, I was responsible for overseeing a team of contractors for cleaning, repairs, and inspections. I ensured they were compliant with safety protocols and resolved any performance issues promptly. I also negotiated contracts and monitored service level agreements to maintain quality.How do you prioritize maintenance requests when multiple urgent issues arise?I use a triage system based on safety, impact on operations, and urgency. For example, a gas leak would be addressed immediately, while a cosmetic issue might be scheduled. I communicate with stakeholders to set expectations and adjust priorities as needed.Describe a time you had to handle a difficult stakeholder or vendor. How did you resolve the situation?Once, a landlord was unresponsive to a maintenance request that affected our lease agreement. I documented all communications, escalated to my supervisor, and eventually facilitated a meeting to align expectations. We resolved the issue by agreeing on a timeline for repairs.What experience do you have with facilities management software?I have used systems like Corrigo and FM:Systems to track work orders, schedule inspections, and manage vendor invoices. I am comfortable learning new software and adapting to enhance efficiency.This role may require being on-call every four weeks. How do you maintain work-life balance while ensuring availability?I set clear boundaries and have a backup plan for emergencies. I ensure my tasks are well-organized so that on-call periods are manageable. I also communicate with my team to share responsibilities when needed. About the Organisation Life Without Barriers is a leading social purpose, not for profit organisation of 8,000 employees working in more than 500 communities across Australia. We support children, young people and families, people with disability, older people and people with mental illness. We work with people who are homeless and refugees and asylum seekers. Make a real difference in the lives of vulnerable Australians with this unique opportunity to provide both corporate expertise and community support. With a focus on people, not profit, Life Without Barriers’ (LWB) corporate services team partners with our direct support staff, clients, and their families to ensure we continue our mission to change lives for the better. If a truly inclusive, collaborative, and fast-paced work environment sounds like your next career move, this is an opening not to be missed. We want to employ people who reflect the diversity of our clients to ensure we can support each client’s individual needs and wants. We encourage people of Aboriginal and Torres Strait Islander background and people with disability to apply. About the role Reporting to the Facilities Contract Lead, you will be responsible for ensuring that all LWB properties are maintained in a safe and secure condition, suitable for use by LWB employees, clients, and visitors. In this role, you will collaborate closely with the Facilities Maintenance Vendor. You will manage the vacates, maintenance, and compliance requirements for all LWB-owned and leased properties. This is a permanent full time position where you can work remotely from your preferred location in Australia, whether that’s from home or one of our offices. While most of your work will be remote, occasional travel and office-based work may be required. Additionally, you may be required to be on-call every four weeks for a seven-day period, with compensation provided for this duty. Key Responsibilities * Establish and manage day to day relationships with the facilities maintenance vendor through support with: Site escalations, quality, time and safety reviews * EOT requests * Resolving site access issues * Modification requests * Commercial cleaning * PSI inspection processing * Maintain an up-to-date property database and action all tickets received in a timely manner * Coordinate the planning and performance of maintenance so it is carried out with minimal disruption to both the property and its clients * Ensure closure and validation of work orders closure including cost reconciliation of invoice * Coordinate the planning and performance of maintenance on leased properties with the managing agents/landlords of the properties * Validate invoices via portal and cross check quotes to invoices received * Ensure all contractors are inducted and compliant with all LWB policies and procedures * Ensure all LWB properties meet HSE requirements and comply with all current legislative requirements * Manage delivery of annual Property Safe Inspections for all properties * Actively seek out opportunities and make recommendations to improve service and delivery Skills & Experience * A Class C Driver’s License * Demonstrated experience in a similar role * Demonstrated experience with facilities management software programs * Demonstrated experience in managing competing priorities and to deliver high-quality outcomes within agreed timeframes * Ability to effectively prioritise and execute tasks in a fast-paced environment * Strong customer service and communication skills * Strong problem-solving skills * The ability to work collaboratively with a range of stakeholders including peers, employees, external organisations * Proficient ability in the use of the Microsoft Office suite of programs Successful candidates will be required to clear probity checks including a National Criminal History Record Check. Benefits * Join one of Australia’s leading social purpose organisations * Excellent salary packaging benefits through Maxxia * Optional monthly rostered days off How to Apply Include your resume and cover letter in one document, click ‘Apply’ and follow the prompts. For any enquiries relating to the position, contact Mikaella at [recruitment@lwb.org.au](mailto:recruitment@lwb.org.au). Candidates with disabilities who require adjustments to the recruitment process or the application form in an alternate format can visit [https://www.lwb.org.au/careers/](https://aus01.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.lwb.org.au%2Fcareers%2F&data=05%7C02%7CMikaella.Latimore%40lwb.org.au%7C2866100dfb384503ea4408dd41a091f1%7C7f6cb1259a0f46859283f1b8a4b136ed%7C0%7C0%7C638738880095147192%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=Rn0oxWyMprvImRjemT7ydBbgGCZe0yDiyYsndby8T1Q%3D&reserved=0) for information on our access and inclusion work and how to contact us directly. Applications close midnight AEST 13 July 2026. Show more [Apply now >](https://jobicy.com/jobs/148825-facilities-contract-officer-permanent-full-time-flexible-location.md) > Annual salary information is not provided for this position. 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