[![Image]() Meet Jobicy Copilot — free AI autofill for job applications + remote job alerts ›](#) [All remote jobs](https://jobicy.com/jobs.md)Open role[![Applied Intuition logo](https://jobicy.com/data/server-nyc0409/galaxy/mercury/2025/06/8726d2bf-221.png)](https://jobicy.com/company/applied-intuition.md)Remote opportunity at[Applied Intuition](https://jobicy.com/company/applied-intuition.md) # Recruiting Systems Specialist Review the role, location requirements, compensation details, and application process before deciding whether this opportunity fits your next career move. [Apply for this job](#job-application)[View company](https://jobicy.com/company/applied-intuition.md)Share4 Sep 2026Published49Listing views3Application actions4 Oct 2026Apply before Opportunity details ## About this role. AI SummaryThis Recruiting Systems Specialist administers Applied Intuition’s recruiting technology stack, with Ashby as the core ATS. The role supports recruiters and hiring managers through ticket triage, requisition and offer workflows, permissions, integrations, data hygiene, and documentation. It also partners with Recruiting Operations, People Analytics, People Operations, and IT to improve reporting and cross-functional hiring processes. The successful candidate will use automation and AI tooling to reduce manual work and create scalable recruiting infrastructure in a fast-changing global environment. ## Role DNA A quick view of the complexity, pace, ownership and collaboration implied by the job description. ### Job Complexity 4/5EasyHard ### Pace & Pressure 5/5RelaxedFast-paced ### Autonomy Level 4/5GuidedFull ownership ### Communication Load 5/5IndependentCollaborative AI insightThe role requires hands-on ATS administration combined with analytical troubleshooting, process design, reporting, and cross-functional systems coordination. Managing data integrity and support needs in a high-volume, rapidly scaling organization increases both technical and operational complexity. ## Salary analysis Estimated compensation compared with the broader US market for similar roles. Estimated job medianHighly competitive$48US market range$38–$550$61 AI insightThe disclosed compensation is $45–$50 USD per hour, producing a job median of $47.50 per hour. Estimated US market pay for a Recruiting Systems Specialist with 2+ years of ATS and recruiting-operations experience is approximately $38–$55 per hour; market figures are estimates and may vary by California location, ATS expertise, and scope of systems ownership. ## Core skills Skills and capabilities most closely associated with this opportunity. [Ashby ATS](https://jobicy.com/jobs?search_keywords=Ashby%20ATS.md)[Recruiting Operations](https://jobicy.com/jobs?search_keywords=Recruiting%20Operations.md)[ATS Administration](https://jobicy.com/jobs?search_keywords=ATS%20Administration.md)[HR Technology](https://jobicy.com/jobs?search_keywords=HR%20Technology.md)[Data Quality](https://jobicy.com/jobs?search_keywords=Data%20Quality.md)[Recruiting Analytics](https://jobicy.com/jobs?search_keywords=Recruiting%20Analytics.md)[Process Improvement](https://jobicy.com/jobs?search_keywords=Process%20Improvement.md)[Workflow Automation](https://jobicy.com/jobs?search_keywords=Workflow%20Automation.md)[AI Tools](https://jobicy.com/jobs?search_keywords=AI%20Tools.md)[Cross-functional Collaboration](https://jobicy.com/jobs?search_keywords=Cross-functional%20Collaboration.md) Sample interview questionsDescribe your hands-on experience administering Ashby or another applicant tracking system.I have configured recruiting workflows, interview plans, templates, user permissions, and approval processes in an ATS. I also monitor data quality, investigate user issues, document changes, and test configurations before releasing them broadly. How would you investigate a recurring issue with offers or approval routing? I would first collect examples and identify the common workflow, user role, requisition type, and integration touchpoints involved. I would reproduce the issue where possible, review configuration and audit data, implement a tested fix or escalation path, and document the root cause and preventive guidance. What recruiting metrics would you include in an Ashby dashboard for leadership? I would include pipeline volume by stage, stage conversion rates, time in stage, time to fill, offer acceptance rate, source effectiveness, recruiter capacity, and requisition aging. I would validate field definitions and data completeness so the dashboard supports reliable decisions rather than simply displaying activity. Give an example of an automation you would prioritize in recruiting operations. I would prioritize a repetitive, high-volume workflow with clear rules, such as automated candidate-status communications, interview scheduling handoffs, or data synchronization between the ATS and HRIS. I would define the expected outcome, test for edge cases and privacy implications, measure the reduction in manual effort, and iterate based on user feedback. How do you communicate a system or process change to recruiters and hiring managers? I explain the reason for the change, the specific impact on each user group, and the actions required in concise language. I provide an SOP or quick-reference guide, offer enablement for complex changes, collect feedback after launch, and monitor adoption or error trends to ensure the change is working. Applied Intuition, Inc. is powering the future of physical AI. Founded in 2017 and now valued at $15 billion, the Silicon Valley company is creating the digital infrastructure needed to bring intelligence to every moving machine on the planet. Applied Intuition services the automotive, defense, trucking, construction, mining and agriculture industries in three core areas: tools and infrastructure, operating systems, and autonomy. Eighteen of the top 20 global automakers, as well as the United States military and its allies, trust the company’s solutions to deliver physical intelligence. Applied Intuition is headquartered in Sunnyvale, California, with offices in Washington, D.C.; San Diego; Ft. Walton Beach, Florida; Ann Arbor, Michigan; London; Stuttgart; Munich; Stockholm; Bangalore; Seoul; and Tokyo. Learn more at [applied.co](http://applied.co). We are an in-office company, and our expectation is that full-time employees primarily work from their Applied Intuition office 5 days a week. However, we also recognize the importance of flexibility and trust our employees to manage their schedules responsibly. This may include occasional remote work, starting the day with morning meetings from home before heading to the office, or leaving earlier when needed to accommodate family commitments. This in-office expectation does not apply to contractor positions ### About the role This role maintains and executes the systems infrastructure, and process support for our ATS, Ashby and understands how critical it is to power a world-class recruiting function. The team’s mission is to ensure every recruiter, hiring manager, and candidate experiences a seamless, data-informed hiring process from requisition open through Day 1. This role keeps Applied Intuition’s recruiting technology stack—Ashby, its integrations, and emerging AI tooling—running cleanly day to day, and turns recurring friction into documented, scalable process improvements. Working alongside Recruiting Operations and the People Analytics team, they are a key steward of the data hygiene that feeds reporting. It is a high-impact opportunity to build depth in recruiting infrastructure at one of the fastest-growing physical AI companies. ### At Applied Intuition, you will: * Administer and maintain the recruiting tech stack (Ashby, integrations, downstream systems)—configuring workflows, interview plans, permissions, and templates, and monitoring data integrity across global teams. * Serve as first-line support for recruiters and hiring managers: triage and resolve tickets, troubleshoot issues with offers, approvals, scheduling, and candidate communications, and escalate systemic problems with clear documentation. * Manage core recruiting operations workflows, including PID and requisition management, approval routing, and offer process execution. * Identify recurring points of recruiter friction and implement process improvements that speed up hiring and hold up as the organization grows. * Support the Analytics team on reporting: build and maintain Ashby reports and dashboards, audit data quality, and help interpret pipeline health, funnel conversion, and capacity metrics. * Deploy AI-powered solutions across recruiting workflows—automating repetitive tasks, improving candidate experience, and reducing manual data entry. * Partner with People Operations on onboarding handoffs and IT on system integrations and access management to keep cross-functional processes aligned. * Write and maintain documentation, SOPs, and enablement materials so process changes actually stick. ### We’re looking for someone who has: * Minimum 2 years of experience in recruiting operations, recruiting coordination, HR technology, or systems administration. * Hands-on Ashby experience is required—including workflow and interview plan configuration, permissions, and building/maintaining reports. * Experience implementing process improvements or automation—including AI/ML tooling—with clear before-and-after operational results. * Strong analytical skills: comfortable working in spreadsheets and ATS reporting, spotting data quality issues, and translating findings into practical recommendations. * Systems thinking orientation—able to map dependencies across tools, teams, and processes, and anticipate the downstream effects of a change before making it. * High attention to detail and strong follow-through in a high-volume, fast-changing environment, with the judgment to know when to escalate. * Clear written communication and a service mindset toward recruiters, hiring managers, and candidates. ### Nice to have: * Experience supporting a rapidly scaling or global recruiting team. * Familiarity with HRIS platforms (Workday preferred) scheduling tools like ModernLoop, sourcing tools (LinkedIn Recruiter and Juicebox), or assessment platforms and how they integrate with an ATS. * Light scripting, API, or no-code automation experience (e.g., Zapier, Workato, Python). Don’t meet every single requirement? If you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles. Applied Intuition is an equal opportunity employer and federal contractor or subcontractor. Consequently, the parties agree that, as applicable, they will abide by the requirements of 41 CFR 60-1.4(a), 41 CFR 60-300.5(a) and 41 CFR 60-741.5(a) and that these laws are incorporated herein by reference. These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibit discrimination against all individuals based on their race, color, religion, sex, sexual orientation, gender identity or national origin. These regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status or disability. The parties also agree that, as applicable, they will abide by the requirements of Executive Order 13496 (29 CFR Part 471, Appendix A to Subpart A), relating to the notice of employee rights under federal labor laws. FOR US-BASED ROLES: Applied Intuition is committed to providing an accessible and inclusive application and interview experience to applicants who are disabled veterans and other applicants with disabilities or medical conditions. Reasonable accommodations are available, requesting an accommodation will not affect your candidacy in any way, and you are not required to disclose the nature of your disability or medical condition in order to make a request. If you require an accommodation please contact [careers@applied.co](mailto:careers@applied.co). We will work with you! 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