[![Image]() Meet Jobicy Copilot — free AI autofill for job applications + remote job alerts ›](#) [All remote jobs](https://jobicy.com/jobs.md)Open role[![Motive logo](https://jobicy.com/data/server-nyc0409/galaxy/mercury/2025/06/5cfcac16-221.jpg)](https://jobicy.com/company/motive.md)Remote opportunity at[Motive](https://jobicy.com/company/motive.md) # Senior Administrative Assistant Review the role, location requirements, compensation details, and application process before deciding whether this opportunity fits your next career move. [Apply for this job](#job-application)[View company](https://jobicy.com/company/motive.md)Share14 Sep 2026Published41Listing views3Application actions14 Oct 2026Apply before Opportunity details ## About this role. AI SummaryMotive is hiring a Senior Administrative Assistant to provide high-level support to sales executives and coordinate corporate sales events. Core responsibilities include executive calendar management, travel arrangements, expense reporting, sales-document preparation, stakeholder liaison work, and confidential-information handling. The role also owns planning and execution for internal and external events, client meetings, and sales offsites. Candidates need at least three years of relevant administrative experience, strong written Spanish and English communication, proficiency with Google Workspace and CRM-related tools, and the ability to work independently in a fast-paced setting. This is a remote US role intended for candidates in the Central Time Zone, with occasional travel required. ## Role DNA A quick view of the complexity, pace, ownership and collaboration implied by the job description. ### Job Complexity 4/5EasyHard ### Pace & Pressure 5/5RelaxedFast-paced ### Autonomy Level 4/5GuidedFull ownership ### Communication Load 5/5IndependentCollaborative AI insightThe position combines senior executive support with end-to-end event coordination, requiring careful prioritization across competing and often time-sensitive requests. Success depends on discretion, proactive problem solving, and polished bilingual communication with executives, clients, and internal teams. ## Salary analysis Estimated compensation compared with the broader US market for similar roles. Estimated job medianHighly competitive$82,000US market range$65k–$95k0$105k AI insightThe posted US compensation range is $69,000 to $95,000 USD, with a midpoint of $82,000 annually. This range is competitive for a senior administrative assistant supporting sales leadership and coordinating events in the US remote market; the estimated broader market range is approximately $65,000 to $95,000 annually depending on location, executive scope, bilingual requirements, and event-management responsibility. ## Core skills Skills and capabilities most closely associated with this opportunity. [Executive Support](https://jobicy.com/jobs?search_keywords=Executive%20Support.md)[Administrative Operations](https://jobicy.com/jobs?search_keywords=Administrative%20Operations.md)[Calendar Management](https://jobicy.com/jobs?search_keywords=Calendar%20Management.md)[Travel Coordination](https://jobicy.com/jobs?search_keywords=Travel%20Coordination.md)[Expense Reporting](https://jobicy.com/jobs?search_keywords=Expense%20Reporting.md)[Event Planning](https://jobicy.com/jobs?search_keywords=Event%20Planning.md)[Bilingual Spanish](https://jobicy.com/jobs?search_keywords=Bilingual%20Spanish.md)[Google Workspace](https://jobicy.com/jobs?search_keywords=Google%20Workspace.md)[CRM Software](https://jobicy.com/jobs?search_keywords=CRM%20Software.md)[Confidentiality](https://jobicy.com/jobs?search_keywords=Confidentiality.md) Sample interview questionsHow do you manage multiple urgent requests from senior sales executives at the same time?I first assess deadlines, business impact, and dependencies, then confirm priorities directly with the relevant executive when needed. I maintain an organized task tracker, communicate realistic timelines, and provide concise status updates so stakeholders know what is underway and what requires a decision. Describe how you would coordinate a sales offsite with changing attendee and travel requirements. I would establish a detailed project plan covering objectives, budget, attendee list, venue, travel, agenda, vendors, and contingency plans. I would centralize updates, confirm key milestones early, and keep backup options available for travel, meeting space, and catering so last-minute changes can be handled with minimal disruption. What steps do you take to protect confidential executive and business information? I follow access controls, use approved systems for storing and sharing documents, verify recipients before sending sensitive material, and avoid discussing confidential matters in inappropriate settings. I also use sound judgment about what information can be shared and escalate questions promptly when confidentiality boundaries are unclear. How have you used presentation, spreadsheet, and CRM tools to support a sales organization? I have used presentation tools to create polished meeting materials, spreadsheets to organize data and track expenses or action items, and CRM platforms to locate account information and support follow-up coordination. My focus is on accuracy, consistent formatting, and making information easy for executives to use quickly. How would your bilingual Spanish communication skills add value in this role? I can communicate clearly and professionally in both English and Spanish, particularly in writing, which helps reduce misunderstandings and improves coordination with Spanish-speaking clients, partners, and colleagues. I tailor tone and detail to the audience while ensuring that important actions, timelines, and decisions are documented accurately. Who we are: Motive empowers the people who run physical operations with tools to make their work safer, more productive, and more profitable. For the first time ever, safety, operations and finance teams can manage their drivers, vehicles, equipment, and fleet related spend in a single system. Combined with industry leading AI, the Motive platform gives you complete visibility and control, and significantly reduces manual workloads by automating and simplifying tasks. Motive serves nearly 100,000 customers – from Fortune 500 enterprises to small businesses – across a wide range of industries, including transportation and logistics, construction, energy, field service, manufacturing, agriculture, food and beverage, retail, and the public sector. Visit [gomotive.com](http://gomotive.com) to learn more. ### About the Role: We are seeking a highly organized and proactive Senior Administrative Assistant to provide high-level administrative support to our Sales Executives and manage corporate events. This role requires exceptional attention to detail, strong communication skills, and the ability to handle multiple priorities in a fast-paced environment. The ideal candidate will be based in the Central Time Zone within the USA. ### What You’ll Do: ### Executive Support * Provide administrative support to sales executives, including calendar management, travel coordination, and expense reporting. * Prepare reports and sales documents using PowerPoint, Excel, and CRM tools. * Act as a liaison between executives, clients, and internal teams, ensuring smooth communication. * Manage confidential information with discretion and professionalism * Handle multiple tasks simultaneously ### Event Planning & Coordination * Plan and execute internal & external sales events, client meetings, and sales offsites. * Ensure seamless execution of events, handling last-minute changes and troubleshooting as needed. ### What We’re Looking For: * Experience: 3+ years as an Senior Administrative Assistant, preferably supporting sales executives or in a fast-paced corporate environment. * Education: Bachelor’s degree in Business Administration, Communications, or a related field preferred. * Bilingual fluency in Spanish, with a strong emphasis on written communication, is required * Skills: * Strong organizational and time-management abilities. * Excellent verbal and written communication skills. * Proficiency in Google Suite, and CRM software (e.g., Slack, Coupa, Navan). * Event planning and project management experience. * Ability to multitask, prioritize, and work independently with minimal supervision. * Discretion in handling sensitive business information. * Ability to travel a few times a year. Pay Transparency Your compensation may be based on several factors, including education, work experience, and certifications. For certain roles, total compensation may include restricted stock units. Motive offers benefits including health, pharmacy, optical and dental care benefits, paid time off, sick time off, short term and long term disability coverage, life insurance as well as 401k contribution (all benefits are subject to eligibility requirements). Learn more about our benefits by visiting[Motive Perks & Benefits](https://www.comparably.com/companies/motive/perks-and-benefits). The compensation range for this position will depend on where you reside. For this role, the compensation range is: United States $69,000—$95,000 USD Creating a diverse and inclusive workplace is one of Motive’s core values. We are an equal opportunity employer and welcome people of different backgrounds, experiences, abilities and perspectives. Please review our Candidate Privacy Notice [here](https://drive.google.com/file/d/1X9AbvQHki8zZCyjDjip1g0NtdZHcykJc/view?usp=drive_link). UK Candidate Privacy Notice [here](https://drive.google.com/file/d/1nqdWTJ7WJJikhj1Yhlo4jxDRA_6yXZbd/view). The applicant must be authorized to receive and access those commodities and technologies controlled under U.S. Export Administration Regulations. It is Motive’s policy to require that employees be authorized to receive access to Motive products and technology. All job postings are for existing vacancies. Please note; some interviews or new-hire training sessions may be held in person at one of our global offices. 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