[![Image]() Meet Jobicy Copilot — free AI autofill for job applications + remote job alerts ›](#) [All remote jobs](https://jobicy.com/jobs.md)Open role[![Affirm logo](https://jobicy.com/data/server-nyc0409/galaxy/mercury/2025/06/fac7714c-221-1.jpg)](https://jobicy.com/company/affirm.md)Remote opportunity at[Affirm](https://jobicy.com/company/affirm.md) # Administrative Assistant IV Review the role, location requirements, compensation details, and application process before deciding whether this opportunity fits your next career move. [Apply for this job](#job-application)[View company](https://jobicy.com/company/affirm.md)Share14 Sep 2026Published52Listing views3Application actions14 Oct 2026Apply before Opportunity details ## About this role. AI SummaryAffirm is hiring an Administrative Assistant IV to support two senior Engineering executives in a remote-first U.S. environment. The role centers on complex calendar ownership, travel and expense coordination, meeting preparation, event logistics, and tracking executive action items. This individual will collaborate with leadership-support peers and product counterparts to coordinate priorities, cross-functional meetings, and organizational planning. Success requires 2–4 years of administrative experience, strong judgment, discretion, meticulous organization, and confidence operating in a fast-moving company. ## Role DNA A quick view of the complexity, pace, ownership and collaboration implied by the job description. ### Job Complexity 4/5EasyHard ### Pace & Pressure 5/5RelaxedFast-paced ### Autonomy Level 4/5GuidedFull ownership ### Communication Load 5/5IndependentCollaborative AI insightSupporting two senior executives requires proactive prioritization, sophisticated calendar deconfliction across time zones, and careful handling of confidential matters. The fast-paced engineering context and responsibility for independently challenging or redirecting requests increase the role's complexity. ## Salary analysis Estimated compensation compared with the broader US market for similar roles. Estimated job medianAbove market$133,000US market range$80k–$125k0$146k AI insightThe disclosed U.S. yearly base-pay ranges are $101,000–$151,000 for most states and $115,000–$165,000 for CA, WA, NY, NJ, and CT. Using the full disclosed range, the job median is $133,000 annually. The estimated U.S. market base-salary range for an experienced executive/administrative assistant supporting senior technology leaders is approximately $80,000–$125,000 yearly; Affirm's range is above this estimate, reflecting senior-executive support and high-cost labor markets. ## Core skills Skills and capabilities most closely associated with this opportunity. [Executive support](https://jobicy.com/jobs?search_keywords=Executive%20support.md)[Calendar management](https://jobicy.com/jobs?search_keywords=Calendar%20management.md)[Travel coordination](https://jobicy.com/jobs?search_keywords=Travel%20coordination.md)[Meeting preparation](https://jobicy.com/jobs?search_keywords=Meeting%20preparation.md)[Event coordination](https://jobicy.com/jobs?search_keywords=Event%20coordination.md)[Expense reporting](https://jobicy.com/jobs?search_keywords=Expense%20reporting.md)[Google Workspace](https://jobicy.com/jobs?search_keywords=Google%20Workspace.md)[Microsoft Office](https://jobicy.com/jobs?search_keywords=Microsoft%20Office.md)[Zoom](https://jobicy.com/jobs?search_keywords=Zoom.md)[Confidentiality](https://jobicy.com/jobs?search_keywords=Confidentiality.md) Sample interview questionsHow do you prioritize competing calendar requests for two senior executives?I begin by understanding each executive's goals, immovable commitments, and decision-making priorities. I assess urgency, business impact, attendee availability, and preparation needs, then propose alternatives when a request conflicts with higher-value work. I communicate changes promptly and keep the calendars structured with protected focus and transition time. Describe how you prepare an executive for an important cross-functional meeting. I confirm the objective, required attendees, agenda, materials, and desired decisions in advance. I consolidate relevant context into a concise briefing, ensure technology and logistics are ready, and identify any open questions or stakeholder sensitivities. Afterward, I document action items, owners, and deadlines and follow through until completion. Tell us about a time you had to diplomatically push back on a request. I would acknowledge the request and clarify the underlying outcome needed, then explain the scheduling or priority constraint factually. Rather than simply declining, I would offer workable alternatives, such as a shorter meeting, a delegate, asynchronous input, or a different time. This maintains a helpful partnership while protecting executive priorities. What practices do you use to manage confidential information? I follow need-to-know access principles, use approved systems for documents and communications, and remain thoughtful about what can be discussed in shared settings. I verify recipients before sharing sensitive materials and avoid exposing confidential details in calendar titles or broad distribution lists. When uncertain, I ask the executive or appropriate partner before acting. How would you use AI tools responsibly to improve administrative productivity? I would use approved AI tools for low-risk tasks such as drafting agendas, summarizing non-sensitive meeting notes, organizing action items, and improving templates. I would review all output for accuracy, preserve executive voice and context, and never enter confidential or restricted information into unapproved tools. The goal would be to reduce administrative friction while maintaining privacy and judgment. At Affirm, we exist for the moments that matter—giving people a clear, predictable way to pay over time, with no hidden fees, no surprises, and no tradeoffs on what matters most. We are looking for a resourceful, proactive, and detail-oriented Administrative Assistant to support two Senior Executives on our Engineering Teams. From calendar management and travel planning to coordinating team meetings and events, you will be responsible for making sure the leaders are using their time in the most efficient way possible. Reporting to the lead Executive Assistant on the Engineering Team, you will partner with your leaders, collaborate closely with the Affirm Leadership Support Team, and be a valuable team specialist and individual contributor. ### What You’ll Do * Support two Senior Executives with their respective administrative needs * Calendar management, including scheduling meetings and deconflicting existing meetings, often across multiple time zones * Meeting preparation (such as calendar event creation, drafting agendas, creating slide decks, and communicating with meeting attendees in advance of the meeting) * Managing executive schedules to ensure sufficient time for task completion * Attend meetings when requested to manage Zoom, track action items, and follow up with meeting attendees on action items * Event coordination, including team operations for team building events and working onsite/offsite meetings * Build a strong working partnership with the Administrative Assistant supporting the Consumer Engineer Sr. Executives’ Product counterpart to proactively coordinate executive priorities, cross-functional meetings, strategic initiatives, and organizational planning. * Partner with the Leadership Support Team to coordinate needs across the wider Affirm team * Additional administrative functions such as submitting expense reports (via Navan), travel coordination (also via Navan), preparation of documents and presentations (using Google Suite and Microsoft Office), basic team travel and expense budget reconciliation and ad-hoc special projects * Demonstrates curiosity and a growth mindset toward emerging AI technologies, with a commitment to continuously learning and applying AI tools to improve productivity, streamline administrative processes, and enhance support for executives and teams. * Familiarity working with engineering teams is desirable, but not required ### What We Look For * 2-4 years of relevant administrative experience * Ability to work independently as well as across various teams * Experience at a rapidly growing company, with the ability to navigate and thrive in a fast-paced dynamic environment * Working knowledge of Google Suite, Microsoft Office, Navan, Zoom * Strong work ethic, professionalism, confidentiality, and good judgment * Ability to deal with conflict as well as give and receive feedback diplomatically * Demonstrates confidence and sound judgment by professionally challenging requests when appropriate, offering thoughtful alternatives, managing expectations, and ensuring decisions align with executive priorities and business objectives. * Highly organized and resourceful, able to juggle and multi-task, with acute attention to detail and follow through Pay Grade – I Equity Grade – 3 Employees new to Affirm typically come in at the start of the pay range. Affirm focuses on providing a simple and transparent pay structure which is based on a variety of factors, including location, experience and job-related skills. Base pay is part of a total compensation package that may include equity rewards, monthly stipends for health, wellness and tech spending, and benefits (including 100% subsidized medical coverage, dental and vision for you and your dependents.) USA base pay range (CA, WA, NY, NJ, CT) per year: $115,000 – $165,000 USA base pay range (all other U.S. states) per year: $101,000 – $151,000 Please note that visa sponsorship is not available for this position. LI-Remote Remote-first with flexibility built in Affirm is proud to be a remote-first company. Most roles can be done from almost anywhere within the country of employment. Some positions may occasionally require in-person work at an Affirm office, and a few are office-based due to the nature of the work. All new hires will be invited to attend an in-person onboarding experience. Benefits designed for you Our benefits reflect our commitment to care, transparency, and flexibility. Here are a few highlights: * Health coverage at no cost: We cover 100% of premiums for employees and their dependents. * Spending stipends: Monthly stipends support your tech setup, and the ability to choose health and wellness options that are right for you. * Time off to recharge: Flexible time off and generous holiday calendars help you rest when you need to. * Own a piece of what you build: Our employee stock purchase plan (ESPP) lets you buy Affirm stock at a discount. We’re committed to providing an inclusive interview process, including accommodations for candidates with disabilities. If you need support, we’re happy to help. For positions based in San Francisco or Los Angeles: Affirm considers qualified applicants with arrest and conviction records, as required by law. By clicking “Submit Application,” you acknowledge that you have read Affirm’s [Global Candidate Privacy Notice](https://www.affirm.com/global-candidate-privacy-notice) and consent to the use of your personal information as described. 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