[All remote jobs](https://jobicy.com/jobs.md)[![Canonical logo](https://jobicy.com/data/server-nyc0409/galaxy/mercury/2025/06/b4d068a9-221-1.png)](https://jobicy.com/company/canonical-ltd.md)[Canonical](https://jobicy.com/company/canonical-ltd.md) # Executive Assistant / Corporate Administrator Review the role, location requirements, compensation details, and application process before deciding whether this opportunity fits your next career move. [Apply for this job](#job-application)[View company](https://jobicy.com/company/canonical-ltd.md)ShareRemote from[EMEA](https://jobicy.com/job-region/emea.md)SalaryUndisclosedDepartment[Admin & Virtual Assistance](https://jobicy.com/categories/admin-support.md)EmploymentFull TimeExperienceDirectorPublished4 Oct 2026Apply before3 Nov 2026Listing views36Application actions2Application toolkit ## Make your next move. Prepare your resume, explore your fit, and draft a cover letter for this opportunity. AI Summary ## The role, at a glance. Canonical is hiring an Executive Assistant / Corporate Administrator to support corporate operations across one or more departments. The role coordinates reporting, executive scheduling, interviews, travel, expenses, suppliers, and international events. It requires highly organized, accountable communicators who can independently uphold policies and coordinate stakeholders in a distributed environment. Candidates should be comfortable learning new tools, managing multiple priorities, and travelling up to four times per year for events. Prior executive support, operations, project management, event, or travel-industry experience is valued but not required. ## Role DNA A quick view of the complexity, pace, ownership and collaboration implied by the job description. ### Job Complexity 3/5EasyHard ### Pace & Pressure 4/5RelaxedFast-paced ### Autonomy Level 4/5GuidedFull ownership ### Communication Load 5/5IndependentCollaborative AI insightThe work involves complex logistics, executive-facing coordination, and policy-sensitive decisions across international teams and time zones. While extensive prior experience is not required, success depends on exceptional judgment, prioritization, accuracy, and proactive follow-through. ## Salary analysis Estimated compensation compared with the broader US market for similar roles. Estimated job medianMarket rate$70,000US market range$55k–$90k0$99k AI insightNo actual salary range is disclosed, so these are estimated US annual base-salary benchmarks in USD for an early-to-mid-career Executive Assistant / Corporate Administrator role. Actual Canonical compensation is stated to vary by geography, experience, and performance, with a separate annual bonus opportunity. ## Core skills Skills and capabilities most closely associated with this opportunity. [Executive support](https://jobicy.com/jobs?search_keywords=Executive%20support.md)[Corporate administration](https://jobicy.com/jobs?search_keywords=Corporate%20administration.md)[Operations coordination](https://jobicy.com/jobs?search_keywords=Operations%20coordination.md)[Calendar management](https://jobicy.com/jobs?search_keywords=Calendar%20management.md)[Travel coordination](https://jobicy.com/jobs?search_keywords=Travel%20coordination.md)[Event management](https://jobicy.com/jobs?search_keywords=Event%20management.md)[Expense management](https://jobicy.com/jobs?search_keywords=Expense%20management.md)[Stakeholder management](https://jobicy.com/jobs?search_keywords=Stakeholder%20management.md)[Project coordination](https://jobicy.com/jobs?search_keywords=Project%20coordination.md) Sample interview questionsHow would you prioritize multiple urgent requests from executives while coordinating an international event?I would first assess deadlines, business impact, dependencies, and what only I can resolve. I would communicate realistic timelines early, delegate or automate routine tasks where appropriate, maintain a visible priority tracker, and provide concise status updates so stakeholders understand any trade-offs. Describe how you would manage travel and expenses for a distributed team while ensuring policy compliance. I would use documented workflows and approved booking and expense tools, verify requirements before commitments are made, and maintain clear records for approvals and reimbursements. When a request falls outside policy, I would explain the policy respectfully, offer compliant alternatives, and escalate only when an exception requires authorization. What steps would you take to run a successful international company event? I would define objectives, attendees, budget, timeline, ownership, and risks at the outset. I would then coordinate venue, travel, agendas, vendors, accessibility, communications, and contingency plans, using a detailed checklist and regular stakeholder reviews before conducting a post-event retrospective. How do you handle a situation where a senior stakeholder asks you to bypass an established process? I would clarify the underlying need and explain the relevant process and its purpose in a calm, factual way. If a valid exception is possible, I would identify the appropriate approver; otherwise, I would remain consistent and offer the fastest compliant alternative. How do you stay effective when working remotely across several time zones? I rely on disciplined documentation, clear asynchronous updates, shared calendars, and task-management systems with owners and deadlines. I plan ahead for time-zone overlap, protect focused work time, and surface blockers early rather than waiting for the next meeting. Opportunity details ## About this role. Canonical is a leading provider of open source software and operating systems to the global enterprise and technology markets. Our platform, Ubuntu, is very widely used in breakthrough enterprise initiatives such as public cloud, data science, AI, engineering innovation and IoT. Our customers include the world’s leading public cloud and silicon providers, and industry leaders in many sectors. The company is a pioneer of global distributed collaboration, with 1000+ colleagues in 70+ countries and very few roles based in offices. Teams meet two to four times yearly in person, in interesting locations around the world, to align on strategy and execution. The company is founder led, profitable and growing. We are hiring Executive Assistants and Corporate Administrators to join our Corporate Operations team. We ensure that the business runs smoothly and that travel, expenses and events are efficiently and correctly managed. We look for positive team players who are self-driven and results oriented, with excellent attention to detail. The best candidates show that they are forward planners, reliable and determined, and keen to assume responsibility for projects, processes and policy. We are a unique global business, so we are not looking for candidates with extensive experience so much as excellent organisers and communicators who are keen to develop skills and strive for continuous improvement. This team plays a crucial role in the overall operation of the business. They run significant business operations and processes, supporting the respective department leads but also taking central responsibility for logistics, expenses, travel and scheduling. They are the secret to our success! We look for confident and effective people who have good judgment and the self-assurance to hold firm on a point of policy regardless of the seniority of people on the other side of a discussion. If you like to take responsibility and you like to ensure that things are done properly and efficiently then you will enjoy the role tremendously. Location: This is a global operation, we have open roles in teams in all time zones. ### Responsibilities * Support operations for one or more departments in the company * Coordinate monthly reports and schedule meetings and interviews * Organise and run international company events including logistics * Manage quarterly and annual executive meetings * Collaborate across teams on activities and initiatives * Manage suppliers and stakeholders ### What we are looking for in you * Excellent academic results at school and university * A degree in a business or technical subject * Excellent communication skills * Responsibility, integrity and accountability * Self-awareness and thoughtfulness * Ability to travel up to four times a year for company events of up to two weeks duration * Ability to learn new technology and software quickly ### Additional skills we value * Experience in operations and executive support * Project management experience * Event related experience * Travel industry experience ### What we offer you We consider geographical location, experience, and performance in shaping compensation worldwide. We revisit compensation annually (and more often for graduates and associates) to ensure we recognise outstanding performance. In addition to base pay, we offer a performance-driven annual bonus. We provide all team members with additional benefits, which reflect our values and ideals. We balance our programs to meet local needs and ensure fairness globally. * Distributed work environment with twice-yearly team sprints in person * Personal learning and development budget of USD 2,000 per year * Annual compensation review * Recognition rewards * Annual holiday leave * Maternity and paternity leave * Employee Assistance Programme * Opportunity to travel to new locations to meet colleagues * Priority Pass, and travel upgrades for long haul company events ### About Canonical Canonical is a pioneering tech firm that is at the forefront of the global move to open source. As the company that publishes Ubuntu, one of the most important open source projects and the platform for AI, IoT and the cloud, we are changing the world on a daily basis. We recruit on a global basis and set a very high standard for people joining the company. We expect excellence – in order to succeed, we need to be the best at what we do. Canonical has been a remote-first company since its inception in 2004.​ Work at Canonical is a step into the future, and will challenge you to think differently, work smarter, learn new skills, and raise your game. Canonical provides a unique window into the world of 21st-century digital business. ### Canonical is an equal opportunity employer We are proud to foster a workplace free from discrimination. Diversity of experience, perspectives, and background create a better work environment and better products. [Whatever your identity, we will give your application fair consideration.](https://canonical.com/careers/diversity/identity) #LI-remote Show more [Apply now >](https://jobicy.com/jobs/154489-executive-assistant-corporate-administrator-2.md) > Annual salary information is not provided for this position. 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