[All remote jobs](https://jobicy.com/jobs.md)[![Solace logo](https://jobicy.com/data/server-nyc0409/galaxy/mercury/2025/06/4e37a66b-221.png)](https://jobicy.com/company/solace.md)[Solace](https://jobicy.com/company/solace.md) # Executive Assistant Review the role, location requirements, compensation details, and application process before deciding whether this opportunity fits your next career move. [Apply for this job](#job-application)[View company](https://jobicy.com/company/solace.md)ShareRemote from[USA](https://jobicy.com/job-region/usa.md)SalaryUndisclosedDepartment[Admin & Virtual Assistance](https://jobicy.com/categories/admin-support.md)EmploymentFull TimeExperienceDirectorPublished4 Oct 2026Apply before3 Nov 2026Listing views56Application actions2Application toolkit ## Make your next move. Prepare your resume, explore your fit, and draft a cover letter for this opportunity. AI Summary ## The role, at a glance. Solace is seeking an Executive Assistant to support Finance Department C-suite leaders and vice presidents in a fast-growing healthcare startup. The role centers on complex calendar ownership, executive communications, travel and expense logistics, meeting cadence, offsites, and follow-through on leadership action items. Success requires at least five years of senior executive support experience, excellent judgment, discretion, and the ability to anticipate needs independently. The environment is described as urgent, high-trust, high-visibility, and operationally demanding, with finance or fintech experience preferred. Candidates must be based in the United States. ## Role DNA A quick view of the complexity, pace, ownership and collaboration implied by the job description. ### Job Complexity 4/5EasyHard ### Pace & Pressure 5/5RelaxedFast-paced ### Autonomy Level 5/5GuidedFull ownership ### Communication Load 5/5IndependentCollaborative AI insightThis is a high-visibility executive support role serving multiple senior finance leaders in a rapidly scaling startup. It requires proactive prioritization, confidential judgment, and calm execution amid shifting schedules, competing demands, and high-volume periods. ## Salary analysis Estimated compensation compared with the broader US market for similar roles. Estimated job medianMarket rate$105,000US market range$85k–$130k0$143k AI insightNo actual compensation was disclosed, so these are estimated US annual base-salary figures for an Executive Assistant with 5+ years of C-suite or VP support experience in a high-growth healthcare or fintech environment. Actual compensation may vary based on geographic market, scope of executive coverage, and equity or bonus eligibility. ## Core skills Skills and capabilities most closely associated with this opportunity. [Executive support](https://jobicy.com/jobs?search_keywords=Executive%20support.md)[C-suite support](https://jobicy.com/jobs?search_keywords=C-suite%20support.md)[Calendar management](https://jobicy.com/jobs?search_keywords=Calendar%20management.md)[Travel coordination](https://jobicy.com/jobs?search_keywords=Travel%20coordination.md)[Executive communications](https://jobicy.com/jobs?search_keywords=Executive%20communications.md)[Meeting facilitation](https://jobicy.com/jobs?search_keywords=Meeting%20facilitation.md)[Confidentiality](https://jobicy.com/jobs?search_keywords=Confidentiality.md)[Expense reporting](https://jobicy.com/jobs?search_keywords=Expense%20reporting.md)[Event planning](https://jobicy.com/jobs?search_keywords=Event%20planning.md)[Process improvement](https://jobicy.com/jobs?search_keywords=Process%20improvement.md) Sample interview questionsHow do you prioritize competing calendar requests for multiple senior executives?I assess each request against business urgency, strategic impact, required decision-makers, and deadlines. I protect focus time, identify conflicts early, propose practical alternatives, and communicate tradeoffs clearly so executives can make informed decisions when necessary. Describe a time you anticipated an executive's needs before being asked. Before a leadership planning meeting, I reviewed the agenda, prior action items, and attendee availability to prepare decision materials, confirm owners, and flag unresolved dependencies. This allowed the executive to enter the meeting prepared and helped the group leave with clear next steps. How do you handle confidential information in an executive support role? I apply need-to-know access, use approved systems, verify recipients before sharing materials, and exercise discretion in both written and verbal conversations. If I am uncertain whether information can be shared, I pause and confirm with the appropriate executive or stakeholder. What is your approach to supporting meetings and ensuring action items are completed? I prepare agendas and pre-reads in advance, capture decisions and accountable owners during the meeting, and distribute concise notes promptly afterward. I maintain an action tracker with due dates, follow up proactively, and escalate blockers early when they could affect priorities. How do you remain effective during rapid change or high-volume travel periods? I use detailed checklists, maintain contingency plans, and communicate changes quickly to affected stakeholders. I focus on the highest-risk dependencies first, stay calm, and continuously update itineraries, meeting details, and priorities as conditions change. Opportunity details ## About this role. ### About Solace Healthcare in the U.S. is fundamentally broken. The system is so complex that 88% of U.S. adults do not have the health literacy necessary to navigate it without help. Solace cuts through the red tape of healthcare by pairing patients with expert advocates and giving them the tools to make better decisions—and get better outcomes. We’re a Series C startup, founded in 2022 and backed by Inspired Capital, Craft Ventures, Torch Capital, Menlo Ventures, Signalfire, and IVP. Our U.S. based team is lean, mission-driven, and growing quickly. Solace isn’t a place to coast. We’re here to redefine healthcare—and that demands urgency, precision, and heart. If you’re looking to stretch yourself, sharpen your edge, and do the best work of your life alongside a team that cares deeply, you’re in the right place. We’re intense, and we like it that way. Read more in our Bloomberg funding announcement [here](https://www.bloomberg.com/news/articles/2026-02-10/vcs-give-solace-health-1-billion-valuation-for-patient-advocacy-tech?accessToken=eyJhbGciOiJIUzI1NiIsInR5cCI6IkpXVCJ9.eyJzb3VyY2UiOiJTdWJzY3JpYmVyR2lmdGVkQXJ0aWNsZSIsImlhdCI6MTc3MDczMDg4MywiZXhwIjoxNzcxMzM1NjgzLCJhcnRpY2xlSWQiOiJUQThVUzhLR0NURzEwMCIsImJjb25uZWN0SWQiOiJBRDYxODI0MTc0ODM0MTk0QTRENUZFNzkwMzNGMDJGNSJ9.TE2pFUAOQAPMUXFlzoQ7zeJvctq7cSibbZqtIwhW-2U&leadSource=uverify+wall). ### About the Role We’re looking for an Executive Assistant to provide dedicated support to senior executives across Solace’s leadership team, including C-suite leaders and Vice Presidents, specifically within our Finance Department. This role is a strategic partner responsible for enabling executives to operate efficiently, stay focused on high-impact priorities, and maintain strong operational cadence across the organization. You’ll manage complex calendars, meetings, communication flow, travel, and executive coordination, while also supporting leadership events, offsites, and cross-functional initiatives. The ideal candidate brings exceptional judgment, attention to detail, and the ability to anticipate needs before they arise. This is a high-trust, high-visibility role that is foundational to Solace’s ability to scale. ### What You’ll Do * Own complex, multi-time-zone calendar management, prioritizing meetings based on urgency, impact, and strategic value. * Protect executive time by triaging inbound requests, managing hold blocks, and proactively resolving scheduling conflicts. * Support the planning and execution of leadership meetings, team offsites, and large-scale company events. * Act as a proxy in meetings when needed, capturing detailed notes, clarifying decisions, and driving follow-through on action items. * Draft, edit, and send communications on behalf of executives with professionalism, clarity, and strong executive presence. * Serve as a primary point of contact between executives and internal leaders, external partners, vendors, and stakeholders. * Digest, summarize, and escalate key information, updates, risks, or insights while maintaining strict confidentiality. * Support leadership operating cadence (staff meetings, business reviews, planning sessions, offsites) by owning agendas, note-taking, action tracking, and follow-through. * Build and continuously improve systems, templates, and processes that enhance executive productivity and organizational effectiveness. * Manage end-to-end travel logistics, itineraries, reservations, and expense reporting with meticulous attention to detail. * Ensure seamless operational execution during high-volume periods, travel, or periods of rapid change. ### What We’re Looking For * 5+ years of experience supporting senior executives, preferably at the VP or C-suite level in a high-growth, fast-paced environment. * Experience working with a fintech startup or financial firm. * Exceptional calendar management, prioritization, and organizational skills. * Strong written and verbal communication skills, with the ability to draft clear, concise executive-level messaging. * Demonstrated judgment, professionalism, and ability to handle highly confidential information. * Excellent project management skills with a strong bias toward execution and follow-through. * Ability to anticipate needs, solve problems independently, and stay ahead of deadlines. * Comfort operating in a dynamic, sometimes ambiguous environment while maintaining calm and clarity. * High EQ and ability to navigate cross-functional relationships with empathy, tact, and confidence. ### Bonus Points * Background in startups, healthcare, technology, finance or complex operational environments. * Finance-focused Executive Assistant support for Finance C-suite leaders (like a CFO) and Vice Presidents. Applicants must be based in the United States. Up for the Challenge? We look forward to meeting you. Fraudulent Recruitment Advisory: Solace Health will NEVER request bank details or offer employment without an interview. All legitimate communications come from official solace.health emails only or [ashbyhq.com](http://ashbyhq.com). Report suspicious activity to recruiting@solace.health or advocate@solace.health. Show more [Apply now >](https://jobicy.com/jobs/154494-executive-assistant-2.md) > Annual salary information is not provided for this position. 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