[All remote jobs](https://jobicy.com/jobs.md)[![Collibra logo](https://jobicy.com/data/server-nyc0409/galaxy/mercury/2025/06/25583c1c-221.jpg)](https://jobicy.com/company/collibra.md)[Collibra](https://jobicy.com/company/collibra.md) # Executive Assistant to the CEO Review the role, location requirements, compensation details, and application process before deciding whether this opportunity fits your next career move. [Apply for this job](#job-application)[View company](https://jobicy.com/company/collibra.md)ShareRemote from[USA](https://jobicy.com/job-region/usa.md)SalaryUndisclosedDepartment[Admin & Virtual Assistance](https://jobicy.com/categories/admin-support.md)EmploymentFull TimeExperienceDirectorPublished4 Oct 2026Apply before3 Nov 2026Listing views40Application actions4Application toolkit ## Make your next move. Prepare your resume, explore your fit, and draft a cover letter for this opportunity. AI Summary ## The role, at a glance. Collibra is hiring a senior Executive Assistant to serve as the primary operational partner to its CEO, while also supporting the Chief People Officer and Chief Technology Officer. The role centers on complex calendar ownership, international travel, executive meeting cadence, strategic-planning logistics, briefing preparation, expense administration, and confidential stakeholder coordination. It requires an experienced executive-support professional who can work independently across New York and European schedules, including responsiveness outside standard hours. A notable requirement is building reliable, repeatable AI-powered workflows for executive preparation and follow-up while protecting sensitive information. This is a highly visible, office-based New York role requiring discretion, sound judgment, and strong cross-functional relationships. ## Role DNA A quick view of the complexity, pace, ownership and collaboration implied by the job description. ### Job Complexity 5/5EasyHard ### Pace & Pressure 5/5RelaxedFast-paced ### Autonomy Level 5/5GuidedFull ownership ### Communication Load 5/5IndependentCollaborative AI insightSupporting a global CEO across changing time zones, urgent travel changes, executive programs, and highly confidential matters creates sustained complexity. The role also demands independent prioritization, polished executive communications, and practical AI-workflow design with appropriate controls. ## Salary analysis Estimated compensation compared with the broader US market for similar roles. Estimated job medianHighly competitive$150,000US market range$120k–$180k0$198k AI insightNo actual salary was disclosed, so these figures are estimates for the US market in USD. For a New York City-based Executive Assistant supporting a global CEO with 8+ years of C-suite experience, international travel ownership, executive-program coordination, and AI-workflow responsibilities, an estimated market range is $120,000 to $180,000 yearly, with an estimated midpoint of $150,000. ## Core skills Skills and capabilities most closely associated with this opportunity. [Executive Support](https://jobicy.com/jobs?search_keywords=Executive%20Support.md)[C-Suite Support](https://jobicy.com/jobs?search_keywords=C-Suite%20Support.md)[Calendar Management](https://jobicy.com/jobs?search_keywords=Calendar%20Management.md)[International Travel Coordination](https://jobicy.com/jobs?search_keywords=International%20Travel%20Coordination.md)[Executive Briefings](https://jobicy.com/jobs?search_keywords=Executive%20Briefings.md)[Meeting Governance](https://jobicy.com/jobs?search_keywords=Meeting%20Governance.md)[Strategic Planning](https://jobicy.com/jobs?search_keywords=Strategic%20Planning.md)[AI Workflow Automation](https://jobicy.com/jobs?search_keywords=AI%20Workflow%20Automation.md)[Confidential Information Handling](https://jobicy.com/jobs?search_keywords=Confidential%20Information%20Handling.md)[Expense Management](https://jobicy.com/jobs?search_keywords=Expense%20Management.md) Sample interview questionsDescribe how you manage a CEO calendar when multiple high-priority requests conflict across time zones.I begin by confirming the CEO's current priorities, decision deadlines, and non-negotiable commitments. I evaluate each request by strategic value, urgency, required participants, and whether delegation or an alternative format is possible, then propose clear options rather than simply escalating every conflict. I communicate changes promptly, protect focus time, and maintain enough context in the calendar for the CEO to arrive prepared. Tell us about a time you handled a significant last-minute international travel disruption. When a disruption occurs, I first identify the executive's essential destination, timing, and meeting constraints. I quickly secure viable transport, lodging, ground travel, and any required documentation alternatives, while keeping key internal and external stakeholders updated with a concise plan. After the immediate issue is resolved, I document what happened and adjust travel preferences or contingency processes to reduce recurrence. How would you build a repeatable AI workflow for executive meeting preparation while safeguarding confidential information? I would define a structured intake process, approved source materials, a reusable prompt or agent configuration, expected output format, and a mandatory human-review step. I would limit sensitive inputs to authorized systems, apply data-minimization principles, validate outputs against source documents, and test the workflow using representative scenarios before adoption. I would also document its limitations, ownership, and escalation process for inaccuracies or confidentiality concerns. How do you ensure Executive Committee meetings result in clear decisions and follow-through? I establish an agenda and pre-read timeline, confirm owners for each discussion item, and prepare concise materials that identify the decision needed. During and immediately after the meeting, I capture decisions, action owners, deadlines, and dependencies in a central tracker. I then follow up regularly with owners, surface risks early, and provide a clear status view before the next meeting. How do you balance supporting a CEO with requests from other C-suite leaders? I make CEO priorities explicit while treating every executive with professionalism and responsiveness. I use transparent scheduling principles, understand each leader's critical deadlines, and look for ways to resolve conflicts through delegation, alternatives, or advance planning. When a genuine priority conflict remains, I present the trade-offs and recommended path quickly so the appropriate decision can be made. Opportunity details ## About this role. * ### Executive Assistant to the CEO Collibra is seeking an experienced Executive Assistant to support our Chief Executive Officer in making the best use of his time across a global business. Based in New York, you will own his calendar, travel, and day-to-day coordination, working closely with our Workplace team in Brussels and Collibrians across the company. The CEO will be your primary focus. You will also manage scheduling, travel, and expenses for the Chief People Officer and Chief Technology Officer, with the CEO’s needs taking priority when requests overlap. This role suits someone who enjoys the art and science of executive support: understanding priorities, anticipating needs, and getting the details right. You will have significant autonomy to resolve scheduling and logistical issues, with the judgment to know when to involve the CEO. ### Location and schedule Our CEO splits his time between Brussels and New York, working on a European schedule approximately half the time. This role is based in our New York City Financial District office, with at least four days per week in office and a regular schedule that aligns with his location. All hours below are Eastern Time. When the CEO is in Europe: Monday – Thursday, 6:00 – 9:00 a.m. remote and 10:00 a.m. – 3:00 p.m. in office. Fridays are fully remote, 6:00 a.m. – 3:00 p.m. * When the CEO is in the US: Monday – Thursday, 9:00 a.m. – 5:00 p.m. in office, with Fridays remote, unless needed in office. Supporting a global CEO requires availability beyond these regular hours. You will be expected to monitor and respond to time-sensitive needs in the early mornings, evenings, and on weekends, including changes to travel, scheduling, and other urgent requests. ### The Executive Assistant to the CEO at Collibra is responsible for * Managing the CEO’s calendar across multiple time zones, assessing requests for his time, resolving conflicts, and keeping his schedule aligned with business priorities. * Managing the Executive Committee’s (ExCom) meeting cadence, coordinating agendas and advance materials, documenting decisions, and tracking action items and follow-through. * Managing the preparation and process for executive strategic planning sessions, including timelines, pre-work, facilitator guides, and draft working materials, and capturing decisions and next steps. * Managing coordination and tracking for the Executive Sponsor Program, which connects senior leaders with strategic accounts, partnering with account teams to prepare executives and track commitments and follow-up. * Maintaining a central record of CEO customer meetings and other executive customer engagements, including briefing materials, key discussion points, decisions, and follow-up, so teams can build on previous interactions. * Planning an preparing the CEO for stakeholder meetings, and media or speaking engagements by gathering and synthesizing input from partners into concise briefings, and maintaining a central record of executive customer engagements, key discussion points, commitments, and follow-up. * Building and maintaining reusable AI-powered workflows to support executive preparation, meeting documentation, and follow-up, with appropriate safeguards for confidential information and human review. * Arranging domestic and international travel, including flights, hotels, ground transportation, visas, and detailed itineraries, and responding quickly when plans change. * Managing expenses and coordinating procurement, vendor, and approval workflows through Navan and Zip, ensuring submissions are accurate and processed on time. * Coordinating logistics for leadership meetings, offsites, and executive events, partnering with internal teams. * Managing scheduling, travel, and expenses for the Chief People Officer and Chief Technology Officer. * Building trusted relationships across the business to gather context, coordinate requests and legal document signatures, and keep administrative work moving. * Welcoming visitors and coordinating executive meetings in the New York office. * Handling occasional personal requests with discretion and professionalism. ### You have * 8+ years of experience supporting senior executives, including a CEO or other C-suite executive, with experience balancing the needs of multiple executives. * Experience managing executive team meeting processes and cross-functional programs, including preparing working materials, documenting decisions, and following up with senior leaders on commitments. * Extensive experience managing complex calendars and international travel across multiple time zones. Experience supporting a Europe-based or globally distributed executive is a strong plus. * Hands-on experience building repeatable AI workflows beyond one-off prompting. You can structure reusable context and instructions, set up AI projects, and automate recurring work using agents or similar tools. You should be prepared to walk through a specific workflow you built, explain how you tested its reliability, and describe how you handled sensitive information. * Excellent judgment and a demonstrated ability to handle highly confidential information, including Board-level materials and sensitive business and people matters. * Strong written and verbal communication skills, including the ability to synthesize input from multiple stakeholders into clear, concise executive briefing materials. * A track record of anticipating needs, resolving competing priorities independently, and following through as circumstances change. * Advanced proficiency with Google Workspace and Microsoft Office, including preparing executive-level presentations and maintaining spreadsheets. * Experience using travel, expense, procurement, and electronic signature platforms such as Navan, Zip, and DocuSign, alongside collaboration tools such as Slack and Zoom. * Experience managing expenses, budgets, and administrative processes. * A bachelor’s degree or equivalent professional experience is required. * Experience working in a SaaS or enterprise software environment is preferred. * Fluency in Dutch or French is preferred. * This position is not eligible for visa sponsorship. ### You are * Highly organized and dependable, with a keen eye for detail and an understanding of the priorities behind the work. * Calm under pressure, able to adapt quickly and make thoughtful decisions as plans change. * Proactive and resourceful, comfortable taking ownership, solving problems independently, and knowing when to ask for input. * Warm, professional, and respectfully direct, able to build trusted relationships across levels, locations, and time zones. * Curious about better ways of working and willing to experiment, while applying sound judgment about accuracy and confidentiality. * Comfortable handling both complex coordination and routine administrative tasks with care. * Discreet and trustworthy, handling sensitive information and requests with professionalism. ### Benefits at Collibra Collibra recognizes and values that everyone has different needs, interests, and life goals. We built our benefits program with flexibility in mind to support you and your loved ones through a diverse range of circumstances and life events. These flexible offerings sit on a foundation of competitive compensation, health coverage, and time off. Learn more about [Collibra’s benefits](https://www.collibra.com/us/en/company/careers/benefits). We create inclusion and belonging through how we onboard, meet, connect, engage, and communicate. Learn more about [diversity, equity, and inclusion](https://www.collibra.com/us/en/company/careers/dei) at Collibra. At Collibra, we’re proud to be an equal opportunity employer. We realize the key to creating a company with a world-class culture and employee experience comes from who we hire and creating a workplace that celebrates everyone. With this, we proudly consider qualified applicants without regard to race, color, religion, creed, gender, national origin, age, disability, veteran status, sexual orientation, pregnancy, sex, gender identity, gender expression, genetic information, physical or mental disability, HIV status, registered domestic partner status, caregiver status, marital status, veteran or military status, citizenship status or any other legally protected category. If you have a need that requires accommodation, let us know by completing our [Accommodations for Applicants form](https://www.collibra.com/us/en/company/careers/accommodations). Show more [Apply now >](https://jobicy.com/jobs/154495-executive-assistant-to-the-ceo-2.md) > Annual salary information is not provided for this position. 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