[All remote jobs](https://jobicy.com/jobs.md)[![Masabi logo](https://jobicy.com/data/server-nyc0409/galaxy/mercury/2025/06/f2355465-221.png)](https://jobicy.com/company/masabi.md)[Masabi](https://jobicy.com/company/masabi.md) # Payroll & Expenses Specialist Review the role, location requirements, compensation details, and application process before deciding whether this opportunity fits your next career move. [Apply for this job](#job-application)[View company](https://jobicy.com/company/masabi.md)ShareRemote from[Romania](https://jobicy.com/job-region/romania.md)SalaryUndisclosedDepartment[Finance & Accounting](https://jobicy.com/categories/accounting-finance.md)EmploymentFull TimeExperienceSeniorPublished21 Oct 2026Apply before20 Nov 2026Listing views43Application actions2Application toolkit ## Make your next move. Prepare your resume, explore your fit, and draft a cover letter for this opportunity. AI Summary ## The role, at a glance. Masabi is seeking a Payroll & Expenses Specialist to support day-to-day finance operations for a globally distributed workforce. The role owns payroll data preparation, employee expense-platform administration, VAT coding, corporate-card reconciliations, supplier payment-run preparation, and audit or tax documentation support. It requires practical familiarity with UK payroll concepts, including pensions, National Insurance, P11Ds, and payrolled benefits, alongside strong spreadsheet and expense-system skills. The specialist will serve as a key employee contact, coordinate across departments and EOR partners, and maintain accurate, policy-compliant financial records. This is a fully remote, full-time role restricted to candidates based in Romania. ## Role DNA A quick view of the complexity, pace, ownership and collaboration implied by the job description. ### Job Complexity 3/5EasyHard ### Pace & Pressure 4/5RelaxedFast-paced ### Autonomy Level 4/5GuidedFull ownership ### Communication Load 4/5IndependentCollaborative AI insightThe work requires consistent accuracy across payroll, VAT, expenses, compliance documentation, and recurring payment deadlines. It is moderately complex because errors can affect employees, taxes, and financial reporting, while the role also manages multiple systems and jurisdictions. ## Salary analysis Estimated compensation compared with the broader US market for similar roles. Estimated job median (per year)Market rate$28,000US market range (per year)$22k–$38k0$41.80k AI insightThe yearly pay period is inferred from the job context; it was not explicitly stated by the employer. No employer salary was disclosed. Estimated annual compensation for a Payroll & Expenses Specialist working remotely from Romania is approximately $28,000 USD, with an estimated market range of $22,000–$38,000 USD per year; this is an AI estimate, not employer-provided compensation. ## Core skills Skills and capabilities most closely associated with this opportunity. [Payroll administration](https://jobicy.com/jobs?search_keywords=Payroll%20administration.md)[UK payroll](https://jobicy.com/jobs?search_keywords=UK%20payroll.md)[Expense management](https://jobicy.com/jobs?search_keywords=Expense%20management.md)[VAT coding](https://jobicy.com/jobs?search_keywords=VAT%20coding.md)[Financial reconciliation](https://jobicy.com/jobs?search_keywords=Financial%20reconciliation.md)[Accounts payable](https://jobicy.com/jobs?search_keywords=Accounts%20payable.md)[Supplier payment runs](https://jobicy.com/jobs?search_keywords=Supplier%20payment%20runs.md)[Corporate card administration](https://jobicy.com/jobs?search_keywords=Corporate%20card%20administration.md)[Expensify](https://jobicy.com/jobs?search_keywords=Expensify.md)[Navan](https://jobicy.com/jobs?search_keywords=Navan.md)[Microsoft Excel](https://jobicy.com/jobs?search_keywords=Microsoft%20Excel.md)[Google Sheets](https://jobicy.com/jobs?search_keywords=Google%20Sheets.md)[P11D administration](https://jobicy.com/jobs?search_keywords=P11D%20administration.md)[Tax compliance](https://jobicy.com/jobs?search_keywords=Tax%20compliance.md)[Audit support](https://jobicy.com/jobs?search_keywords=Audit%20support.md) Sample interview questionsHow would you ensure payroll data is accurate before it is submitted to an Employer of Record?I would use a documented pre-submission checklist, reconcile changes against approved source records, validate joiners, leavers, compensation changes and benefits, and investigate exceptions before approval. I would also retain an audit trail and confirm deadlines and approvals with the relevant stakeholders. Describe how you would handle an employee expense that does not comply with company policy. I would review the receipt, coding, policy rule, and any available context before contacting the employee clearly and respectfully. If an exception is not approved, I would explain the policy, request any needed correction or approval, and document the decision in the expense platform. What checks would you perform when reviewing VAT coding on expenses or corporate-card transactions? I would verify the supplier documentation, transaction type, jurisdiction, VAT rate, recoverability rules, cost-center coding, and whether the receipt contains the required tax information. I would flag incomplete evidence or unusual treatment for review rather than assuming the coding is correct. How would you manage competing weekly payment, monthly payroll, and employee-support deadlines? I would maintain a recurring deadline calendar with clear cutoffs, prioritize statutory and employee-impacting tasks, and use status trackers for approvals and dependencies. I would communicate risks early and create standard operating procedures so routine work can be completed consistently. How do you use AI tools responsibly in finance operations? I use AI to accelerate drafting, organizing information, and identifying potential anomalies, but I do not treat its output as authoritative. I verify calculations, policy interpretations, payroll details, and sensitive financial data against approved records and applicable guidance before acting. Opportunity details ## About this role. About Us_ // At Masabi, we’re driving the fare payment revolution, powering the journeys of millions all over the world. We build fare collection platforms that allow riders to seamlessly buy and present tickets for public transport either on their mobile phones, from a ticket machine, or even by tapping their bank card to travel. Our Justride platform is used in over 250 locations globally, including some of the largest cities in the world. With our industry-first mobile ticketing SDK, we’ve partnered with large players in the transport space, including Uber, Moovit and Transit. Your own journey is important to us too. Choosing a role here means joining a network of innovators from all walks of life; a group of passionate individuals who consistently deliver. Here, you’ll find the tools you need to build the career you want. Whether you’re taking the direct route or trying a new path, we’ll support you no matter what. ### The Role_ // We are looking for a detail-oriented and proactive Payroll & Expenses Specialist to join our Finance team. In this role, you will be the backbone of our day-to-day financial operations, taking ownership of end-to-end payroll processing, managing employee expense platforms, and maintaining accurate financial compliance. As a Specialist, you will act as a key point of contact for employee queries regarding payroll and expenses, ensuring our global team is supported efficiently. You will bring a hands-on approach to data integrity, cross-departmental collaboration, and process efficiency, ensuring our foundational finance functions run smoothly and scalably. ### Location_ // This role is available in a fully remote model for candidates based in Romania. ### Responsibilities_ Payroll Management & Administration * Apply necessary payroll changes to relevant platforms to ensure data is ready for review and approval by the Employer of Record (EOR) across multiple jurisdictions (UK, USA, PASSENGER, EOR, RO). * Act as the primary payroll cover to ensure continuity of business operations. * Prepare pension files and handle the monthly management of AXA benefits when they are processed through payroll. * Lead the creation, administration, and internal communication regarding P11D forms, and assist with PAYE Settlement Agreement (PSA) data collection. * Act as the go-to contact for all employee payroll-related questions. Expense & Platform Management * Oversee expense processing across Expensify, EOR platforms, and Navan. * Monitor and track company policy allowances, approving expenses in strict accordance with internal guidelines. * Input and update project codes and manager assignments within Expensify, actively seeking manager approvals when required. * Manage financial coding, including accurate processing of VAT. * Generate and distribute Navan utilization and expense reporting. * Resolve everyday employee queries regarding the expense process. Corporate Cards & Supplier Payments * Collate, review, and track expenses on behalf of company credit card users, managing monthly communications and chasing cardholders for outstanding or completed reports. * Manage credit card accruals and correct VAT codes upon receipt of material evidence. * Prepare supplier aging reports and the weekly payment run for review by the Financial Controlling Associate. Tax, Audit & Compliance Support * Collate tax documentation and expense data to support international operations (e.g. Romania tax compliance). * Support our auditors with data across your areas of responsibility. ### About You_ // We’re looking for someone with a proactive mindset, strong attention to detail, and a collaborative spirit, with experience in the following areas: * A baseline conceptual understanding of UK payroll (cycles, pension preparation, payrolled benefits admin, etc.), including employee and employer National Insurance, tax, and benefits processed via P11Ds. Direct hands-on payroll processing experience is appreciated. * Comfortable navigating and managing tools like Expensify, Navan, or equivalent EOR/expense tracking software, along with working comfort in Excel or Google Sheets. * Attention to detail, particularly around VAT coding, policy compliance, and data reconciliation. * Regular day-to-day use of AI tools, with a habit of questioning and verifying AI-generated output rather than accepting it at face value. * Excellent communication skills, with the ability to collaborate across multiple departments and support employees with empathy and clarity. ### Some of Our Benefits_ * 25 days holiday per year plus the Christmas Shutdown (another 3-4 days) * Premium medical care via Regina Maria * Regular social gatherings with a monthly allowance for each employee * Up to €1000 training budget per year * €200 to spend on your home office * €24 to spend on monthly team building activities * Choice of workstation * Ability to work for up to 3 months per year from any country in the world Careers at Masabi are for people going places – driven by a mission to make transit fair and accessible for all. // We are a network of innovators from all walks of life, passionate about making a difference. At Masabi, we operate with openness and trust, creating an environment where everyone feels empowered to bring their whole, authentic selves to work. Whoever you are, just be yourself. // We welcome applications from underrepresented groups, including disabled and neurodivergent people, and can make adjustments at any stage of the process. You’re also welcome to share your pronouns whenever you feel comfortable. Together, we simplify journeys, remove barriers, and improve daily life for millions. Why Join Masabi? * Driven by Purpose – We believe in journeys made simple. The work isn’t always easy, but the best things never are. * Encouraged to Accelerate – Masabi is going places and our people are in the driving seat. Whether you’re taking the direct route or exploring new paths, we support your journey. * Advancing with Empathy – We put people first and foster a culture of learning, not blame. No matter your cargo, we share the load. We’re already powering journeys – are you ready to join us? Show more [Apply now >](https://jobicy.com/jobs/156182-payroll-expenses-specialist.md) > Annual salary information is not provided for this position. 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