[All remote jobs](https://jobicy.com/jobs.md)[![LevelUp logo](https://jobicy.com/data/server-nyc0409/galaxy/mercury/2025/06/31e98500-221.png)](https://jobicy.com/company/levelup.md)[LevelUp](https://jobicy.com/company/levelup.md) # Executive Assistant Review the role, location requirements, compensation details, and application process before deciding whether this opportunity fits your next career move. [Apply for this job](#job-application)[View company](https://jobicy.com/company/levelup.md)ShareRemote from[Philippines](https://jobicy.com/job-region/philippines.md)SalaryPHP 80k–90k / moDepartment[Admin & Virtual Assistance](https://jobicy.com/categories/admin-support.md)EmploymentFull TimeExperienceDirectorPublished30 Oct 2026Apply before29 Nov 2026Listing views51Application actions1Application toolkit ## Make your next move. Prepare your resume, explore your fit, and draft a cover letter for this opportunity. AI Summary ## The role, at a glance. LevelUp is hiring an Executive Assistant to act as a high-autonomy partner to the founder of a US-based consulting business. The role combines complex calendar ownership, proposal and invoice administration, hiring coordination, project tracking, client follow-ups, and presentation development. The successful candidate will build practical operating systems from scratch, protect the founder’s focus time, and proactively unblock stalled work. This is a remote full-time position aligned to US Central business hours and based in the Philippines. Strong written English, sound judgment, persistence, and proficiency with productivity and workflow tools are essential. ## Role DNA A quick view of the complexity, pace, ownership and collaboration implied by the job description. ### Job Complexity 4/5EasyHard ### Pace & Pressure 5/5RelaxedFast-paced ### Autonomy Level 5/5GuidedFull ownership ### Communication Load 5/5IndependentCollaborative AI insightThe role requires independently converting brief instructions into completed outcomes while coordinating many competing priorities and external stakeholders. It demands mature judgment, proactive follow-up, and the confidence to challenge scheduling or deadline decisions with a founder. ## Salary analysis Estimated compensation compared with the broader PHP market for similar roles. Estimated job median (per month)Market ratePHP85,000PHP market range (per month)PHP70k–PHP110k0PHP121.00k AI insightThe employer discloses a monthly base compensation range of PHP 80,000–90,000, with a midpoint of PHP 85,000 per month. The estimated Philippine market range for a senior, founder-facing Executive Assistant supporting US business hours is PHP 70,000–110,000 per month; this is an AI estimate, not verified salary research. ## Core skills Skills and capabilities most closely associated with this opportunity. [Executive support](https://jobicy.com/jobs?search_keywords=Executive%20support.md)[Calendar management](https://jobicy.com/jobs?search_keywords=Calendar%20management.md)[Project coordination](https://jobicy.com/jobs?search_keywords=Project%20coordination.md)[Stakeholder follow-up](https://jobicy.com/jobs?search_keywords=Stakeholder%20follow-up.md)[Proposal management](https://jobicy.com/jobs?search_keywords=Proposal%20management.md)[Invoice processing](https://jobicy.com/jobs?search_keywords=Invoice%20processing.md)[Recruitment coordination](https://jobicy.com/jobs?search_keywords=Recruitment%20coordination.md)[Google Workspace](https://jobicy.com/jobs?search_keywords=Google%20Workspace.md)[Microsoft Office](https://jobicy.com/jobs?search_keywords=Microsoft%20Office.md)[Task management systems](https://jobicy.com/jobs?search_keywords=Task%20management%20systems.md)[Presentation design](https://jobicy.com/jobs?search_keywords=Presentation%20design.md)[CRM administration](https://jobicy.com/jobs?search_keywords=CRM%20administration.md)[Process improvement](https://jobicy.com/jobs?search_keywords=Process%20improvement.md)[Written communication](https://jobicy.com/jobs?search_keywords=Written%20communication.md)[Automation tools](https://jobicy.com/jobs?search_keywords=Automation%20tools.md) Sample interview questionsDescribe a time you received a vague request from an executive. How did you turn it into a completed outcome?I clarified the intended outcome, reviewed available context, identified missing decisions, and proposed a concise action plan. I completed the work independently where possible, escalated only the decisions requiring executive input, and provided a final update with next steps. How would you manage a founder's calendar when more than 20 meetings need to be scheduled each week? I would first establish scheduling principles, including protected focus blocks, meal breaks, meeting buffers, and priority criteria. I would then use scheduling tools and clear stakeholder communication to offer alternatives, resolve conflicts, and routinely review the calendar for overload risks. What approach would you use to follow up on overdue invoices without harming client relationships? I would maintain an accurate invoice tracker, send courteous reminders before and after due dates, and make payment instructions easy to access. For persistent delays, I would escalate with a concise history of outreach and recommend an appropriate next action to the founder. How have you introduced a new task or project-management tool to a team? I start by mapping the team’s existing workflow and selecting the simplest tool that solves the most important gaps. I configure clear views, ownership, deadlines, and templates, provide short training, and monitor adoption so the system becomes useful rather than additional administrative work. How do you ensure AI-generated drafts, proposals, or presentations are safe to send externally? I treat AI output as a first draft and verify every fact, number, date, name, and contractual statement against approved source material. I also edit for audience, tone, confidentiality, and clarity before sharing anything externally. Opportunity details ## About this role. Company Overview LevelUp is a specialist agency providing outsourcing solutions to agencies, software vendors, and website owners. For over seven years, we have successfully collaborated with a variety of companies, providing valuable technical, operational, and back-office support. We have a large team of skilled and passionate professionals who are committed to delivering high-quality work for our clients. ### Position Overview You will serve as the right hand to the founder of a growing US-based consulting business. The founder manages a full client workload, drives sales, delivers services, and oversees hiring. We are looking for a highly capable Executive Assistant who can seamlessly take tasks completely off their plate and keep projects moving without needing to be chased. You will often receive concise, one-line instructions (e.g., “Can you make these changes to the proposal?” or “Find time with this client next week”). You are expected to determine the next steps, identify missing information, ask insightful questions, and deliver the completed task. You will also proactively manage the founder—following up on outstanding items, adjusting overloaded calendars, and flagging stalled deals before they become an issue. Role Details • Work Environment: The founder is fast-moving and managing a full schedule. Replies may not always be immediate, so persistent follow-up is expected. • System Building: There are no established systems yet; you will have the opportunity to build them from the ground up. • Leadership: You will work directly with a founder who values high-quality work, provides honest feedback, and quickly notices when you are making their life easier. Reference: 2639-247391 ### Responsibilities * Update proposals, verify numbers and terms, and manage the approval process to ensure deals progress smoothly and clients are not left waiting. * Manage complex scheduling, booking 20+ meetings per week while building a sustainable schedule for the founder that includes breaks, meals, and focus time. * Resolve calendar conflicts by offering alternative dates or checking priorities before booking over existing engagements. * Maintain an up-to-date overview of all ongoing projects (proposals, client deliverables, hiring, invoices) and provide daily morning briefs on what requires the founder’s attention. * Generate and send invoices, track payments, and persistently chase overdue accounts. * Drive the hiring process by screening CVs, scheduling interviews, and preparing next steps to ensure a seamless and responsive candidate experience. * Coordinate training sessions and retreats, managing agendas, materials, logistics, and attendee communications. * Transform raw content from the founder into polished, professional presentation decks. * Evaluate, recommend, and set up simple yet effective task management and scheduling tools, ensuring widespread adoption. ### Essential Requirements * At least 4 years of experience directly supporting a founder, business owner, or senior executive, taking full ownership of their calendar and tracking a wide range of tasks. * Proven track record of driving work to completion, especially when outcomes depend on other people. * The confidence to politely push back on senior leadership regarding their time, deadlines, or pending items without needing to be prompted. * Excellent written English, ensuring clear, concise, and accurate communication on the first pass. * Sound judgment in managing calendars across US time zones, effectively protecting focus time, spotting overloads, and knowing when to act independently versus when to ask first. * Strong proficiency in Google Workspace and a solid working knowledge of Microsoft Office. * Hands-on experience configuring and managing task or project tools (e.g., Monday.com, ClickUp, Asana, Notion, Trello), ideally having set up these systems yourself. * Ability to seamlessly turn raw content into finished, professional presentation decks. * Experience utilizing AI tools effectively, with the strong judgment to thoroughly review and verify all outputs before distribution. * Availability during the client’s US business hours, supported by a reliable internet connection and a solid backup plan for outages. ### Preferred Qualifications * Experience supporting a consulting, professional services, or agency business. * Familiarity with proposals, invoicing, and payment follow-ups within a small business environment. * Background in recruitment coordination or HR administration. * Hands-on experience managing a CRM or sales pipeline tracker. * Proficiency with scheduling tools (e.g., Calendar Bridge, Reclaim) and automation platforms (e.g., Zapier). * Formal project management training or certifications. ### More Information * We have a company culture that focuses on the well-being of its team members, with a good work life balance and respectful work environment. * Equipment provided * HMO + 13th month pay * Shift: US Central Time, 8:00 AM – 5:00 PM (Philippine Time: 9:00 PM – 6:00 AM) * Working Days: Monday to Friday ### Compensation ### Additional Information Show more [Apply now >](https://jobicy.com/jobs/157986-executive-assistant-3.md) * ![Upload CV](data:image/svg+xml;base64,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) 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