[All remote jobs](https://jobicy.com/jobs.md)[![Canonical logo](https://jobicy.com/data/server-nyc0409/galaxy/mercury/2025/06/b4d068a9-221-1.png)](https://jobicy.com/company/canonical-ltd.md)[Canonical](https://jobicy.com/company/canonical-ltd.md) # Travel Operations Specialist AI Summary Canonical is seeking a Travel Operations Specialist to support global colleague and guest travel for company meetings and industry events. The role handles travel queries, vendor management, invoice checking, credits and refunds, policy compliance, and tracking travel spend and emissions. It suits a highly organized, self-directed communicator who can manage detailed operational work across international stakeholders. The position is home-based in EMEA and includes occasional travel for company events, potentially up to four times per year. Candidates need strong academic results, a business or technical degree, and the ability to quickly learn new systems.[Apply for this job](#job-application)[View company](https://jobicy.com/company/canonical-ltd.md)ShareRemote from[EMEA](https://jobicy.com/job-region/emea.md)SalaryUndisclosedDepartment[Product & Operations](https://jobicy.com/categories/management.md)EmploymentFull TimeExperienceOpen levelPublished7 Nov 2026Apply before7 Dec 2026Listing views26Application actions3Application toolkit ## Make your next move. Prepare your resume, explore your fit, and draft a cover letter for this opportunity. Opportunity details ## About this role. [Canonical](https://jobicy.com/company/canonical-ltd.md) is a leading provider of open source software and operating systems to the global enterprise and technology markets. Our platform, Ubuntu, is very widely used in breakthrough enterprise initiatives such as public cloud, data science, AI, engineering innovation, and IoT. Our customers include the world’s leading public cloud and silicon providers, and industry leaders in many sectors. The company is a pioneer of global distributed collaboration, with 1200+ colleagues in 75+ countries and very few office-based roles. Teams meet two to four times yearly in person, in interesting locations around the world, to align on strategy and execution. The company is founder-led, profitable, and growing. We are hiring Travel Operations Specialists to join our Business Services team, ensuring smooth travel for colleagues and guests from countries all around the world to our company meetings and industry events. Our team set travel policy, support travel decisions, respond to travel emergencies and are responsible for supplier relationships. We look for positive team players who are self-driven and results oriented, with excellent attention to detail. The best candidates show that they are forward planners, reliable and determined, and keen to assume responsibility for projects, processes and policy. We are a unique global business, so we are not looking for candidates with extensive experience so much as excellent organisers and communicators who are keen to develop skills and strive for continuous improvement. Location: Worldwide – home based, except in locations where we have an office, such as London, Taipei and Beijing. ### Responsibilities * Engage with colleagues to address travel queries and issues * Work with the wider business services team on company and industry event plans * Hold travel vendors accountable for providing excellent service * Check invoices to ensure accurate charges and timely payments, credits and refunds for travel * Monitor trends, spend, emissions and compliance with company policy * Track unused tickets, credits and airline points usage ### What we are looking for * Excellent academic results at school and university * A degree in a business or technical subject * Excellent communication skills * Responsible and accountable * Self-awareness and thoughtfulness * Ability to travel up to four times a year for company events of up to two weeks duration * Ability to learn new technology and software quickly ### What we offer you We consider geographical location, experience, and performance in shaping compensation worldwide. We revisit compensation annually (and more often for graduates and associates) to ensure we recognize outstanding performance. In addition to base pay, we offer a performance-driven annual bonus or commission. We provide all team members with additional benefits which reflect our values and ideals. We balance our programs to meet local needs and ensure fairness globally. * Distributed work environment with twice-yearly team sprints in person * Personal learning and development budget of USD 2,000 per year * Annual compensation review * Recognition rewards * Annual holiday leave * Maternity and paternity leave * Employee Assistance Programme * Opportunity to travel to new locations to meet colleagues * Priority Pass, and travel upgrades for long haul company events ### About Canonical Canonical is a pioneering tech firm at the forefront of the global move to open source. As the company that publishes Ubuntu, one of the most important open-source projects and the platform for AI, IoT, and the cloud, we are changing the world of software. We recruit on a global basis and set a very high standard for people joining the company. We expect excellence; in order to succeed, we need to be the best at what we do. Most colleagues at Canonical have worked from home since our inception in 2004.​ Working here is a step into the future and will challenge you to think differently, work smarter, learn new skills, and raise your game. ### Canonical is an equal opportunity employer We are proud to foster a workplace free from discrimination. Diversity of experience, perspectives, and background create a better work environment and better products. [Whatever your identity, we will give your application fair consideration.](https://canonical.com/careers/diversity/identity) #LI-remote Show more [Apply now >](https://jobicy.com/jobs/159600-travel-operations-specialist.md) > Annual salary information is not provided for this position. Explore salary ranges for similar roles in our [Salary Directory ›](https://jobicy.com/salaries.md) * ![Upload CV](data:image/svg+xml;base64,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) ### Upload your resume now To unlock remote work opportunities and be discovered by global employers. This job listing has been manually reviewed by the Jobicy Trust & Safety Team for compliance with our posting guidelines, including verification of the company's legitimacy, accuracy of job details, clarity of remote work policy, and absence of misleading or fraudulent content. ## Role DNA A quick view of the complexity, pace, ownership and collaboration implied by the job description. ### Job Complexity 3/5EasyHard ### Pace & Pressure 4/5RelaxedFast-paced ### Autonomy Level 4/5GuidedFull ownership ### Communication Load 4/5IndependentCollaborative AI insightThe work requires careful coordination of international travel, financial accuracy, supplier follow-up, and timely responses to disruptions. While extensive prior experience is not required, the volume of details and global stakeholder coordination make it moderately demanding. ## Salary analysis Estimated compensation compared with the broader US market for similar roles. Estimated job median (per year)Highly competitive$65,000US market range (per year)$55k–$75k0$82.50k AI insightThe yearly pay period is inferred from the job context; it was not explicitly stated by the employer. No employer base-pay amount is disclosed. The yearly figures are estimated USD market compensation for a travel operations specialist; the yearly cadence is inferred from the full-time professional role and standard market practice. ## Core skills Skills and capabilities most closely associated with this opportunity. [Travel operations](https://jobicy.com/jobs?search_keywords=Travel%20operations.md)[Travel policy administration](https://jobicy.com/jobs?search_keywords=Travel%20policy%20administration.md)[Vendor management](https://jobicy.com/jobs?search_keywords=Vendor%20management.md)[Invoice reconciliation](https://jobicy.com/jobs?search_keywords=Invoice%20reconciliation.md)[Expense monitoring](https://jobicy.com/jobs?search_keywords=Expense%20monitoring.md)[Travel emergency response](https://jobicy.com/jobs?search_keywords=Travel%20emergency%20response.md)[Supplier relationship management](https://jobicy.com/jobs?search_keywords=Supplier%20relationship%20management.md)[Compliance tracking](https://jobicy.com/jobs?search_keywords=Compliance%20tracking.md)[Data analysis](https://jobicy.com/jobs?search_keywords=Data%20analysis.md)[Process improvement](https://jobicy.com/jobs?search_keywords=Process%20improvement.md)[Stakeholder communication](https://jobicy.com/jobs?search_keywords=Stakeholder%20communication.md)[Event logistics](https://jobicy.com/jobs?search_keywords=Event%20logistics.md)[Attention to detail](https://jobicy.com/jobs?search_keywords=Attention%20to%20detail.md)[Remote collaboration](https://jobicy.com/jobs?search_keywords=Remote%20collaboration.md) Sample interview questionsHow would you handle a travel disruption affecting several colleagues shortly before a company event?I would first confirm each traveller’s itinerary, urgency, and any visa or accommodation constraints. I would contact the relevant vendors for alternatives, communicate clear options and deadlines to travellers, document decisions, and escalate material risks to the event lead while tracking resolution through completion. What checks would you perform before approving a travel supplier invoice? I would match the invoice against the booking records, approved itinerary, negotiated rates, and any credits or refunds due. I would verify traveller details, dates, currency, taxes, and duplicate charges, then resolve discrepancies with the vendor before submitting the invoice for payment. How would you improve compliance with a company travel policy without creating friction for colleagues? I would identify recurring exceptions and their causes through booking and spend data, then make compliant choices easier through clear guidance, preferred suppliers, and practical booking workflows. I would communicate the policy in a helpful, concise way and use feedback to address legitimate operational needs. Describe how you would manage an unused airline ticket or travel credit. I would record the credit in a centralized tracker with its value, owner, airline, restrictions, and expiry date. I would review the tracker regularly, notify eligible travellers or coordinators before expiry, apply credits to suitable future travel, and reconcile usage with supplier statements. How do you stay organized when managing multiple requests from people in different time zones? I prioritize requests by urgency, travel date, and potential operational impact, then maintain a clear task tracker with ownership and deadlines. I provide concise status updates, set expectations on response times, and use documented processes so colleagues can obtain consistent support asynchronously. Next step ## Apply now. 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