[All remote jobs](https://jobicy.com/jobs.md)[![Elevenlabs logo](https://jobicy.com/data/server-nyc0409/galaxy/mercury/2025/06/e01b4c5d-221.png)](https://jobicy.com/company/elevenlabs.md)[Elevenlabs](https://jobicy.com/company/elevenlabs.md) # Executive Assistant – LATAM AI Summary ElevenLabs is seeking a bilingual Executive Assistant to provide high-trust operational support to senior leadership in a fast-moving AI company. The role centers on complex calendar ownership, multi-time-zone scheduling, confidential communications, logistics, stakeholder coordination, and proactive follow-through. The assistant will build scalable processes and use AI and productivity tools to automate recurring work. Candidates must be fluent in English and Spanish, based in Mexico or São Paulo, and willing to travel internationally about 40% of the time. This is a remote, full-time position requiring exceptional discretion, organization, and communication.[Apply for this job](#job-application)[View company](https://jobicy.com/company/elevenlabs.md)ShareRemote from[Brazil](https://jobicy.com/job-region/brazil.md), [Mexico](https://jobicy.com/job-region/mexico.md)SalaryUndisclosedDepartment[Admin & Virtual Assistance](https://jobicy.com/categories/admin-support.md)EmploymentFull TimeExperienceDirectorPublished8 Nov 2026Apply before8 Dec 2026Listing views44Application actions3Application toolkit ## Make your next move. Prepare your resume, explore your fit, and draft a cover letter for this opportunity. Opportunity details ## About this role. ### About [ElevenLabs](https://jobicy.com/company/elevenlabs.md) ElevenLabs is an AI research and product company transforming how we interact with technology. We launched in January 2023 with the first human-like AI voice model. Today, we serve millions of users and thousands of businesses – from fast-growing startups to large enterprises like Deutsche Telekom and Meta. Our investors are some of the world’s most prominent, including Andreessen Horowitz, ICONIQ Growth and Sequoia. We’ve raised $781M in funding and our last valuation was $22B – multiples of 11, always. We have expanded from voice into three main platforms: * ElevenAgents enables businesses to deliver seamless and intelligent customer experiences, with the integrations, testing, monitoring, and reliability necessary to deploy voice and chat agents at scale. * ElevenCreative empowers creators and marketers to generate and edit speech, music, image, and video across 70+ languages. * ElevenAPI gives developers access to our leading AI audio foundational models. Everything we do is the result of the creativity and commitment of our team – builders doing the best work of their lives. We are researchers, engineers, and operators. IOI medalists and ex-founders. If you want to work hard and create lasting positive impact, we want to hear from you. ### How we work * High-velocity: Rapid experimentation, lean autonomous teams, and minimal bureaucracy. * Impact not job titles: We don’t have job titles. Instead, it’s about the impact you have. No task is above or beneath you. * AI first: We use AI to move faster with higher-quality results. We do this across the whole company—from engineering to growth to operations. * Excellence everywhere: Everything we do should match the quality of our AI models. * Global team: We prioritize your talent, not your location. ### What we offer * Innovative culture: You’ll be part of a generational opportunity to define the trajectory of AI, surrounded by a team pushing the boundaries of what’s possible. * Growth paths: Joining ElevenLabs means joining a dynamic team with countless opportunities to drive impact – beyond your immediate role and responsibilities. * Learning & development: ElevenLabs proactively supports professional development through an annual discretionary stipend. * Social travel: We also provide an annual discretionary stipend to meet up with colleagues each year, however you choose. * Annual team offsite: Each year, we bring your entire team together in a new location – past offsites have included Croatia, Italy and Cancún * Co-working: If you’re not located near one of our main hubs, we offer a monthly co-working stipend. About the role ElevenLabs moves fast – and behind every high-performing leader is someone who makes sure nothing slips. This is a high-trust, hands-on role for someone who thrives in dynamic environments, holds themselves to a high standard, and takes genuine pride in making their lead’s life easier – down to the small, considered details that others overlook. You’ll be the operational backbone for senior leadership – managing calendars, coordinating across time zones, handling logistics, and owning the day-to-day administrative tasks that let leadership focus on what matters most. In this role, you will: * Manage complex, fast-moving calendars and provide scheduling and coordination support across multiple time zones and geographies * Handle sensitive and confidential matters with discretion, acting as a trusted partner in both professional and operational contexts * Coordinate seamlessly with internal stakeholders across teams, as well as external partners and senior leaders * Work closely with other EAs across the organisation to align schedules, share context, and keep cross-functional coordination running smoothly * Anticipate needs before they arise: managing follow-ups, flagging conflicts, and keeping the right people aligned * Build structure, processes, and systems that scale with a fast-growing AI company * Identify opportunities to automate and streamline repetitive work, using AI tools and productivity tooling to improve quality and speed Requirements * Proven experience supporting senior leaders and their broader teams in a fast-moving environment, including coordinating with other EAs across the organisation * Strong organisational skills with the ability to manage competing priorities, shifting timelines, and multiple stakeholders * Exceptional written and verbal communication skills, with the ability to communicate effectively with a wide range of stakeholders, from senior executives and partners to vendors and office guests * High emotional intelligence and discretion – trusted with sensitive information * Comfortable supporting not just an individual but a wider team at times – able to flex between high-priority senior leadership support and broader operational needs as the situation demands * Personable and easy to work with – someone who builds genuine relationships across the organisation and is trusted by the people around them * A natural reflex to reach for tooling and automation; fluency with AI tools such as Claude or ChatGPT and quick to adopt new systems * High personal standards – the kind of person who cares about the quality of their output and holds the bar * A valid passport and willingness to travel globally ~40% of the time * Language requirement: Fluent in English and Spanish (written and spoken). Proficiency in Portuguese is a plus. Location This role is based in Mexico or São Paulo #LI-Remote We are an equal opportunity employer and do not discriminate on the basis of race, religion, national origin, gender, sexual orientation, age, veteran status, disability or other legally protected statuses. Show more [Apply now >](https://jobicy.com/jobs/159876-executive-assistant-latam.md) > Annual salary information is not provided for this position. Explore salary ranges for similar roles in our [Salary Directory ›](https://jobicy.com/salaries.md) * ![Upload CV](data:image/svg+xml;base64,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) ### Upload your resume now To unlock remote work opportunities and be discovered by global employers. This job listing has been manually reviewed by the Jobicy Trust & Safety Team for compliance with our posting guidelines, including verification of the company's legitimacy, accuracy of job details, clarity of remote work policy, and absence of misleading or fraudulent content. ## Role DNA A quick view of the complexity, pace, ownership and collaboration implied by the job description. ### Job Complexity 4/5EasyHard ### Pace & Pressure 5/5RelaxedFast-paced ### Autonomy Level 5/5GuidedFull ownership ### Communication Load 5/5IndependentCollaborative AI insightThe role combines executive-level confidentiality, rapidly shifting priorities, cross-time-zone coordination, and frequent travel. Success requires anticipating needs independently while maintaining flawless detail and communication standards. ## Salary analysis Estimated compensation compared with the broader US market for similar roles. Estimated job median (per year)Market rate$55,000US market range (per year)$40k–$75k0$82.50k AI insightThe yearly pay period is inferred from the job context; it was not explicitly stated by the employer. No employer salary was disclosed. The annual USD figures are inferred estimates for a senior bilingual Executive Assistant supporting leadership remotely from Mexico or Brazil, with substantial international travel and high-autonomy responsibilities. ## Core skills Skills and capabilities most closely associated with this opportunity. [Executive support](https://jobicy.com/jobs?search_keywords=Executive%20support.md)[Calendar management](https://jobicy.com/jobs?search_keywords=Calendar%20management.md)[Multi-time-zone scheduling](https://jobicy.com/jobs?search_keywords=Multi-time-zone%20scheduling.md)[Travel coordination](https://jobicy.com/jobs?search_keywords=Travel%20coordination.md)[Confidentiality](https://jobicy.com/jobs?search_keywords=Confidentiality.md)[Stakeholder management](https://jobicy.com/jobs?search_keywords=Stakeholder%20management.md)[Administrative operations](https://jobicy.com/jobs?search_keywords=Administrative%20operations.md)[Process improvement](https://jobicy.com/jobs?search_keywords=Process%20improvement.md)[AI productivity tools](https://jobicy.com/jobs?search_keywords=AI%20productivity%20tools.md)[English communication](https://jobicy.com/jobs?search_keywords=English%20communication.md)[Spanish communication](https://jobicy.com/jobs?search_keywords=Spanish%20communication.md)[Cross-functional coordination](https://jobicy.com/jobs?search_keywords=Cross-functional%20coordination.md)[Logistics management](https://jobicy.com/jobs?search_keywords=Logistics%20management.md)[Prioritization](https://jobicy.com/jobs?search_keywords=Prioritization.md) Sample interview questionsHow do you manage a senior leader's calendar when multiple urgent requests conflict?I first confirm the leader's highest-priority business outcomes and non-negotiable commitments. I assess urgency, strategic impact, required attendees, and available alternatives, then propose clear trade-offs rather than simply adding meetings. I communicate changes promptly, protect focus time, and maintain a decision log for sensitive scheduling choices. Describe how you handle confidential information while supporting an executive. I apply strict need-to-know access, use approved systems for files and communications, and avoid discussing sensitive matters in public or informal channels. I verify recipients before sharing information, keep records organized, and escalate any uncertainty immediately. Discretion also means anticipating what should not be placed on a broadly visible calendar. What methods would you use to improve coordination across leaders in several time zones? I would establish shared scheduling conventions, maintain accurate time-zone preferences and working-hour boundaries, and use clear agendas and pre-reads. I would coordinate regularly with other executive assistants, identify recurring conflicts early, and create lightweight tracking systems for decisions, action items, and follow-ups. Give an example of a repetitive administrative task you would automate. For recurring meeting preparation, I would automate collection of agenda items, creation of a meeting brief, reminders for pre-reads, and follow-up task capture using approved calendar, workflow, and AI tools. I would first validate the workflow with stakeholders and keep human review for confidential or high-stakes material. This role requires approximately 40% global travel. How would you prepare an executive for an international trip? I would build a complete itinerary covering flights, ground transport, accommodation, meeting locations, contacts, time-zone transitions, and contingency options. I would verify passport and visa requirements early, prepare concise briefing materials for each meeting, and monitor changes in real time. After travel, I would ensure follow-ups, expenses, and outstanding commitments are tracked to completion. Next step ## Apply now. Follow the employer’s application method and review Jobicy’s safety guidance before sharing personal information. Keep exploring ## Related remote jobs. * ![Welo Global logo](https://jobicy.com/data/server-nyc0409/galaxy/mercury/2026/06/83c40f94-221.webp) Welo Global Nov 7 New ### [Freelance Sign Language interpreter applications](https://jobicy.com/jobs/159634-freelance-sign-language-interpreter-applications.md) Welocalize is looking for qualified freelance sign language interpreters to support our growing corporate customers with team members who are Deaf / hard of hearing. 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