[All remote jobs](https://jobicy.com/jobs.md)[![TripActions logo](https://jobicy.com/data/server-nyc0409/galaxy/mercury/2025/06/950bf607-221.jpg)](https://jobicy.com/company/tripactions.md)[TripActions](https://jobicy.com/company/tripactions.md) # Event Planner AI Summary The Event Planner leads end-to-end planning and delivery of client event programs in the United States. Responsibilities include venue sourcing, contract negotiation, budgets, supplier payments, rooming lists, event logistics, invoicing, and financial reconciliation. The role requires close collaboration with clients, vendors, account teams, and internal event leadership while identifying commercial and revenue opportunities. Success depends on strong organization, negotiation, service orientation, and the ability to manage several time-sensitive projects. Some out-of-hours and on-site event support may be required when needed.[Apply for this job](#job-application)[View company](https://jobicy.com/company/tripactions.md)ShareRemote from[USA](https://jobicy.com/job-region/usa.md)SalaryUSD 60k–70k / yrDepartment[Project & Program Management](https://jobicy.com/categories/project-management.md)EmploymentFull TimeExperienceDirectorPublished10 Nov 2026Apply before10 Dec 2026Listing views36Application actions3Application toolkit ## Make your next move. Prepare your resume, explore your fit, and draft a cover letter for this opportunity. Opportunity details ## About this role. With a reputation built on excellence, innovation, and exceptional service, we empower our clients through high-touch, high-impact experiences powered by proprietary technology and world-class talent. As our U.S. Events footprint continues to grow, we are seeking a dynamic, service-obsessed, and commercially minded professional who leads by example and delivers flawless experiences that consistently exceed expectations. In this pivotal role, you will spearhead end-to-end event planning for key clients while collaborating closely with operational leaders, Team Leads, and our wider events organization. You will leverage deep market expertise to advance client objectives, cultivate lasting cross-functional partnerships across Reed & Mackay, and maximize commercial revenue generation—all while delivering outstanding return on investment for our partners. What You’ll Do: * Oversee the comprehensive coordination and execution of entire event programs, focusing on operational aspects * Manage specified client-based events including sourcing, contract negotiation and review, offsite activity coordination, supplier payments, invoicing, and reconciliation * Lead events from conception through to delivery and financial reconciliation * Collaborate closely with client contacts to comprehend and fulfill program objectives and outcomes * Provide clear guidance to the project team regarding client needs, expectations, business rules, and objectives * Identify opportunities to increase the value of existing and new business * Develop and manage client event budgets, ensuring agreed profitability through careful negotiation and commercial awareness * Maximize all income opportunities by leveraging enhanced commission rates and preferred partner relationships to negotiate cost savings * Agree and advise on setups for function rooms, including layout, seating, AV, and food & beverage needs * Provide out-of-hours support as necessary * Identify critical success factors for projects based on clients’ success measures * Maintain meticulous project documentation to ensure compliance with contract policies, documentation standards, and Service Level Agreements * Generate and maintain virtual payments to suppliers as required * Responsible for completing Event Specific Agreements on a per-project basis * Prepare and review rooming lists in a timely manner to meet agreed deadlines * Ensure timely completion of payment, billing processes, and final financial reconciliation * Provide structured event feedback to all stakeholders through debrief notes for inclusion in account reviews * Attend internal and external meetings as required, document minutes, and follow up on outstanding action items * Support on-site events when necessary and coordinate client venue visits upon request * Comply with Reed & Mackay technology usage guidelines and systems as required * Work closely with the Events Leadership Team to deliver a seamless, professional service to clients What We’re Looking For: * Proven experience planning a variety of events, including meetings, group accommodation, and venue sourcing * 2+ years of current, relevant meeting and event planning experience, ideally both nationally and internationally * Positive interpersonal skills with the ability to build and maintain strong relationships with colleagues, clients, and suppliers * Self-motivated, fostering a sense of enthusiasm and collaboration across the team * Strong client-facing, consultative, and presentation skills * Excellent critical thinking and problem-solving abilities * Open-minded, adaptable, and receptive to change in a fast-paced environment * Strong attention to detail, high customer service standards, and proven negotiation skills * Exceptional organizational skills with the ability to coordinate multiple resources and concurrent priorities * Ability to remain calm, focused, and effective under pressure in high-stress situations * Solid business acumen and commercial awareness * Effective influencing and stakeholder management skills * Professional verbal and written communication skills * Proficient in Microsoft Office Suite, modern project management tools, and venue sourcing platforms (especially Cvent) * Strong multitasking capabilities with an urgency-driven mindset to resolve time-sensitive issues efficiently * Empathetic approach paired with consistent, polished professionalism * Proven ability to adapt and thrive within a hyper-growth environment * Resourceful, independent thinker capable of troubleshooting issues and resolving complex customer inquiries * Track record of developing and maintaining strategic client, Account Manager, and Account Executive partnerships The posted pay range represents the anticipated low and high end of the compensation for this position and is subject to change based on business need. To determine a successful candidate’s starting pay, we carefully consider a variety of factors, including primary work location, an evaluation of the candidate’s skills and experience, market demands, and internal parity. For roles with on-target-earnings (OTE), the pay range includes both base salary and target incentive compensation. Target incentive compensation for some roles may include a ramping draw period. Compensation is higher for those who exceed targets. Candidates may receive more information from the recruiter. Pay Range $60,000—$70,000 USD Navan uses AI-assisted Automated Employment Decision Tool (Metaview) to assist with evaluating resumes against job qualifications for this role. All final decisions are made by human recruiters and hiring managers. Human oversight: Metaview does not automatically reject candidates or make final hiring decisions. Our recruiters and hiring managers review all outputs and make the final hiring decision regarding every application. * Your rights: If you prefer to have your application reviewed without AI assistance, you may request a human evaluation by entering your email [here](https://my.metaview.app/applications/opt-out?organization=15dd7e883f). Your decision to do so will not affect how your candidacy is evaluated. Please refer to our[Candidate Privacy Notice](https://navan.com/candidate-privacy-notice) for more information about our processing of personal data, and your rights. Show more [Apply now >](https://jobicy.com/jobs/161038-event-planner.md) * ![Upload CV](data:image/svg+xml;base64,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) ### Upload your resume now To unlock remote work opportunities and be discovered by global employers. This job listing has been manually reviewed by the Jobicy Trust & Safety Team for compliance with our posting guidelines, including verification of the company's legitimacy, accuracy of job details, clarity of remote work policy, and absence of misleading or fraudulent content. ## Role DNA A quick view of the complexity, pace, ownership and collaboration implied by the job description. ### Job Complexity 4/5EasyHard ### Pace & Pressure 5/5RelaxedFast-paced ### Autonomy Level 4/5GuidedFull ownership ### Communication Load 5/5IndependentCollaborative AI insightThis is a demanding client-facing role with concurrent events, detailed financial ownership, supplier negotiations, and high service expectations. Event deadlines and live-event issues require calm judgment and rapid problem resolution. ## Salary analysis Estimated compensation compared with the broader US market for similar roles. Estimated job median (per year)Highly competitive$65,000US market range (per year)$55k–$75k0$82.50k AI insightThe yearly pay period is inferred from the job context; it was not explicitly stated by the employer. The employer states a pay range of $60,000–$70,000 USD. The annual cadence is inferred from the pay level, U.S. location, and standard full-time professional-role conventions because the posting does not explicitly state a period. Estimated U.S. market range for a planner with this scope is $55,000–$75,000 USD per year. ## Core skills Skills and capabilities most closely associated with this opportunity. [Event planning](https://jobicy.com/jobs?search_keywords=Event%20planning.md)[Venue sourcing](https://jobicy.com/jobs?search_keywords=Venue%20sourcing.md)[Contract negotiation](https://jobicy.com/jobs?search_keywords=Contract%20negotiation.md)[Budget management](https://jobicy.com/jobs?search_keywords=Budget%20management.md)[Supplier management](https://jobicy.com/jobs?search_keywords=Supplier%20management.md)[Client relationship management](https://jobicy.com/jobs?search_keywords=Client%20relationship%20management.md)[Financial reconciliation](https://jobicy.com/jobs?search_keywords=Financial%20reconciliation.md)[Cvent](https://jobicy.com/jobs?search_keywords=Cvent.md)[Project coordination](https://jobicy.com/jobs?search_keywords=Project%20coordination.md)[Stakeholder management](https://jobicy.com/jobs?search_keywords=Stakeholder%20management.md)[Event logistics](https://jobicy.com/jobs?search_keywords=Event%20logistics.md)[Microsoft Office](https://jobicy.com/jobs?search_keywords=Microsoft%20Office.md)[Problem solving](https://jobicy.com/jobs?search_keywords=Problem%20solving.md)[Presentation skills](https://jobicy.com/jobs?search_keywords=Presentation%20skills.md) Sample interview questionsDescribe an event you managed from initial brief through financial reconciliation.I would explain how I clarified objectives and budget, sourced and negotiated with vendors, built a detailed project plan, managed stakeholder communications, supported delivery, and reconciled invoices and outcomes after the event. How do you handle several events with overlapping deadlines? I prioritize work using deadlines, business impact, and dependency risks, maintain detailed project trackers, set regular stakeholder check-ins, and escalate conflicts early so critical decisions are made in time. How have you achieved savings while maintaining event quality? I compare supplier proposals against the event requirements, use preferred-partner relationships where appropriate, negotiate concessions and commission terms, and focus spend on elements that most affect attendee and client outcomes. What would you do if a venue or supplier failed during a live event? I would quickly assess the guest and client impact, activate pre-identified contingency options, communicate a concise recovery plan to stakeholders, and coordinate the team until service is restored. How do you ensure event budgets and invoices are accurate? I track approved costs against the budget throughout planning, document contractual commitments, validate supplier invoices against delivered services, and complete reconciliation promptly with clear supporting records. Next step ## Apply now. Follow the employer’s application method and review Jobicy’s safety guidance before sharing personal information. Keep exploring ## Related remote jobs. * ![Canonical logo](https://jobicy.com/data/server-nyc0409/galaxy/mercury/2025/06/b4d068a9-221-1.png) Canonical Nov 10 New ### [Public Cloud Project Manager](https://jobicy.com/jobs/161107-public-cloud-project-manager.md) Canonical is a leading provider of open source software and operating systems to the global enterprise and technology markets. 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