Senior Executive Assistant

At Mynd, we’re on a mission to democratize access to happy homes and sustainable investments by making the purchase of single-family residential real estate as effortless as other types of investments. Investing in real estate can be intimidating, especially for first-time buyers. Moreover, many potential investors don’t want to buy real estate in their geographic area, or have been priced out of competitive big city housing markets.

With operations in 25 markets across the U.S. and real-time insights via our platform, we remove the time, communication, and geographic barriers traditionally associated with buying real estate. Investors can now find, purchase, lease, manage, and sell single-family rental properties 100 percent remotely.

Mynd is Best Places to Work certified, a Built In SF Best Places to Work 2022 winner, and was named the #1 fastest-growing East Bay company by the San Francisco Business Times in 2021. We’ve attracted talent from Starwood Waypoint Homes, The New York Times, McKinsey, BCG, Compass, Better, One Medical, Zillow, Upwork, WeWork, and Facebook. We’re backed by top VCs, including Lightspeed, Canaan, Jackson Square, and QED, and recently announced a $5 billion deal with Invesco Real Estate that will make us the largest buyer of single-family rental homes in the country.

Join us!

About the Role:

As Senior Executive Assistant, you will support the Co-Founder and CEO of Mynd. In this role you will provide executive level support to the CEO and Board of Directors. Our ideal candidate will have exemplary communication skills, the ability to multitask. Key to the position is the ability to handle multiple tasks at once, offer superior organization skills and a high level of attention to detail.  In this role, you will be exposed to all aspects of the business, and will learn a lot about our industry and the start up environment. This is a great opportunity for the right candidate to learn and develop with a fast-paced growing start-up!

Mynd is based in Oakland – however we are open to considering local candidates, as well as remote candidates. Occasional travel may be required to national meetings or company off-sites.

Responsibilities

• Manage the calendar of the CEO while prioritizing, scheduling and rescheduling as needed
• Effectively schedule business travel including flights, ground transportation, overnight accommodations and meals for the CEO, Board of Directors and/or Executive Team
• Act as the external contact point, providing phone and email support, screening and follow-up on phone calls and voicemails
• Project manage both on and off-site meetings as well as team events – travel planning, site selection/prep, menus, and meeting attendee logistics
• Provide general administrative support to the Mynd executive team to include:
  • Receiving and interacting with visitors
  • Answering and managing incoming calls
  • Maintaining paper and online records
  • Monitoring and organizing Executive’s inboxes
  • Providing other daily support as needed
• Perform accounts payable processing and other basic accounting functions as needed to include:
  • Handling expense accounts and reimbursements via Concur
  • Assist with entering and processing approved payments as needed
  • Maintaining detailed files/records
• Handle confidential and sensitive information.
• Be available to support the CEO outside of normal business hours as needed.

Qualifications

• 5 + years of experience supporting executives, direct experience supporting the CEO preferred
• Excellent verbal and written communications
• Excellent organizational skills and attention to detail
• Demonstrated ability to manage complex tasks and prioritize competing demands; must be a flexible problem solver
• Ability to take a straightforward, proactive approach to supporting the CEO
• Committed to, and enthusiastic about, the mission and vision of Mynd
• Adept at multitasking in a fast paced, changing environment
• Able to work independently and take initiative with little direction
• Exhibit a high degree of maturity, honesty, trust, and integrity and cultivates these qualities in others
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); and G-Suite
• Ability to drive

Being authorized to work in the U.S. is a precondition of employment and we are unable to sponsor H1-B Visas at this time.

Any offer of employment is conditioned upon the successful completion of a background investigation.