Payroll Operations and Systems Specialist

As our Payroll Operations and Systems Specialist, you will have the opportunity to have an impact on all employees across the company.  You will own the payroll and systems administration for a fully remote and high-growth company.   You bring experience in managing payroll for a multi-state company and have superb organizational skills, project management skills, data and analytics, and a keen attention to detail.

You will be part of a fast-paced, challenging, and fun People Operations team with a collaborative company culture that is recognized as a Glassdoor Best Place to Work and a winner of Best Place to Work for Millennials.

Payroll Management

• Ensures timeliness and accuracy in processing multi-state payroll for 250+ employees through Paylocity
• Compiles and distributes a variety of payroll and employee data reports on a regular and ad-hoc basis.
• Verifies payroll data regarding employee life cycle including new hires, promotions, transfers, pay-rate changes, and terminations
• Processes all incentive payments on a monthly, quarterly, and annual basis, ensuring that all required approvals have been obtained
• Administers Paylocity ensuring data integrity and system functionality
• Maintains accurate documentation of payroll and benefits processes and procedures, trains backup resources for the role
• Responds to requests from taxing authorities, auditors, and others as needed
• Works directly with Paylocity and researches proper treatment for special payroll runs

Systems Administration

• Ensures daily administration of the HRIS (Paylocity) and systems administration of the 401k plan, benefit plans, and leave programs.
• Liaison for 401k plan audit, Workers Compensation audit, and annual 5500 filing
• Supports ongoing benefit communication and coordinates benefit-related employee events ( ex. open enrollment, health fairs, employee wellness)
• Performs reconciliations including but not limited to benefit invoices, 401k, and PTO liability to assist Accounting with reconciling variances and/or fluctuations to the general ledger

Compliance

• Performs quarterly audits of PTO balances, including confirmations from managers of payroll and timekeeping system balances for their employees
• Exercises discretion and keeps employee data secure and confidential.
• Addresses payroll and benefits-related inquiries and concerns from employees’ managers, and the People Operations Team
• Manages state and local tax setup and ensures payroll and benefit plans comply with all federal, state, and local tax laws
• Receives, researches, and responds to official State and local correspondence in a timely manner to avoid potential errors or penalties. Completes quarterly payroll, tax, and benefits audits
• Responsible for year-end adjustments and W-2 processing and balancing
• Keeps management well informed of current activities and significant issues

Requirements

• Minimum of 3 years of experience in payroll administration
• Minimum of 2 years experience with a mid-market payroll system or HRIS (Paylocity strongly preferred)
• Able to create custom reporting and analysis using Google Sheets and Excel
• Experience as administrator for an enterprise payroll system (i.e. ADP, Paylocity, Namely)
• Thorough knowledge of US state and federal payroll and tax legislation
• Preference for experience with Canadian payroll administration
• Applicable experience with high-growth entrepreneurial companies

Apply now >