Accounts Payable Supervisor

Type
Full Time
Opening date
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Archive Job Description

Responsible for managing all day-to-day activities with respect to Accounts Payable, including: timeliness and accuracy of all invoices, cost variance review, disbursement transactions, letter of credit releases, monthly closing process, vendor dispute resolution, review of daily unmatched receipts for corrective processing and/or systems actions required; preparation of all related correcting journal entries, reconciliation of all A/P system accounts, Internal Control compliance, Management reporting, A/P System administration and other AP initiatives.

GENERAL DUTIES & RESPONSIBILITIES:

  • Prepare and/or review the required A/P monthly journal entries, Reconcile Accounts Payable and related accounts to General Ledger. Prepare overall monthly balance sheet review variance comments for A/P. Prepare audit work papers and manage auditor inquiries.
  • Administer our suite of financial systems to provide timely, accurate and meaningful information to all areas of the business.
  • Develop a highly skilled and well-trained staff to ensure the efficient and effective management of all functions, with the ability to support a rapid-growth company, always striving to โ€œraise the barโ€.
  • Ensure staff has correct tools and training to perform their day-to-day tasks in the most efficient and effective manner by leveraging best practices, including; Auto-matching, Electronic data interchange, Imaging, and real-time analytics.
  • Through staff training and development of management review tools and procedures, ensure the consistent application of account coding and matching rules of all A/P transactions, ensuring compliance with all internal policies.
  • Assist in developing and implementing strengthened internal control policies and procedures (both systematic and user functional to ensure data integrity and safeguarding of assets), while minimizing manual effort to ensure compliance.
  • Assist management in various special projects.
  • Develop effective means of communication with departments regarding accounts payable matters and related operational issues with follow through to ensure resolution.

EDUCATIONAL REQUIREMENTS:

  • Bachelorโ€™s degree in Accounting, Finance or Business preferred; or equivalent combination of education and experience.

GENERAL KNOWLEDGE, SKILLS & ABILITIES:

  • Requires strong management skills.
  • Detailed knowledge of One Call Accounts Payable operations including invoice processing methodology, systems, EDI, and client database systems.
  • Ability to identify, address and resolves employee related issues.
  • Strong analytical, statistical, and problem solving skills.
  • Ability to utilize judgment in decision making process and decisions related to job tasks.
  • Ability to meet tight deadlines.
  • Proficiency in Microsoft Office (i.e., Word, PowerPoint, Visio with focus on Excel and Access).
  • Excellent skills in communicating ideas both verbally and in written form in a clear, concise and professional manner including presentations.
  • Ability to communicate effectively with all levels of management in an organized, professional manner.
  • Skill in productivity, planning, and workload management.
  • Ability to design, document, and implement process improvements.
  • Strong system management/control experience.
  • Ability to work independently, with minimal supervision; take charge of a project through completion/implementation.

Accounts Payable Supervisor

Entry Level Management role โ€“ provides direct supervision to individual contributors. Receives assignments in the form of objectives with the process to achieve goals and works under moderate supervision with limited latitude for independent judgment. Provides direction to employees according to established policies and management guidance, handles employee-related issues (i.e. annual and interim reviews and goal setting and hire, fire) Administers policies that directly affects team. Acts as advisor to team members and may become actively involved, as required, to meet schedules and resolve problems. Typically requires a minimum of 1 to 3 years in a leadership role as well as experience in Accounts Payable as individual contributor.

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