Executive Assistant

Time zone
Anywhere 🌎
Type
Contract
Opening date
Closing date
27 Oct 2021
Views
131

Imperfect Foods was founded in 2015 with a mission to reduce food waste and build a better food system for everyone. We offer imperfect (yet delicious) produce, affordable pantry items, and quality meat and dairy. We deliver them conveniently to our customers’ doorsteps and pride ourselves on offering up to a 30% discount compared to grocery store prices. Our customers can get the healthy, seasonal produce they want alongside the grocery staples they rely on, without having to compromise their budget or values. We’re proving that doing the right thing for the planet doesn’t have to cost more, and that shopping for quality ingredients can support the people and resources that it takes to grow our favorite foods.

We’re headquartered in San Francisco with operations all over the country. Check our website to see if there is an Imperfect near you!

COVID update for on-site employees:

All Imperfect Foods employees must be fully vaccinated to be on-site or at company functions. For roles that require an employee to be on-site to fulfill their job functions: job offers are contingent on providing proof of vaccination (e.g., a copy of a vaccine card or other similar official document confirming vaccination status).

About the Role:

Imperfect is looking for a Temporary Executive Assistant to support our CEO and Executive Leadership team. You’ll work directly with the key stakeholders to maximize the effectiveness of the Leadership team. This position requires a high degree of self-sufficiency and independence. This is a temporary position, with the potential to become permanent.

Responsibilities:

  • Enable absolute efficiency for the CEO and other executives, removing all possible distractions from their core strategic functions
  • Effectively and efficiently manage executives’ calendars on a day-to-day basis
  • Respond to all internal and external meeting requests for executives in a timely manner and prioritize their calendars based on business needs
  • Constantly monitor emails to ensure that nothing is missed, including requests and responses internally and externally, as well as directives from executives
  • Maintain all standing internal meetings, ensuring a conference room is always available
  • Plan and implement logistics for executive team travel, meetings, conferences, workshops, retreats, tradeshows, and other special events
  • Plan, coordinate, and manage logistics for company and customer events
  • Ad-hoc project management on an as-needed basis

Skills and Qualifications:

  • Experience in a high-growth, venture-backed company
  • Basic Excel and analytics experience
  • Flawless written and oral communication skills
  • Able to manage your workload and say “no” when too much is on your plate
  • Comfort and ease with calendaring events, planning travel, and coordinating details
  • Familiarity with Google Suite, Slack, and project management software and ability to quickly adapt to new software systems

About You:

  • You’re confident in your ability to learn and execute on anything, but you have zero ego: there is no job too big or too small if it contributes to the core mission
  • You’re comfortable interfacing and collaborating with C-Suite and VP-level executives on a daily basis
  • You’re comfortable working with ambiguity, but also have impeccable attention to detail
  • You’re highly organized with strong time management and resource management skills
  • You keep projects moving forward – whether it’s organizing a friend’s birthday party or rolling out a new product for a company
  • You’re a technology native; picking up new tools and technical skills comes quickly and naturally to you, and you’re always eager to find tech solutions to eliminate friction and manual work
  • You ask questions and dig into the details when something isn’t clear to you
  • You’re passionate about our mission to eliminate food waste and create a better food system for all

Details of the Position:

  • Temporary position, with the potential to become permanent
  • Full-time exempt position reporting to the Chief Executive Officer
  • Position based remotely
  • Salary and employee stock options commensurate with experience

Physical Requirements:

  • Sedentary work; involves sitting most of the time
  • Occasional movement around the office may be necessary
  • Regular work with computers, including keyboards, mouses, and screens
  • Standing desks and/or other ergonomic accommodation is available upon requestRegular use of mobile devices, including smartphones and tablets

Imperfect’s commitment to DEI

Imperfect Foods is steadfast in our commitment to being an actively anti-racist company.

We understand that it is necessary to take ownership and accountability for building an equitable workplace where all members of our organization can truly belong. It is our responsibility to ensure that every department at every level of our business reflects the diversity of the world we live in. We aim to achieve this through our hiring practices and by championing Diversity, Equity, and Inclusion (DEI) programming that fosters a supportive work environment where everyone can thrive and have connections across teams.

DEI programming is available for all employees and we highly encourage staff participation. It is only with everyone’s unique perspectives, experiences, and beliefs that we can help shape a culture of belonging and create an environment where all Imperfectionists are celebrated.

U.S. E-Verify Notice: Imperfect Foods participates in E-Verify in the United States. Imperfect will provide the U.S. Social Security Administration (SSA) and, if necessary, the U.S. Department of Homeland Security (DHS), with information from each new employee’s Form I-9 to confirm work authorization.

How we are protecting employees from COVID-19

At Imperfect Foods, employee health and safety is our top priority. We have implemented processes and precautions to prevent the spread of COVID-19 in our facilities. We provide gloves, masks, and hand sanitizer to all essential employees who must report to work. Before entering our warehouse, employees have their temperatures checked. In addition, we take great care to ensure frequently touched surfaces are sanitized throughout the day and all warehouses are fully sanitized weekly.

We have also implemented an Emergency Sick Leave policy providing full-time and part-time employees 2 additional weeks of paid time off and up to 26 weeks paid leave if they have a confirmed case of COVID-19.

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