Executive Assistant

Time zone
Type
Full Time
Opening date
Closing date
3 Dec 2021
Views
106

Ceridian is a global leader in Human Capital Management technology. Simply put, we allow our customers to do the most complex things well (HR, Payroll, Benefits Administration, Workforce Management and Talent Management) and do them to scale.

Makes Work Life Better™ is our brand promise, not only to our customers, but to our employees as well. Our flagship platform, Dayforce, helps leaders make smart decisions based on data, strategy and intelligence that create value and maximize productivity.

How do we make work life better? 

  • By delivering an award-winning product, conceptualized and developed by award-winning leaders, that result in award-winning customer employee experiences
  • By hiring highly innovative, diverse talent that fully embraces and embodies our core values in everything they do: Customer Focus, Equity, Shared Ambition, Agility, Transparency, Optimism
  • By using modern technology, such as voice-activation with Dayforce Assistant and access to your money as soon as you earn it with Dayforce Wallet to stay in rhythm with the evolving demands of our 4 million global users

We understand that no matter where you are, choosing a new employer is always one of life’s most stressful events. We encourage you to check us out at Ceridian.com to learn more about how we are impacting the world of work for our customers, employees and you!

Location: For this role we are open to remote work located anywhere in the United States or Canada

The Ceridian finance team is searching for an experienced, reliable and business-oriented Executive Business Assistant. The Executive Business Assistant will work directly for the Chief Finance Officer and should expect interactions with senior executives across the board. This role will be responsible for performing several administrative, operational and strategic duties.

The ideal candidate is highly self-motivated, professional, and a seasoned business assistant to senior level executives.

Key Responsibilities:

  • Strategically manage and plan the Chief Finance Officer’s day to day activities; including calendaring, meetings, appointments, and other commitments and ensure the most efficient use of time.
  • Oversee all travel arrangements and logistics which may include booking flights, car transfers and hotel accommodations.
  • Coordinate all meetings and conference calls as well as provide the required background information, which includes detailed travel itineraries, schedules, and briefing documents.
  • Proactively bring ideas and best practices forward to optimize operations and processes; encouraged to be active in team meetings.
  • Coordinate and manage special projects, team meetings or events with a keen focus on the details; including agenda management, setting targeted outcomes, and sending follow up minutes and action items as appropriate.
  • Perform advanced administrative duties to support the Chief Finance Officer including, but not limited to:
  • Regularly making critical judgements regarding the travel and activities of the Chief Finance Officerto ensure the most important focus is always addressed
  • Schedule meetings and appointments; manage travel itineraries and expense reports
  • Develop and maintain collaborative business relationships among internal and external stakeholders
  • Uphold a strict level of confidentiality

Essential Skills & Core Competencies:

Administrative:

  • Ability to work with cross-functional groups, of varying levels of seniority, within and outside the organization
  • Anticipatory management, including the ability to be proactive and anticipate the needs
  • Excellent time management, thoughtful decision-making, organizational, problem-solving skills and ability to effectively vet requests for the executive’s time
  • Proficiency with managing multiple projects and tight deadlines
  • Strong business-to-business communication and writing skills
  • Organized with keen attention to detail and ability to manage complex tasks
  • Ability to deal with ambiguity
  • Highly motivated and able to work independently
  • Ability to exercise discretion, tact and professionalism at all times
  • Ability to provide a thoughtful, calm approach

Operational:

  • Strong business acumen and understanding of business priorities
  • Manage project-based timelines and prioritize action items
  • Proven ability to be a valued and trusted business partner
  • Professional management of internal and external stakeholders
  • Proactively share ideas and best practices to improve process and resource optimization
  • Ability to operate with a sense of urgency
  • Experience in the technology or software industry an asset

Qualifications required:

  • 5+ years of experience working as an Executive Assistant supporting senior level executives, preferably in a global technology or professional services environment
  • Advanced knowledge of Microsoft Office (Word, Excel, PowerPoint, Outlook)
  • Ability to excel in a fast paced, dynamic environment

Ceridian is fueled by the diversity of our talented employees. We are an equal opportunity employer and consider and embrace ALL individuals and what makes them unique. We believe our employees should be happy and healthy, with peace of mind and a sense of fulfillment. We provide our employees with comprehensive benefits for various life circumstances and needs, great opportunities for career development, and a balanced lifestyle to achieve personal and professional success. We encourage all individuals to apply for positions that fit their passions.

We thank all applicants in advance for their interest in this position; however, only those selected for an interview will be contacted. If you are selected for an interview, you will be contacted by a Ceridian Recruiter with a @ceridian.com email directly from our organization.

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Position: Executive Assistant.


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