Administrative Coordinator

Hollaback! is a global, people-powered movement to end harassment. We work together to understand the problem, ignite public conversations, and develop innovative strategies that ensure equal access to public spaces. We leverage the very spaces where harassment happens – from online to the streets – to have each other’s backs and build a world where we can all be who we are, wherever we are.

Position

Reporting to the Director of Finance and Administration, the Administrative Coordinator will be responsible for maintaining active communication across the organization to ensure a supportive work environment for all staff members. A successful applicant will be proactive, diligent, solutions-oriented and be an effective communicator. This person should enjoy being a helpful and positive presence in the workplace. Candidates should have a passion for social justice and support on our mission of ending harassment in all its forms. We are looking for an individual with a positive attitude and a strong desire to bring their skill set to a dynamic organization that values collaboration.

Responsibilities

• Assist in recruitment efforts by coordinating with hiring managers, posting roles on Workable and scheduling interviews
• Be the primary point of contact for all new hires and assist with onboarding and offboarding procedures. Maintain digital employee records.
• Assist in organizational scheduling of team meetings, team retreats, socializing events, etc. Support employees by facilitating interdepartmental communications.
• Book travel arrangements as needed. Schedule and coordinate logistics for meetings, conferences and special events.
• Design opportunities to cultivate virtual and in-person organizational culture, assist in team retreat planning and coordination, virtual team building events, etc.
• Assist with implementation of new systems and benefits
• Assist with special projects, such as research on new organizational initiatives, process improvements, and budget development.
• Develop policies and processes to improve departmental workflow
• Respond to general inquiries via organizational emails, and other external contact or request systems. Receive and forward communications to different staff and departments.
• Assist in special projects as needed

Requirements

• Must have a Bachelor’s Degree;
• 2+ years of experience in project management, office administration or similar environment with a proven track record of implementing improvements;
• Excellent organizational, recordkeeping, interpersonal, and written and oral communication skills;
• Highly organized, detail-oriented, results-driven, and motivated by project coordination and deadlines;
• Ability to manage multiple tasks and priorities efficiently, effectively, and accurately
• Ability to work both independently and collaboratively with others;
• Excited to work in a fast-paced environment with aggressive growth plans;
• Strong technical skills across technology platforms (Google Suite, Zoom, Lastpass, Asana, Slack)
• Must have a genuine passion for ending harassment;
• Eager to take on challenges with a sense of humor.
• Problem-solving and basic troubleshooting skills
• Friendly, service-oriented personality

Benefits

The salary range is $57-60K; the final salary is to be commensurate with experience. 100% remote work with some travel required. Comprehensive benefits package provided which includes medical, dental, vision, and life insurance. We offer professional development, self-care, and home office stipends; and a 401K plan. We believe in work-life balance so we provide PTO, parental leave.

Hollaback! is an equal opportunity employer. People of color, women, LGBTQ+ people and people with disabilities are strongly encouraged to apply. Candidates will be interviewed on a rolling basis.