Assistant

Location
United States
Rate, USD
$20 / hour
Work schedule
Full Time,
Links
Show
Available for hire
Yes
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About me

I’ve had a varied road of experiences throughout my life and work experiences. Starting from working in the human healthcare field to veterinary healthcare field to corporate office work. All of which have given me experiences that have educated me and made me a more rounded human being. I’ve enjoyed spending my days with some of the most amazing, intelligent, driven, and compassionate people and most don’t realize how much they have impacted my life. I endeavor to cause such an impact on everyone that I have the pleasure of working with now and in the future. I’ve said for many years that I learn from someone everyday on how to be and how not to be. I strive to learn and be a part of something larger than myself; to make a positive impact, both professionally and personally.



Skills

Administrative AssistantAdobeBank ReconciliationCommunication skillsComputer SkillsCustomer ServiceData EntryData ProtectionDetail-orientedEmail ManagementLegalMicrosoft OfficeMulti-taskingOffice ManagementOnboardingOnline Privacy and SecurityOnline researchOrganizedPayrollPhone SupportPrivacyProblem SolvingProof ReadingQuality AssuranceQuickbooksResearch and AnalysisTeamworkTime ManagementTranscribingTyping


Education

2000 Associate in Science - Veterinary Technology at St. Petersburg College

Experience

01/2021 - present Office Manager at Appraisals, Inc. D/B/A McCormick, Seaman & Terrana

Reception, administrative, and secretarial contribution to the Real Estate Appraisers
Onboarding new referrals
Research pertaining to the subject properties
Tracking files from initial client contact, through completion and presentation of reports to clients
Quality assurance of the property appraisal reports
Manage all aspects of client’s invoices, from preparation through follow up on payment, if overdue
Maintain confidentiality of client information / documentation
Perform HR duties including, but not limited to payroll and employee benefits
Utilization of multiple software systems
Maintaining structured filing systems – electronic and physical
Analyze operations including Accounts Receivable and Payable, and manage tracking spreadsheets
Oversee office activities, including maintenance of office supplies, mail, and property maintenance

04/2022 - present Legal Assistant at Terrana Elder Law

Providing administrative support to the attorney and the paralegal
Onboarding and maintaining client’s information and billing within Clio Legal Software
Drafting letters and emails in communication with clients, as well as vendors
Facilitate upkeep of office equipment, client records, and various essential spreadsheets
Preparing, filing, and other administrative tasks related to the confidential client documents

04/2018 - 01/2021 Administrative Assistant at SMS Industrial Services, a Division of Mid-state Industrial Maintenance

Provide administrative support to the Human Resources, Purchasing, Accounts Payable, Safety/Training and Operations departments
Act as liaison between corporate office and project managers in the field
Responsible for onboarding hires and completing data entry in Oracle, Guardian, and E-Verify software applications
Maintain employee training records in electronic data systems
Reconcile invoices against purchase orders and coordinated payment
Develop numerous spreadsheets, as requested by department directors

03/2017 - 04/2018 Administrative and Operations Assistant at Five Star Stone and Cabinets, Inc

Reception and general administrative support
Scheduling all components of client projects
Accounts Receivable and Payable
Private and corporate sales
Tracking projects from initial client contact through estimate, sale, fabrication, installation, and completion
Inventory management
Assistance with payroll
Purchasing

01/2008 - 12/2016 Senior Legal Assistant at eXL Legal, PLLC F/K/A Law Offices of Douglas C. Zahm, P.A.

Integration of new referrals from multiple clients
Act as liaison between Clients, Firm and Vendors
Research for and preparation of Plaintiff’s pleadings
Authored numerous procedures within the department
Responsible for training new and existing employees on operating procedures within the department
Utilization of multiple software systems, including Case Aware, Amicus Attorney and MS Office systems
General administrative work and data entry


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