![Jennifer Jones](https://jobicy.com/react/themes/app/images/avatar.jpg) Jennifer Jones # Executive Assistant Actively looking · Member since 9 Sep 2023 [Message](https://jobicy.com/dashboard-page.md) ShareLocationUnited StatesDesired salaryfrom 28 USD/hourlyWork preferenceFull TimeExperience levelNot set * [Overview](#overview) * [Portfolio 0](#portfolio) * [Services 0](#services) ## About Professional summaryI am a strong Administrative professional who has more than 20 years’ experience, which includes more than 10 years supporting “C” level management. Over the course of my career I have worked as a Personal Assistant for over 5 years in an office and home setting as well as working remotely performing administrative duties. I have been a Human Resource professional for more than 8 years. I have 5 years’ experience working as a Legal Assistant. I am computer savvy and a quick learner. Some of my greatest strengths are that I am able to multi-task without compromising the quality of my work and have exceptional organizational skills. I am able to adapt to changing environments. I can work in a fast-paced environment, work well under pressure, and in a timely manner. My commitment to personal and professional excellence along with my exceptional written and oral communication skills makes me a prime candidate. ## Skills 18 capabilities[Account Management](https://jobicy.com/talent/account-management.md)[Accounting](https://jobicy.com/talent/accounting.md)[Adobe](https://jobicy.com/talent/adobe.md)[Appointment Setting](https://jobicy.com/talent/appointment-setting.md)[Benefits Administration](https://jobicy.com/talent/benefits-administration.md)[Billing](https://jobicy.com/talent/billing.md)[Business Administration](https://jobicy.com/talent/business-administration.md)[Communication Skills](https://jobicy.com/talent/communication-skills.md)[Compliance](https://jobicy.com/talent/compliance.md)[Computer Literacy](https://jobicy.com/talent/computer-literacy.md)[Coordination](https://jobicy.com/talent/coordination.md)[Salesforce](https://jobicy.com/talent/salesforce.md)[Time Management](https://jobicy.com/talent/time-management.md)[Training](https://jobicy.com/talent/training.md)[Typing](https://jobicy.com/talent/typing.md)[Virtual Assistance](https://jobicy.com/talent/virtual-assistance.md)[WordPress](https://jobicy.com/talent/wordpress.md)[Zoom](https://jobicy.com/talent/zoom.md) ## Experience Career history ### Executive Assistant/AP/Customer Service · Veritas Farms Inc 09/01/2023• Provide high-level support to the CEO, CFO, COO, and EVP of Sales. • Maintain multiple calendars for various Executives. • Organize meetings and all office functions, including but not limited to, birthdays, luncheons, and holiday parties. • Coordinate Board of Directors meetings and Annual Shareholders’ meeting. Assist in creating and finalizing Board of Directors and Annual Shareholders’ presentation books. Arrange quarterly Earnings calls. • Book travel for the CEO and all associates that traveled on behalf of the company both domestic and international. • Process expense reports for Executives and Staff. • Coordinate Company tradeshows, including but not limited to, travel, delivery of marketing materials, booth set-up, and ordering of new booth materials. • Maintain HR files efficiently and with the highest of confidentiality for the FL Corporate Office. Onboarding of new hires. • Support to the Inside Sales Team. Process all Inside Sales Wholesale orders via QuickBooks and process all payments via Square and/or Authorize.Net. • Enter Chain Retail Invoices into EDI Portals. • A/R and A/P functions. Work on financial projects as directed. • Provide direct support to the VP of Sales & Marketing on various projects. • Over-see all aspects of Customer Service: E-commerce Site and Wholesale Site. Respond to customer inquiries in a timely fashion and resolve issues accordingly using LiveChat, Customer Service e-mail, and Phones. Update customer orders through WordPress. Provide customers with order status and tracking of their shipments. Update Customer Service Log with all inquiries and customer interactions. • Stay knowledgeable on current and new products. ### Legal Administrative Assistant · Paychex - Advance Partners 02/2018• Performed administrative duties for legal department and full service team. • Drafted legal contracts for new clients; Drafted and processed 2848 and 8821 tax forms with IRS and Tax Guard database. • Processed new UCC filings and UCC terminations. • Provided secretarial support to all department staff members by preparing and typing correspondence and documents as requested. • Scheduled meetings, maintained calendars, coordinated meetings and travel. • Managed inventory and restocking of all office and kitchen supplies. • Negotiated vendor prices to keep company costs down. • Maintained office equipment-scheduled service when needed. • Ran weekly full service team reports for processing letters to clients. • Processed monthly expense reports via Paychex internal database. ### Executive Assistant · The Sand Trap 02/2017• Assisted Owner in day-to-day bar operations. • Processed invoices and checks; Managed register receipt counts and bank deposits. • Designed Bar and Specials-of-the-Day menus. • Assisted with ordering and inventory; Maintained and stocked all bar items. • Ensured the bar environment was safe and clean per health standards. • Orchestrated social functions, such as private parties and business meetings. • Bartender and Server. ### Operations Specialist · Accountable Healthcare Staffing 04/2015• Provided support to the VP of Operations and Director of Operations. • Controlled the Network Travel Program database for all travel and per diem nurses. • Compiled and recorded nurses’ weekly revenue utilizing Stafferlink and API databases. • Communicated daily with branches in regards to their nurses for updates, issues, or new hires coming onboard to ensure the accuracy of the Network Log database. • Worked diligently to ensure the accuracy of month-end reports on a monthly basis for all revenue earned during specific time period. • Prepared and submitted Business license and Nursing Pool license applications for the company and all branch locations within the U.S. ## Education Learning history ### Broward College 08/2022AA AA - (Business Administration & Management) This professional hasn’t added portfolio projects yet. 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