Shahliza Shariff # Executive Assistant to the C-Suite Executives Location MalaysiaDesired Salary 50 - USD/hourlyWork preference Full TimeLinks Status Actively looking Field / Industry Admin & Virtual Assistant * SharePreferences:Relocation: NoNotice Period: ImmediateSkill Assessments:This user has not passed any tests yet Languages: English - Malay - Japanese - Report [Overview](#overview) * [Portfolio](#portfolio) ## About Me I am a highly skilled Executive Assistant with over 7 years of experience supporting C-suite executives in high-pressure, fast-paced environments such as international banking, economic research, and global development organizations. I excel at managing executives’ priorities, coordinating high-stakes projects, and optimizing workflow for senior leadership. My expertise includes building strong cross-functional relationships, facilitating executive communications, and handling confidential information with the utmost discretion. I am proficient in leveraging modern productivity tools to streamline operations and drive organizational success. Throughout my career, I have provided high-level administrative and strategic support to top executives, managing complex calendars, travel arrangements, and confidential communications. I have coordinated multi-million-dollar international banking projects and contributed to significant achievements, including accelerating major construction projects and expanding telecommunications networks. I have organized senior executive-level international conferences, seminars, and policy forums, handling all logistical and stakeholder engagement requirements. My role often involves facilitating diplomatic and governmental meetings and managing policy research documentation for high-profile initiatives. I have experience coordinating research initiatives and executive communications with governmental bodies and international representatives, overseeing logistics for symposiums and academic exchanges to foster bilateral cooperation. I am adept at maintaining sensitive records and ensuring secure handling of confidential materials. In addition, I have supported large-scale international development programs, ensuring compliance and accuracy in managing substantial funding disbursements. I have streamlined administrative processes to improve operational efficiency and reduce turnaround times. My key achievements include consistently delivering operational excellence in multinational organizations, successfully managing logistics for large international conferences, improving team productivity through optimized scheduling and communication, and maintaining absolute confidentiality in handling sensitive business and diplomatic information. I am fluent in English and Malay, with beginner proficiency in Japanese, and I am committed to continuing my professional growth in executive support roles. ## Skills ### [Communication Skills](https://jobicy.com/talent/communication-skills.md)[Project Management](https://jobicy.com/talent/project-management.md)[Compliance](https://jobicy.com/talent/compliance.md)[Stakeholder Management](https://jobicy.com/talent/stakeholder-management.md)[Reporting](https://jobicy.com/talent/reporting.md)[Google Workspace](https://jobicy.com/talent/google-workspace.md)[Process Optimization](https://jobicy.com/talent/process-optimization.md)[Zoom](https://jobicy.com/talent/zoom.md)[Event Management](https://jobicy.com/talent/event-management.md)[Event Planning](https://jobicy.com/talent/event-planning.md) ## Experience Executive Assistant to the Chairman, CEO, Executive Director and General Manager @ EXIM BANK 2015/december 2020 Provided high-level administrative and strategic support to the C-suite executives, including managing complex calendars, travel arrangements, and confidential communications. Coordinated multi-million-dollar international banking projects and maintained smooth operations in collaboration with key stakeholders. Led project documentation and reporting, contributing to major achievements such as a 20% faster completion of Namibia’s largest construction project. Supported international telecommunications expansion in Papua New Guinea, achieving a 50% increase in network coverage. Executive Assistant to the Chairman, CEO and Executive Director of Economics Division @ INSTITUTE OF STRATEGIC AND INTERNATIONAL STUDIES (ISIS) 2003/december 2008 Organized high ranking global leadership senior executive-level international conferences, seminars, events and policy forums, handling all logistical and stakeholder engagement requirements. Facilitated executives’ correspondence and scheduling for diplomatic and governmental meetings. Managed policy research documentation and executives’ reporting, contributing to high-profile initiatives including the Organization for Economics and Cooperation Development (OECD) Conference with over 1,200 global participants. Executive Assistant to the Executive Director-General @ CENTER FOR JAPAN STUDIES 2009/december 2014 Coordinated research initiatives and executives’ communications with Japanese governmental bodies and ASEAN representatives. Oversaw logistics for symposiums and executive-level academic exchanges, fostering bilateral cooperation. Maintained sensitive records and documentation, ensuring secure handling of confidential materials. Executive Assistant to the Executive Director @ ISLAMIC DEVELOPMENT BANK (IsDB) 1998/december 2002 Delivered administrative support for large-scale international development programs, including renewable energy and education projects. Ensured full compliance and accuracy in managing $100M funding disbursements. Spearheaded meeting coordination and documentation for cross-border initiatives, accelerating project timelines by 20%. Executive Assistant to the Executive Director @ ARAB MALAYSIAN MERCHANT BANK 1994/december 1997 Provided executives’ support and acted as liaison between senior leadership and financial stakeholders. Oversaw preparation of financial reports and clients’ documentation, ensuring 98% accuracy. Streamlined administrative processes, reducing operational turnaround times by 30%. ## Education MARA University of Technology July/December Diploma in Secretarial Science Quintin Kynaston High School January/December High School Certificate in STEM Portfolio not available.