As an Executive Assistant at Webflow, you will serve as a strategic partner to the Chief Executive Officer (CEO) and Chief Financial Office (CFO) ensuring alignment on organizational goals and objectives. This temporary, full-time position, running from March through November is designed for someone who is not only efficient and organized but also passionate about contributing to the strategic success of our leaders and the broader executive team.
The successful candidate will be adept at managing both synchronous and asynchronous communication, maintaining comprehensive documentation, and actively contributing to team culture and engagement in a distributed environment.
We are a dynamic, forward-thinking company committed to fostering an inclusive and collaborative work environment. Operating in a remote-first setting, we prioritize flexibility, innovation, and a strong sense of community. We believe in empowering our employees to achieve their best work, no matter where they are located.
About the role:
- Location: Remote-first (United States)
- Full-time
- Temporary (March – November 2025)
- Exempt
- Reporting to the Chief Executive Officer
As an Executive Assistant you’ll …
- Calendar & Inbox Management: Strategically, and with timeliness, manage the CEO and CFO’s calendar & inbox, effectively prioritizing high-impact activities and ensuring focus is aligned with organizational goals.
- Meeting Coordination: Coordinate and facilitate leadership meetings, strategic planning sessions, and quarterly business reviews. Prepare for and attend synchronous meetings across multiple time zones, drive accountability across the organization by tracking key deliverables, follow-ups, and action items.
- Project/Event Management: Lead and support a variety of cross-functional special projects that require planning, coordination, and organization, such as team offsite event planning, Board meetings, conference logistics and implementing new programs and processes. Your efforts will directly contribute to the scalability and effectiveness of the executive team.
- Travel Arrangements: Organize travel for the CEO + CFO, including booking flights, accommodations, and ground transportation, ensuring seamless logistics and minimizing downtime. Simultaneously work closely with finance business partners to manage T&E budget associated with these offsites and events.
- Information Flow Management: Handle time-sensitive, confidential information with discretion and integrity, and manage information flow within the executive team to enhance decision-making processes.
- Stakeholder Interaction: Build and maintain relationships with internal and external stakeholders, ensuring effective communication and collaboration, which are crucial to the success of Webflow.
- Push the boundaries of what’s possible for the team — and for you. This team is always looking for ways to do better, even if they’re not yet 100% proven. If there’s an idea to make things more fun, more engaging, or more efficient, we’re really excited to try it out. We’re deeply invested in supporting your career growth, and can’t wait to learn and grow together.
In addition to the responsibilities outlined above, at Webflow we will support you in identifying where your interests and development opportunities lie and we’ll help you incorporate them into your role.
About you:
- Experience: Have 4-6 years of previous experience supporting CEO & C-level executives as an executive assistant, ideally in a remote-first or distributed company.
- Organizational Skills: Are highly organized, detail-oriented, and capable of managing multiple priorities simultaneously.
- Communication: Possess strong communication skills, written and verbal, with the ability to interact effectively with senior-level executives, as well as the rest of the organization.
- Tech Savvy: An expert using Google Workspace apps (especially Google Calendar), Slack, Zoom, Workday, Navan, and are eager to learn new tools and technologies.
- Discretion: Handle time-sensitive, confidential information with discretion and integrity.
- Adaptability: Are adaptable and can handle ambiguous situations and frequent change with ease in a fast paced environment.
Culture Ambassador: Actively contribute to maintaining a positive team culture by participating in team-building activities and promoting an engaging work environment.
- Empathy and Inclusion: Are an empathetic individual with a desire to contribute to and empower a diverse and inclusive team environment.
- Proactive: Take initiative and are always looking for ways to improve processes and contribute to the team’s success.
Our Core Behaviors:
- Obsess over customer experience. We deeply understand what we’re building and who we’re building for and serving. We define the leading edge of what’s possible in our industry and deliver the future for our customers
- Move with heartfelt urgency. We have a healthy relationship with impatience, channeling it thoughtfully to show up better and faster for our customers and for each other. Time is the most limited thing we have, and we make the most of every moment
- Say the hard thing with care. Our best work often comes from intelligent debate, critique, and even difficult conversations. We speak our minds and don’t sugarcoat things — and we do so with respect, maturity, and care
- Make your mark. We seek out new and unique ways to create meaningful impact, and we champion the same from our colleagues. We work as a team to get the job done, and we go out of our way to celebrate and reward those going above and beyond for our customers and our teammates
Benefits & wellness
- Equity ownership (RSUs) in a growing, privately-owned company
- 100% employer-paid healthcare, vision, and dental insurance coverage for full-time employees (working 30+ hours per week) and their dependents. Full-time employees may also be eligible for voluntary insurance options where applicable in the respective country of employment
- 12 weeks of paid parental leave for both birthing and non-birthing caregivers, as well as an additional 6-8 weeks of pregnancy disability leave for birthing parents to be used before child bonding leave (note: where local requirements are more generous, employees receive the greater benefit); full-time employees also have access to family planning care and reimbursement
- Flexible PTO for all locations and sabbatical program
- Access to mental wellness and professional coaching, therapy, and Employee Assistance Program
- Monthly stipends to support work and wellness
- 401k plan or pension schemes (in countries where statutorily required), and other financial wellness benefits, like CPA and financial advisor coverage
Temporary employees may be eligible for paid holiday and time off, statutory leaves of absence, and company-sponsored medical benefits depending on their Fixed Term Contract and their country/state of employment.
Remote, together
At Webflow, equality is a core tenet of our culture. We are an Equal Opportunity (EEO)/Veterans/Disabled Employer and are committed to building an inclusive global team that represents a variety of backgrounds, perspectives, beliefs, and experiences. Employment decisions are made on the basis of job-related criteria without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other classification protected by applicable law. Pursuant to the San Francisco Fair Chance Ordinance, Webflow will consider for employment qualified applicants with arrest and conviction records.
Please note:
We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Upon interview scheduling, instructions for confidential accommodation requests will be administered.
To join Webflow, you’ll need a valid right to work authorization depending on the country of employment.
If you are extended an offer, that offer may be contingent upon your successful completion of a background check, which will be conducted in accordance with applicable laws. We may obtain one or more background screening reports about you, solely for employment purposes.