Responsible for performing financial, administrative, and clerical services for multiple employer benefit trust clients, including: Gathering and processing financial data to assist Senior Accountant in completion of periodic financial statements, preparing reports of financial and statistical data and assisting/supporting the Senior Accountant in various general accounting duties such as journal entries, account reconciliations, and other month-end or periodic processes. Effectively communicate with internal sources as well as Clients, Trustees and other business partners.
Job Functions, Essential Duties and Responsibilities:
Accounts Payable- Accurately code invoices for correct G/L posting, as needed
- Enter invoices in Peachtree and Business Works for payment
- Manage the various payments via check or wire transfer, including attaining trustee signature and mailing to appropriate vendors
- Communicate effectively with Clients and Vendors regarding accounts payable
- Maintain vendor account information
- Research and resolve vendor issues
- Prepare and issue annual 1099s, W2s, and W3s as needed
- Payroll Processing for Trust Client Employees, as required
- General Ledger/Month-End Process for Multiple Trust Clients
- Research and resolve discrepancies in financial data related to A/P
- Verify and post bank transfer activity as required
- Accumulate data and post journal entries (recurring and as directed by Senior Accountant)
- Calculate broker commissions as needed, print checks and prepare accompanying letters
- Prepare required monthly financial reports for trustees, as requested
- Maintain financial files and documents according to established guidelines
- Ensure thorough and complete audit trail for all journal entries and adjustments
- Assist in producing requested documentation for annual trust audits
- Assist Sr Accountant in answering auditor questions regarding internal controls, etc.
- Maintain audit file of backup documentation
- Post Cash Receipts for Trusts, as required
- Prepare bi-weekly journal entries for Payroll
- Prepare and post journal entires of all monthly expenses per bank statements, as required
- Prepare retirement, dental and medical benefits worksheets for AP
- Prepare quarterly and Year end EDD and IRS payroll Reports
- Ensure proper maintenance and online storage of financial data
- Monitor Cash position of various trust operating accounts
- Responsible for protecting, securing, and proper handling of all confidential data held by Ascensus to ensure against unauthorized access, improper transmission, and/or unapproved disclosure of information that could result in harm to Ascensus or our clients.
- Our I-Client service philosophy and our Core Values of People Matter, Quality First and Integrity Always® should be visible in your actions on a day to day basis showing your support of our organizational culture.
- Assist with other tasks and projects as assigned
Experience, Skills, Knowledge Requirements:
- Minimum of three years accounting experience, Trust administration or related environment is a plus
- Critical thinking, analysis, detail orientation and customer service preferred
- Four year accounting degree preferred
- Knowledge of Generally Accepted Accounting Principles
- Strong knowledge of math and accounting functions required to reconcile accounts and prepare monthly financials
- Knowledge of multiple employer benefit trust tax reporting and audit requirements including deadlines and related penalties is a big plus
- Knowledge of methods for goal setting
- Organizational skills and ability to set priorities consistent with service standards
- Excellent attention to detail and ability to review and ensure quality of team member work
- Self-starter with ability to take initiative, effectively evaluate situations and implement solutions
- Ability to multi-task, meet deadlines and work closely with others in a team setting
- Ability to effectively communicate, both in writing and orally, with a wide range of contacts in a professional manner
- Ability to maintain a positive attitude when addressing client questions and problems
- Accounting and Math Skills: required for reconciling bank accounts and preparing cash basis and accrual basis financials in accordance with GAAP
- Software Skills: MS Office 2007 (Excel, Word, Outlook) with intermediate to advanced Excel skills, Peachtree and Business Works
- Accounting system conversion skills a big plus
- Ability to document and maintain operations and accounting procedures
- Promote a positive and professional working environment