Join a leading advisory firm as an Executive Assistant, supporting senior partners with calendar management, travel coordination, and stakeholder communication. This role requires exceptional organizational skills, discretion, and proficiency in Microsoft Teams and SharePoint. Be part of a collaborative team that values professionalism and efficiency.
Position Outline
The Executive Assistant will serve as the primary point of contact for partners, providing comprehensive administrative support to ensure efficiency and effectiveness. Key responsibilities include:
Calendar & Scheduling
- Coordinate and manage partners’ calendars, ensuring optimal time utilization and alignment with business priorities.
- Proactively anticipate scheduling conflicts and implement appropriate solutions.
Travel Management
- Arrange and manage travel logistics, including booking flights, accommodations, transportation, and preparing detailed itineraries.
- Monitor travel-related arrangements to ensure smooth transitions.
Communication & Correspondence
- Organize and prioritize partners’ email inboxes, filtering and responding to messages as appropriate.
- Highlight and address critical communications promptly.
- Act as a communication bridge between partners and internal/external stakeholders.
- Draft and edit correspondence, presentations, and reports on behalf of partners.
Technology & Collaboration
- Utilize Microsoft Teams to coordinate virtual meetings, manage documents, and facilitate communication within the firm.
- Maintain a high level of proficiency in Microsoft Teams and SharePoint features.
Requirements
- Minimum of 2+ years of experience as an Executive Assistant or in a similar role, preferably within a professional services or advisory firm.
- Exceptional organizational and multitasking abilities with strong attention to detail.
- Proven ability to manage complex schedules and travel arrangements efficiently.
- Strong written and verbal communication skills; professional interaction with stakeholders.Proficiency in Microsoft Teams and SharePoint for scheduling, document collaboration, and virtual meetings.
- High level of discretion and confidentiality when handling sensitive information.
- Ability to adapt to a fast-paced environment, prioritize tasks, and manage unexpected changes calmly.
Benefits
- Work from Home
- Monday to Friday 7:00 AM – 4:00 PM PHT (adjustments will be made for AU daylight saving time)
- HMO with 1 free dependent and other medical reimbursements
- 20 annual leaves + 1 birthday leave
- Work from Home allowances.
- Government-mandated benefits
- Opportunities to work with leading companies in Australia and beyond
- Training programmes for career development
- Engaging company outings, team activities and wellness sessions
- Supportive, inclusive culture
- Dedicated managers focused on your growth and success