POSITION SUMMARY
The Recruiting Coordinator (RC) supports centralized onboarding execution from offer acceptance through hire and start date. This role ensures candidates complete all pre-employment requirements and onboarding milestones efficiently, accurately, and in compliance with organizational and client standards.
RC team members operate within a shared-service model supporting multiple programs through standardized workflows.
RESPONSIBILITIES
- Initiate onboarding activities following recruiter handoff.
- Coordinate background investigations and drug/medical screenings.
- Submit and track security clearance requests.
- Schedule required training and onboarding activities.
- Maintain onboarding status tracking in designated systems.
- Serve as primary candidate contact post-offer acceptance.
- Provide clear guidance on onboarding requirements and timelines to candidates, recruiters and hiring managers.
- Monitor candidate progress and proactively resolve delays.
- Ensure completion of required documentation.
- Maintain accurate onboarding records.
- Support audit readiness through proper documentation tracking.
- Partner with recruiters to ensure clean onboarding handoff.
- Communicate onboarding risks or delays to RC Lead.
- Assist with gathering and reporting of metrics during the onboarding process. May be asked to create presentations, memos or reports.
- May conduct occasional recruiting duties such as posting jobs, sourcing candidates, or scheduling interviews.
- Assist with ad hoc projects and HR Recruiting communications portal by reviewing and resolving ticketing requests.
- Work is typically based in a busy office environment and subject to frequent interruptions. Business work hours are Monday-Friday standard core hours, however some extended or weekend hours may be required.
- Other duties as assigned.
QUALIFICATIONS
- 1+ years’ experience in recruiting coordination, onboarding operations, administrative assistance or HR operations.
- At least 1 year of experience providing administrative or program support in a professional office environment.
- 1 year of experience maintaining accurate records, trackers, or databases, including data entry, updates, and reporting.
- Experience supporting multiple tasks or requests simultaneously while meeting deadlines.
- Able to work independently and collaboratively within a team.
- Eager to research, learn independently, and master new systems.
- Strong written and verbal communication skills sufficient to interact with internal teams and provide clear instructions or status updates.
- Ability to follow defined workflows and standard operating procedures with a high level of accuracy.
- Ability to handle sensitive or confidential information in accordance with company and program requirements.
- Strong attention to detail.
- Ability to manage high-volume workflows.
- Excellent organizational and communication skills.
- High school diploma or equivalent.
- Proficient in Microsoft Office products. Required skills include:
- Excel (e.g., filters, formulas, create pivot tables, conduct vLookup, conduct basic data analysis)
- Word (document formatting)
- PowerPoint (updating or creating presentations using templates)
- Outlook (sending/receiving email and calendar invites, mail merge, inbox management)
- May lift and carry items up to 25 lbs.
- Intermittent standing, walking, sitting, squatting, stretching, and bending throughout the workday