Quartzy is seeking an Accounting Manager to join our growing Accounting and Finance team to help support the function to maximize efforts and efficiency.
Quartzy is a 100% distributed team so this role can be done anywhere in the US.
About You
You are someone who is motivated by helping other people solve problems. You’re a great people leader and willing to get in the weeds to help out as needed! You thrive in a busy environment and believe that keeping things organized is an essential part of getting anything done. If you catch a mistake in your work or someone else’s, you’re driven to find out not only why it happened, but how you can prevent it from happening again. Above all else, you are extremely detail oriented. Double and triple checking to ensure you’ve addressed every possible scenario is a part of your workflow, and you pride yourself on never leaving a question unanswered or a follow-up forgotten.
Why Quartzy
Quartzy is the world’s #1 lab management platform. Every day, hundreds of thousands of scientists from all over the world improve the efficiency of their research by using Quartzy. Our software combines lab resource management and eCommerce, producing unique value in this large market, returning time to researchers who can focus on their next discoveries. Our customers range from wine makers, to food/ag companies, to companies working on COVID testing and therapies. We are humbled every day to serve them.
What You’ll Do
- Manage all day-to-day operations of accounts receivable and payable
- Oversee the accounts receivable cycle including invoicing, credit memos, and collections, ensuring compliance with company policies and procedures
- Work closely with cross-functional teams to provision SaaS billing
- Evaluate and manage credit limits for both existing and new customers and identify credit risk
- Work with the AR team on credit/order holds and identify bad debt accounts for reserve requirements
- Oversee the accounts payable cycle including expense reports, invoice verification, coding, data entry ensuring compliance with company policies and procedures
- Develop and maintain strong relationships with vendors and internal teams to resolve price and payment discrepancies
- Process 1099 filings at year-end
- Proactively maintain all customer and vendor accounts with proper documentation
- Serve as primary owner, subject matter expert, and a liaison for AR/AP
- Assist with month-end close including account reconciliation, analysis, and reporting
- Work with Engineering and other departments to ensure accurate syncing to NetSuite
- Manage, mentor, and motivate the AR/AP team to perform their duties accurately and efficiently and aiding their development and growth
- Develop, maintain, and streamline all AR/AP related standard operating procedures
- Be a backup for AR/AP as needed
- Help with quarterly and yearly audits
- Conduct performance evaluations and provide feedback to team members for continuous improvement
- Other duties as assigned
What We’re Looking For
- Bachelor’s degree in Accounting or Finance required
- 5-8 years of experience in managing accounts receivable and payable
- Excellent analytical and problem-solving skills
- Strong attention to detail and accuracy
- Exceptional organizational and time management abilities
- Ability to work independently and as part of the team
- Familiarity with NetSuite, Stripe, Zendesk, Excel and other various programs/systems/software is a plus
What We Offer
- Great Culture – Participate in our fun events like speaker series, virtual happy hours & company/department off-sites
- Remote Team – We’re 100% distributed so you can live anywhere in the US
- Transparency – Weekly all company stand ups, monthly town halls, quarterly state of the start ups and anytime access to co-founders
- Generous Time Off – Take the time you need, when you need it
- Internet Stipend – Quartzy provides a monthly stipend for your internet service
- Great Gear – We’ll set you up for success with the latest tech and help you outfit your home office
$95,000 – $115,000 a year
Quartzy takes a market-based approach to pay, and pay may vary depending on your location. The pay scale salary/On-Target Earnings (OTE) range for this position represents the low, middle, and high end of the salary or OTE (sales roles) range for this position based on all US locations. To determine starting pay we carefully consider a variety of factors, including primary work location and an evaluation of a candidate’s skills, experience, market demands, and internal parity. Salary/OTE is just one component of our total rewards package. The pay scale or OTE ranges may be modified in the future.
All regular full-time employees are also eligible for excellent Medical, Dental and Vision coverage with generous premium contributions for both employees and their families, the option of a Health Savings Account with Employer Match, Company paid disability and life insurance with opportunity to add additional coverage for you and your family.
Quartzy provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. As part of this policy and legal compliance, Quartzy will make reasonable accommodations for the known physical or mental limitations of an otherwise qualified individual with a disability who is an applicant or an employee unless undue hardship would result. Quartzy will also accommodate a religious belief or practice (including religious dress and grooming practices, such as religious clothing or hairstyles) if the accommodation is reasonable and will not impose an undue hardship.