NewWave is a people first corporation who has been widely recognized for putting our social responsibility at the very heart of everything we do. For employees the NewWave experience is one of enrichment, challenge, and growth. NewWave employees will have access to health & wellness benefits, educational support, and the flexibility to design the Work-Life balance that suits their lifestyle. Our culture is centered on recognizing our people come first, embracing a growth mindset, striving for excellence, and driving the greater good.
The Senior Proposal Manager is responsible for leading, planning, scheduling, and overseeing the timely development and delivery of high-quality responses to federal and state business opportunities, from pre-RFP capture to post-submission activities, in a fast-paced environment. In addition to strong skills in proposal management, the candidate must be proficient in writing grammatically correct and compelling proposal content based on highly technical input (oral or written) from subject matter experts. The candidate must be detail-oriented, articulate, and have strong interpersonal and organizational skills. The ideal candidate is a thought leader, able to see the big picture without overlooking the details, fosters a positive and responsive team environment, and can quickly adjust to dynamic proposal development schedules and requirements. The candidate is also responsible for managing the proposal development team as it grows to meet the needs of the organization.
Responsibilities
- Manage the successful development of compliant, competitive, and compelling proposals through effective collaboration across teams that include internal staff, corporate partners, consultants, and supporting vendors.
- Apply experience and best practices in proposal team management to ensure the timely delivery of proposal submissions that are fully compliant with solicitation instructions.
- Support development and delivery of training materials for Business Development and other staff to continuously improve our corporate proposal operations.
- Lead and analyze RFI, RFQ, RFPs and other bid documents for requirements.
- Develop the proposal schedule, outline, compliance matrix, and Proposal Development Plan.
- Establish and maintain the SharePoint collaboration site for each proposal.
- Facilitate collaborative solution development sessions and graphics workshops to develop key proposal themes and messages.
- Work with the Capture Manager, senior leadership, and the proposal team to determine author assignments and integrate win strategy, themes, and discriminators into proposals.
- Provide insight, leadership, and work guidance to authors on all proposal content. Work collaboratively with team members, as needed, to ensure effective responses to ensure the highest probability of success.
- Take ownership of the quality of the proposal for color reviews and final delivery by performing rigorous, detailed quality assurance checks on draft and final documents.
- Prepare and lead efficient Proposal Kickoff meetings and daily status calls, ensuring activities adhere to the Proposal Development Plan.
- Conduct activities required to successfully perform color reviews and debrief to authors.
- Manage the development of oral presentations, discussions, and proposal revisions.
- Ensure high-quality content and appearance of final proposal deliverables.
- Conduct and document proposal lessons learned and implement actions to improve process efficiency.
- Coordinate and support the production, reproduction, binding, and packaging in finalizing the proposal submission and response processes.
Qualifications
Minimum Qualifications:
- A proven track record of managing and winning proposals within the federal market ranging from $10M to $100M-plus.
- Bachelor’s degree in technical, business or communications field, or equivalent professional experience.
- Understanding of managing and writing proposals using the Shipley processes and standards.
- Minimum 6 years proven successful experience managing proposal teams and leading them efficiently in a dynamic, fast-paced environment on moderate- to high-complexity federal, state, and or commercial opportunities.
- Ability to use standard English writing styles to write compelling proposal sections; this includes information research and analysis from multiple sources (subject matter experts, previous proposals) into a cohesive, easy-to-read, and persuasive final product.
- High proficiency in the MS Office Suite (Outlook, Word, Excel, PowerPoint, Project), Adobe Acrobat, and SharePoint.
Additional Qualifications:
- Ability to work on multiple concurrent projects.
- Ability to adapt to various people and working styles under tight deadlines.
- Ability to work beyond regular schedule hours.
- Possess excellent leadership, communication, prioritization, and organizational skills.
- Editing skills; excellent knowledge of grammar and punctuation.
- Experience interviewing subject matter experts to support the proposal writing process.
- Experience leading proposal efforts in the Centers for Medicare and Medicaid Services (CMS) or Health and Human Services (HHS) markets
- Shipley training in proposal management and capture
OUR CLIENTS AND TEAMMATES REQUIRE
- Candidates will be subject to a background check.
- Excellent interpersonal, verbal and written communication skills
- Facts, data, deadline, and closure oriented.
- Must be able to thrive in a fast-paced, rapidly evolving environment with varying priorities, based on a team building culture.
- Must be naturally positive, optimistic, and able to maintain a good constructive, positive attitude even in challenging situations.
NewWave is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity/Affirmative Action Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. NewWave is a proud Veteran friendly employer.