Personal Assistant is and administrative professional specialized in providing personalized secretarial and administrative support in a well-organized and timely manner.
Personal Assistant job description: Intro
Personal Assistant job description should start with an interesting, eye-catching introduction.
Here is an idea of what this introduction to Personal Assistant job description may look like:
Are you an aspiring Personal Assistant looking for a new challenge and an opportunity to showcase your skills and advance your career?
If you are creative, highly-motivated problem-solver and miracle worker with excellent organization and time management skills able to thrive in a fast paced environment, we have the perfect job for you!
We are looking for a responsible Personal Assistant to ensure the smooth running of our team and delivery of a quality service to the benefit of our customers.
Personal Assistant job description: Job duties and responsibilities
Personal Assistant job description should contain the following duties and responsibilities:
- Act as the point of contact between the manager and internal/external clients
- Screen and direct phone calls and distribute correspondence
- Extensively manage e-mails including checking incoming/outgoing emails and following up as necessary
- Respond accurately to internal and external information requests
- Schedule and coordinate appointments and meetings
- Organize travel arrangements, booking flights, accommodation, trains and taxis
- Take dictation and minutes
- Create and reformat effective presentations and documentation
- Source office supplies
- Prepare reports and documentation for meetings and appointments
- Devise and maintain office filing system
- Assist with other ad-hoc administrative and project requirements as needed
Personal Assistant job description: Job requirements and qualifications
Personal Assistant job description should contain the following requirements and qualifications:
- Previous working experience as a Personal Assistant for (x) year(s)
- In-depth knowledge of office management systems and procedures
- Outstanding organizational and time management skills
- Ability to multitask and prioritize daily workload
- Excellent communications and interpersonal skills
- Discretion and confidentiality
- Proactive problem solver
- Flexibility and adaptability