Our culture is a team-first mentality built on the Core Values of Customer Love, Growth, Ownership, Authenticity, and One Team which is shared by every single employee. For us at GRIN, this means we prioritize our customers when making decisions; grow as individuals personally and professionally which drives business growth; celebrate our wins, own our failures, learn from our mistakes, and expect everyone to do the right thing; bring our whole selves to work each day; and know that we can accomplish more when we work together with humility.
At GRIN, we don’t just accept differences — we celebrate it, we support it, and we thrive on it for the benefit of our employees, our product and our community. We champion and encourage those who bring different perspectives, ideas, and creativity to join our team dedicated to bringing people together across the globe. GRIN is proud to be an equal opportunity workplace where we welcome all people regardless of sex, gender identity, race, ethnicity, disability, or other lived experience. GRIN was founded in Sacramento, CA and is committed to 100% remote work. Our Core Business Hours are 9am-3pm PST, so we expect all of our employees to work at least during those hours and are flexible on the rest of your hours.
As our Payroll Operations and Systems Specialist, you will have the opportunity to have an impact on all employees across the company. You will own the payroll and systems administration for a fully remote and high-growth company. You bring experience in managing payroll for a multi-state company and have superb organizational skills, project management skills, data and analytics, and a keen attention to detail.
You will be part of a fast-paced, challenging, and fun People Operations team with a collaborative company culture that is recognized as a Glassdoor Best Place to Work and a winner of Best Place to Work for Millennials.
Payroll Management
- Ensures timeliness and accuracy in processing multi-state payroll for 250+ employees through Paylocity
- Compiles and distributes a variety of payroll and employee data reports on a regular and ad-hoc basis.
- Verifies payroll data regarding employee life cycle including new hires, promotions, transfers, pay-rate changes, and terminations
- Processes all incentive payments on a monthly, quarterly, and annual basis, ensuring that all required approvals have been obtained
- Administers Paylocity ensuring data integrity and system functionality
- Maintains accurate documentation of payroll and benefits processes and procedures, trains backup resources for the role
- Responds to requests from taxing authorities, auditors, and others as needed
- Works directly with Paylocity and researches proper treatment for special payroll runs
Systems Administration
- Ensures daily administration of the HRIS (Paylocity) and systems administration of the 401k plan, benefit plans, and leave programs.
- Liaison for 401k plan audit, Workers Compensation audit, and annual 5500 filing
- Supports ongoing benefit communication and coordinates benefit-related employee events ( ex. open enrollment, health fairs, employee wellness)
- Performs reconciliations including but not limited to benefit invoices, 401k, and PTO liability to assist Accounting with reconciling variances and/or fluctuations to the general ledger
Compliance
- Performs quarterly audits of PTO balances, including confirmations from managers of payroll and timekeeping system balances for their employees
- Exercises discretion and keeps employee data secure and confidential.
- Addresses payroll and benefits-related inquiries and concerns from employees’ managers, and the People Operations Team
- Manages state and local tax setup and ensures payroll and benefit plans comply with all federal, state, and local tax laws
- Receives, researches, and responds to official State and local correspondence in a timely manner to avoid potential errors or penalties. Completes quarterly payroll, tax, and benefits audits
- Responsible for year-end adjustments and W-2 processing and balancing
- Keeps management well informed of current activities and significant issues
Requirements
- Minimum of 3 years of experience in payroll administration
- Minimum of 2 years experience with a mid-market payroll system or HRIS (Paylocity strongly preferred)
- Able to create custom reporting and analysis using Google Sheets and Excel
- Experience as administrator for an enterprise payroll system (i.e. ADP, Paylocity, Namely)
- Thorough knowledge of US state and federal payroll and tax legislation
- Preference for experience with Canadian payroll administration
- Applicable experience with high-growth entrepreneurial companies
We recognize the imposter syndrome might show its head as you read through this job description and although you might not check every box, we don’t want to miss out on the possibility of speaking with a perfectly imperfect candidate. So if you think you have what it takes – apply today and let’s discuss!