Office Coordinator is an administrative professional responsible for managing the flow of the office creating processes and systems to enhance company operations.
Office Coordinator job description
Are you a hardworking Office Coordinator looking for an opportunity to advance your career?
If you are extremely organized worker-bee able to thrive in a fast-paced environment, we have the perfect job for you!
We are looking for a reliable Office Coordinator who is willing to help our office operate effectively every day so employees can perform to their highest ability. If you want to join a company and make a direct impact on the overall health and happiness of its employees, we’d love to hear from you!
Office Coordinator duties and responsibilities
- Follow office workflow procedures to ensure maximum efficiency
- Maintain files and records with effective filing systems
- Schedule agendas/travel arrangements/appointments etc. for the upper management
- Manage phone calls and correspondence (e-mail, letters, packages etc.)
- Monitor office expenditures and handle all office contracts (rent, service etc.)
- Perform basic bookkeeping activities and update the accounting system
- Welcome visitors and internal employees with a cheerful disposition
- Deal with customer complaints or issues
- Maintain office equipment (aka ensure copiers are operational and fully stocked with toner, paper, etc.)
- Monitor office supplies inventory and place orders
- Support meeting and conferencing needs
- Maintain a clean and organized office environment
- Assist in vendor relationship management
Office Coordinator requirements and qualifications
- Previous working experience as an Office Coordinator
- BSc/Ba in business administration or similar relevant field
- Applicable knowledge of basic bookkeeping principles and office management systems and procedures
- Hands on experience with “back-office” and accounting software
- Outstanding communication and interpersonal skills
- Excellent organizational and time management skills
- Multi-tasking aptitude
- Proactive problem solver