Executive Assistant / Virtual Assistant

Coordinate calendars and schedules for two dance professionals, including private lessons, events, workouts, travel, multiple locations, and time zones. Manage executive inboxes by prioritizing messages, drafting responses, and following up on pending conversations.

Coordinate private lesson bookings from inquiry through payment, maintain booking records, and collect student information. Prepare invoices, rate sheets, schedules, and travel details; organize tasks in Motion; and support social media planning, Shopify updates, and product and competitor research.

Researched and organized prospect information for corporate wellness outreach, identifying relevant contacts and maintaining accurate lead details for follow-up.

Prepared outreach and follow-up messages for prospective business contacts. Maintained organized prospect and follow-up tracking records to support appointment-setting activities and prevent leads from being overlooked.

Assisted clients with insurance inquiries by explaining available options, gathering required information, and supporting application and follow-up processes.

Managed confidential client information and organized documentation throughout the client and application process. Completed agency training and licensing requirements while handling client communications and administrative paperwork.

Supported daily administrative operations by preparing documents, organizing records, and responding to routine office requests.

Maintained physical and digital paperwork to keep administrative records organized, accessible, and available for staff.

Bachelor of Arts in English Language Studies.