Executive Assistant

Support strategic initiatives, business development, and commercial real estate deals at a global firm.
Manage meetings, documents, and communication for smooth internal and external collaborations. Track progress and foresee challenges.
Research markets, perform financial analysis, and summarize insights into actionable reports and presentations.
Efficiently handle calendars and travel for leaders, optimizing for meetings and engagements worldwide.
Liaise between leadership and stakeholders, maintaining discretion and clear, effective channels.

Facilitated a broad range of complex administrative tasks for 3 C Suite executives, including strategic calendar management, domestic/international travel planning, expense management, research, and preparing correspondence in order to free up and optimize leaders’ time.
Organized and managed the planning of client meetings, all-hands meetings, off-sites, and dynamic, morale-boosting, employee engagement efforts such as team celebrations, ERG events, and community involvement/volunteer events.
Co-founded and co-led Employee Resource Group, drafted vision statement, pillars of allyship. Demonstrated leadership and commitment to improving workplace culture and inclusion.
Built out ERG Resources Google Page (children and adult books, lectures, TV shows, mental health, resources for allies, etc.)
Secured subject matter expert and facilitated panel discussion re: Code Switching & Identity Shifting in the Workplace.

Streamlined scheduling and travel arrangements for a C-level executive and their direct reports, effectively handling complex itineraries across multiple time zones and maintaining accurate expense reports.
Orchestrated a successful office opening by liaising with vendors to secure timely furniture, utilities, and equipment procurement, ensuring a seamless transition for employees.
Excelled as a facilities liaison, adeptly managing vendor relationships, supply orders, and fostering a warm and inviting atmosphere for staff and visitors.
Proficient in planning and executing diverse events, including all-hands meetings, team-building activities, and Employee Resource Group leadership.
Successfully collaborated with other ERG leaders to highlight intersectionality.

Expertly managed complex calendars for 3 SVPs, skillfully juggling a high volume of scheduling across multiple time zones, domestic/ international travel and reconciled expenses using Concur.
Coordinated a wide range of meetings, conferences, and internal/external events. Conducted research, prepared presentations and produced polished written emails, reports, memos and intranet articles consistently meeting high standards of accuracy and clarity.
Supported recruitment by screening, interviewing, and onboarding new assistants, and providing ongoing mentorship for their success.
Enthusiastic member of the Community Involvement Council and leadership for Employee Resource Group, making meaningful contributions to both charitable and DEI initiatives.