Executive Assistant

(supporting Cybersecurity and Infrastructure Security Agency’s Sector Management Branch), Salary: $85,000-40hrs/week (DHS Suitability Issued May 2022 – Secret Clearance pending)
• Assist in development of briefings for internal and external audiences, ensuring that all information is appropriate and in compliance with the current guidelines and policies and performing quality control to include editing documents for grammar, format, and content, graphic support, and development of infographics.
• Track and monitor day-to-day official communications including task traffic, deadlines, and questions associated with Sector Management Branch operations.
• Assist in drafting material for outreach and communication products related to the critical infrastructure sectors under the responsibility of the Sector Management Branch.
• Support may include researching key stakeholders, trade associations or government partners; assessing key issues relevant to participating government and industry stakeholders; and developing presentations and marketing products.
• Maintain the calendars of the Associate Director and the Deputy Associate Director of the Sector Management Branch.
• Coordinate travel arrangements and resolve voucher reimbursements for the Associate Director of the Sector Management Branch.

(supporting Immigration and Customs Enforcement’s Law Enforcement Information Sharing Initiative), Salary: $80,000-40hrs/week (DHS Public Trust Issued July 2021)
• Provide all levels of Program Management support to include developing agendas, documenting minutes, generating project documentation, tracking tasks to maintain schedule and scope, maintaining stakeholder communication and engagement, and drafting executive correspondence.
• Handle high volumes of data, conduct data entry and analysis, and assist in building reports and disseminating findings in support of Law Enforcement Information Sharing Initiative programs and projects.
• Work on high-visibility or mission critical aspects of a given program collaboratively, as required. Conduct research, prepare statistical reports, handle information requests, and perform clerical functions such as preparing correspondence, arranging conference calls, and scheduling meetings.
• Support the development and use of enterprise tools and assist the client in international travel preparation. Identify, create, or modify business processes and procedures that enhance the performance of the agency.

(supporting the National Institute of Neurological Disorders and Stroke at the National Institutes of Health), Salary: $75,000-40hrs/week (Public Trust Issued May 2020)
• Provide administrative support to four lab groups within NINDS to include calendar management, order processing, personnel actions, etc.
• Assemble personnel packages for foreign and domestic incoming, separating, and converting staff in the Translational Neuroradiology Section, Neuroimmunology Clinic, Viral Immunology Section, and qMRI labs via the PAMS system. Complete onboarding for all incoming personnel and conversions of temporary employees to full time federal government employees. Implement and maintain records of all required NIH training for all assigned staff.
• Fulfill order requests for supplies needed for research and project completion via the POTS system.
• Register staff for NIH courses/workshops, non-federal government conferences and meetings, software management courses, etc. upon request.
• Produce and/or update various reports used to account for all staff in the lab sections and actions required for their appointments.
• Complete travel authorizations and vouchers for staff for domestic and foreign conferences and meetings.
• Submit Official Duty Activity/Sponsored Travel forms on behalf of staff that are collaborating with outside organizations.
• Complete all other administrative tasks as requested

(supporting the U.S. Commodity Futures Trading Commission), Salary: $64,000-40hrs/week (Public Trust with NACI Issued: August 2019)
• Provided executive administrative support to a Senate appointed Commissioner of the CFTC and staff, including calendar management, screening incoming calls, and responding to meeting/speaking engagement requests.
• Prepare international and domestic travel itineraries via E2 Solutions for the Commissioner and staff when needed. Process vouchers for traveler and/or government travel card reimbursement for transactions during local, domestic, and international travel.
• Create physical and electronic files to assist the Commissioner with accessibility to sensitive documentation and litigation cases for review and voting. Facilitate the circulation of seriatims to the Senior Counsel for their review prior to the Commissioner’s approval or declination of the matter.
• Submit requests to other departments for items and services needed for the Commissioner and staff such as the issuance of loaner equipment, office furniture/light fixture repairs, etc. Prepare and validate time sheets via WebTA for the Commissioner and staff.
• Complete additional tasks upon request.

(supporting the Transportation Security Administration), Salary: $51,000-40hrs/week (Public Trust Issued: August 2018)
• Develop effective corporate communication strategies while managing internal communications including memos, newsletters, announcements, etc. Proofread, edit, and route various forms of written and electronic correspondence for Director and Administrator/Deputy Assistant Administrator approval.
• Draft content for mass distribution throughout the Requirements and Capabilities Analysis division. Effectively interact with other Communications Specialists to organize initiatives and assist in communication of strategies or messages from senior leadership.
• Properly categorize and file sensitive federal government documents by following the processes and procedures established by the Department of Homeland Security.
• Provide executive assistance to the Director of Innovation Task Force and back up assistance to the Division Executive Assistant.
• Conduct Communications Team performance reviews as the Contract Site Lead. Provide training and mentorship to other Communications Specialists within the Requirements and Capabilities Analysis division. Provided supervision of tasks completed by contractor and sub-contractor staff.