Project Manager

Managed the AES –U.S. Department of Commerce (DOC) Staff Support Program in the performance of over 40+ professional service task orders, valued at over $35M, with over 170 full-time professional staff dispersed across the United States. Manages cost and quality control, administrative requirements, financial and status reporting, and overall contract compliance.
● Leverages PMO tools to track costs and burn rates to identify variance and develop solutions for clients to maintain desired levels of operational coverage.
● Interfaces daily with a variety of stakeholders to include Contracting Officers (COs), Contracting Officer
● Directly collaborated with Contract Representatives (CORs), Government Task Managers (GTMs)/Technical Points of Contact (TPOCs), and contract staff to drive project assignments from initiation through completion, maintaining alignment with stakeholder requirements and project milestones.
● Conducted on-site visits to client sites and recurring meetings to facilitate effective communication among customers, project resources, and vendors, ensuring transparency on project status and issues, ensuring customer satisfaction, and facilitating onboarding/security processing.
● Completes and submits reports to Federal clients and corporate headquarters as required by deliverable schedules and other requirements.
● Attends and participates in a variety of meetings including Task Order kickoff meetings, contract status updates, program updates, in-process reviews, etc.
● Works with clients to fulfill new requirements on existing Task Orders; confirms required skills and qualifications to identify relevant labor categories and cost estimates, accounting for over 20% of newly awarded positions.
● Validates monthly invoices for each Task Order and submits a cumulative monthly financial tracker to the IDIQ-level CO.
● Continuously seeks opportunities for process improvements at the contract level and supports the corporate quality control plan (QCP)
● Communicates regularly with the recruiting department to coordinate recruiting strategies to fill open positions, with best-qualified candidates.
● Conducts interviews with prospective employees, sets expectations of role and environment, and meets regularly with employees to gauge needs. Monitors and controls program and task order performance; identifies risks to cost, quality, and scope and implements mitigation plans.

Worked closely with Program Director and project team to manage the schedule, tasks, documentation, and reporting required for a project to develop a new registry system meant to collect data and make it available to researchers and industry through aggregated data sets and data visualizations.
● Guided the team and organization on how to use Agile/Scrum practices and values.
● Guided the team on how to realize the maximum benefits of self-organization.
● Supported and educated the Product Owner, especially concerning grooming and maintaining the product backlog to facilitate sprint planning preparedness (definition, refinement, scoping) to ensure that each team has an actionable,
● Utilized MS Project to create, update, and maintain detailed project schedules, effectively coordinating activities across internal teams and stakeholders.
● Facilitated scrum planning ceremonies with daily leadership and coaching team members, resulting in the effective adoption and implementation of agile principles, and maintained scheduled tasks, due dates, and task allocations.
● Encouraged scrum team quality practices including A Ensured timely submission of financial reports and donor-required documentation, maintaining a track record of compliance excellence. gile architecture, continuous integration, acceptance test-driven development (ATDD), and collective ownership.
● Facilitated internal and external communication, improved transparency, shared knowledge, and conflict resolution.
● Facilitated collaborative work with the Technical Lead and System Architect to ensure high-quality technical deliverables.
● Identified where processes and procedures are needed for the project and took the lead on developing and documenting these for the project team.
● Assisted with completion of status reports due to the customer monthly, quarterly, and annually.
● Executed comprehensive project closeout procedures, producing artifacts such as Lessons Learned, Root Cause Analysis, and After Action Reports.

● Managed administrative procedures and logistic control to 8 central coordinator offices and over 15 countries located in Europe, Middle East, and Africa.
● Conducted pre- and post-award reporting, overseeing program budget adherence and donor regulation compliance.
● Worked cross-functionally with the division management, economists, and technical officers to develop project timelines, monitor and track and update project milestones, and ensure smooth communication and data sharing between offices, and government authorities.
● Ensured timely submission of financial reports and donor-required documentation, maintaining a track record of compliance excellence.
● Adhered to Standard Operating Procedures (SOPs) while recommending enhancements for improved operational efficiency.
● Conducted research and offered support for new project development, creating plans, and budgets, and performing risk assessments.
● Managed project logistics requirements by identifying needs, purchase orders, tracking contracts, invoices, and process per diem, managing budget allocation, and recording them in the internal system.
● Kept track of project implementation by keeping constant contact with stakeholders, keeping accurate records of task evolution, and assisting project teams with milestone management
● liaised with the Finance team, diligently reviewing and submitting all required financial reporting within stipulated timelines
● Provided support and management of logistics for both internal & external events including organizing meetings, handling all meetings-related activities, and events, making travel or mission arrangements.