Customer Service, Purchase Coordinator, Administrative Assistance

• Manage Inventory
• Manage Incoming Shipments
• Maintaining Accurate Inventory Records
• Data Entry (Excel)
• Track Requisitions
• Track Missing Items
• Keep Track of Freezer Temp

• Order follow up with suppliers and freight companies, procurement and returning of samples (merchandise samples such as jackets, pants, notebooks etc.) order pre-invoicing, and securing purchase orders/client payment
• Create orders on NetSuite
• Manage Open PO Report to ensure open order are aligned with SLA closure timelines (35days)
• Manage/coordinate with suppliers and their production schedules ensuring the delivery and receipt of products are accurate and on time
• Coordinate timely delivery of product to designated locations (embroidery, screen print, product to client, etc.) and manage orders in Monday.com WIP report and ensure that all orders are updated with order updates, art proofs, and tracking
• Create Sample Pos and communicate to vendors/Project coordinator (specialist) the required timelines
• Proactively consider items that could impact a shipment from arriving on time and manage around them
• Investigate, resolve, reconcile and find impact a shipment from arriving on time and manage around them
• Retrieve quotes from suppliers and understand supplier’s company procedures, requirements, and lead-time
• Document special agreements and pricing available with our preferred suppliers
• Finalize outstanding billing information in a timely manner (main contact for AP team)

• Create Delivery Tickets
• PGI
• Close Shipments
• Remove stops from driver’s shipments
• Schedule Common Carry
• Create Purchase order
• Receive Transfers
• Used SAP

• Purchased all materials
• Keep track of orders
• Compare prices
• Prepared paperwork for shipment
• Schedule UPS/FedEx Pick-up
• Prepared perfumes
• Prepared shipping for wholesale orders
• Print packing slips for online orders
• Prepared orders for online and wholesale orders

• Answered steady inbound calls from customers and transfer them
• Purchased all material for two facilities
• Keep track of orders
• Compare prices
• Prepared paperwork for shipment supplies to sister company in TJ
• File papers
• Research price card in the system for quoting
• Created flyers for company parties.
• Keep track of quarterly report of how much money was used on purchasing.
• Input quotes into the system.
• Read blue prints
• Order screws
• Work for Vice President and President of the company