Executive Assistant | Operations Coordinator
- Location
- Philippines
- Desired Salary
- Unspecified
- Work preference
- Full Time, Part Time
- Links
- Not set
- Status
- Actively looking
- Field / Industry
- Admin & Virtual Assistant
About Me
I am an operations and executive support professional with over 5 years of hands-on experience supporting leadership, managing day-to-day operations, and keeping teams organized and on track. I am known for being detail-driven, reliable, and proactive, especially in calendar management, vendor coordination, reporting, and process improvement. I am comfortable working with multiple stakeholders in fast-paced environments.
Throughout my career, I have coordinated shipment activities, maintained inventory reports, and acted as a liaison between vendors and internal teams to resolve logistics concerns promptly. I have managed daily operations and administrative functions for teams, ensuring smooth workflows and efficient resource allocation.
I have developed and improved standard operating procedures to streamline processes and reduce operational inconsistencies. I am experienced in compiling operational reports and maintaining organized records to support data-driven management decisions. Supporting onboarding and training new hires has been an important part of my role to ensure smooth transitions.
I have overseen business operations to ensure continuity, efficiency, and adherence to internal processes, coordinating with cross-functional teams to meet operational targets and deadlines. I have improved internal workflows to reduce errors and enhance service quality, while ensuring accuracy and completeness of operational documentation.
My background also includes managing documentation, data entry, and filing systems, supporting executive leadership by coordinating calendars, preparing reports, and facilitating internal communication. I am always looking for opportunities to recommend workflow automation and process improvements.
I am proficient with tools such as Google Workspace, Microsoft Office, Notion, and have basic ERP system knowledge. I have also completed various trainings and seminars including Airline Reservation and Ticketing, Food Handler’s Seminar, and Virtual Assistant Fundamentals.
Outside of work, I enjoy music, movies, travel, and scuba diving, which help me maintain a balanced and motivated lifestyle.
Skills
Communication SkillsProject ManagementProblem SolvingCustomer ServiceTime ManagementProcess ImprovementMicrosoft OfficeReportingTrainingTeam ManagementVendor ManagementData EntryGoogle WorkspaceOperations ManagementOffice Management
Education
Bachelor of Information Management
Cagayan de Oro City, Philippines
Experience
Coordinated daily shipment activities, ensuring accurate inventory checks and on-time dispatch of goods. Prepared and maintained dispatch and inventory reports, improving data accuracy for cross-team tracking. Verified stock levels and updated records to support replenishment and operational planning. Acted as a liaison between vendors and internal teams to resolve shipment and logistics concerns promptly.
Managed daily operations and administrative functions for a team of approximately 15 staff, ensuring smooth workflows and efficient resource allocation. Tracked project timelines and coordinated with cross-departmental stakeholders to meet deadlines consistently. Developed and improved standard operating procedures (SOPs) to streamline processes and reduce operational inconsistencies. Compiled operational reports and maintained organized records to support data-driven management decisions. Supported onboarding and training of new hires to ensure a smooth transition into operations. Processed purchase orders and worked closely with finance to ensure timely and accurate vendor payments.
Oversaw daily business operations to ensure continuity, efficiency, and adherence to internal processes. Coordinated with cross-functional teams to meet operational targets and time-sensitive deadlines. Improved internal workflows to reduce errors and enhance service quality. Ensured accuracy and completeness of operational documentation and reports. Monitored lease agreements and vendor contracts, proactively escalating renewals to avoid service interruptions.
Managed documentation, data entry, and filing systems to maintain well-organized digital and physical records. Supported executive leadership by coordinating calendars, preparing reports, and facilitating internal communication. Identified process bottlenecks and recommended improvements, including opportunities for workflow automation.
Entered post-dated cheques and related documents into internal systems with a high level of accuracy. Processed insurance applications and claims in compliance with company guidelines and timelines. Assisted with document verification and record management to support claims processing.