Especialista en Documentación Ejecutiva / Jefa de Administración / Planificador
About Me
I am a professional with experience in administrative management, team coordination, and process organization in technical and construction projects. I have developed roles related to document control, administrative planning, and support in human resources management. I possess knowledge in BIM methodology and digital tools applied to information and project documentation management, contributing organization, efficiency, and coordination among work areas.
Throughout my career, I have been involved in the development of executive construction documentation, coordination with architects and construction teams to ensure precise and project-compliant execution, and leading projects for digitizing physical archives. I have conducted time and motion studies to optimize documentary processes and have planned, developed, and coordinated the overall functioning of companies.
I have implemented training programs to improve team skills, developed strategic plans and monitored their implementation, and created and applied efficient technical procedures. I have recommended changes and improvements and performed audits of documentary processes to identify areas for enhancement.
My experience includes participation in BIM-based projects, performing digital modeling, technical coordination, and support in planning and cost management. I am proficient in using various IT systems and technologies, managing documentation and archives, and continuously updating my knowledge to meet job requirements.
I have held leadership roles such as Head of Administration, managing administrative tasks, supporting technical teams, organizing documentation, monitoring internal processes to improve operational efficiency, and overseeing financial resources and treasury management. I have coordinated administrative and technical personnel, organized schedules, supported recruitment and onboarding processes, and fostered a positive work environment.
I am committed, proactive, and a team player with leadership skills, effective communication, active listening, continuous learning, problem detection and resolution abilities, and strong analytical and information management capabilities. I am proficient in AutoCAD, Revit (BIM and MEP), Navisworks, SketchUp, Fusion 360, and Microsoft Office suite, enabling me to deliver high-quality project documentation and administrative management.
Skills
Analytical SkillsLeadershipStrategic PlanningProcess OptimizationAutocadActive Listening
Education
Maestro Mayor de Obra Universitario
Bachiller en Ciencias Sociales
Artes Plasticas
Experience
Participation in projects developed under BIM methodology, performing digital modeling, technical coordination, and support in planning and cost estimation. Use of computer and technological systems. Management of documentation and files. Continuous updating of knowledge required for the position. Collaboration with different departments within the company.
Administrative management and operational support for technical teams. Organization of documentation and monitoring of internal processes to improve operational efficiency. Administration, monitoring, and control of internal operational processes. Coordination and supervision of assigned teams to achieve established goals. Management of the proper procurement of required supplies. Management and optimization of the company’s financial resources and treasury operations.
Management of administrative documentation and technical service records. Phone support and coordination with clients and service technicians. Preparation of quotations, service orders, and follow-up of after-sales work. Agenda control and scheduling of technical visits. Use of computer systems and office tools. Support in invoicing processes and payment control. Monitoring of compliance with company procedures and policies. Participation in internal coordination and planning meetings. Payment control, expense analysis, and budget deviation tracking. Maintenance of administrative records and databases. Management of office supplies and equipment. Preparation of administrative and management reports for company leadership. Coordination of administrative processes to improve operational efficiency.
Human Resources (HR): Coordination and follow-up of administrative and technical staff tasks. Organization of schedules and planning of technical team activities. Management of employee documentation and personnel files. Support in recruitment and onboarding processes for new employees. Coordination of staff updates (leave, absences, and vacations). Support in internal communication between management and staff. Collaboration in team organization and improvement of the work environment.
Efficient completion of assigned tasks. Management of documentation and files. Collaboration with different departments within the company. Development of projects and programs
Supervision of the company’s daily administrative operations. Coordination of documentation, contracts, invoicing, and payment control. Organization of routes, schedules, and logistics for transportation services. Management and follow-up of suppliers and clients. Control of administrative files and records. Coordination and support of the work team to ensure service quality. Preparation of administrative and operational reports for management. Planning and optimization of administrative and operational processes. Budget control and monitoring of operational costs. Supervision of compliance with internal procedures and service standards. Coordination of administrative and operational human resources. Support in strategic decision-making alongside company management.
Human Resources (HR): Coordination of administrative and operational staff. Participation in recruitment and hiring processes. Organization of work schedules, shifts, and timetables. Performance monitoring and support for team development. Management of employee documentation and personnel files. Coordination of leave, absences, and staff updates. Support in resolving labor and organizational issues.