Similoluwa Salami
Similoluwa Salami

Executive Assistant

Actively looking · Member since 7 Sep 2026
Message
Location
Lagos, Nigeria
Desired salary
15–20 USD/hourly
Work preference
Remote Only / Full Time, Part Time, Freelance
Experience level
Senior

About

Professional summary

I am a high-trust Executive and Personal Assistant with over four years of experience supporting founder-level executives and teams in fast-paced, impact-driven environments. I help leaders protect their focus, manage competing priorities, and keep professional and personal operations running smoothly.

I specialize in complex calendar management, inbox management, meeting coordination, travel planning, executive communications, and preparation of decision-ready documents. I work confidently across time zones and handle sensitive information with discretion, sound judgment, and reliable follow-through.

I have supported projects across operations, product, legal, design, supplier management, hiring, and customer communications. My approach is proactive: I anticipate needs, identify blockers, coordinate stakeholders, and ensure clear ownership of next steps.

I am experienced in building efficient systems using tools such as Notion, Airtable, HubSpot, Zoho, ClickUp, Asana, Zapier, Make, Google Workspace, and Microsoft Office. I use automation and organized documentation to reduce manual work, improve visibility, and strengthen operational consistency.

I also bring experience in people operations, including job posting, interview scheduling, candidate coordination, onboarding support, and tool transitions. I am comfortable managing CRMs, conducting market and supplier research, tracking expenses, preparing invoices, and supporting lead-generation workflows.

I communicate fluently in English and take pride in being a dependable partner to executives, clients, and cross-functional teams. I am motivated by creating calm, structured, and scalable operations that enable leaders to focus on high-impact work.

Notice period: Immediately

Skills

24 capabilities

Tech stack & tools

Working toolkit

Application Hosting

Collaboration

Communications

Design

Development

Experience

Career history

Executive & Personal Operations Assistant Qen Health

Conducted supplier and manufacturer research across North America, qualified potential partners, managed outreach, and coordinated introductory calls. Supported leadership with research, document preparation, quality assurance checks, and time-sensitive follow-ups.

Coordinated work across product, legal, design, consultants, operations, and suppliers to keep deliverables on track. Improved customer intake and waitlist forms in Tally by refining conditional logic, question flows, and the user experience.

Executive & Personal Operations Assistant Well-Run Retail

Managed executive email and calendar systems, prioritized communications, scheduled meetings, and protected executive focus across overlapping professional commitments. Supported planning for corporate retreats, business travel, and special events.

Created newsletters and automated subscriber workflows in Kit (ConvertKit), including onboarding flows and broadcast scheduling. Organized Google Drive systems, managed concurrent projects in ClickUp, and built Zapier workflows to reduce repetitive administrative work.

Executive Assistant Freelancer

Owned executive calendars across multiple time zones, resolved scheduling conflicts, sequenced priorities, and protected CEO focus time. Coordinated virtual and in-person meetings with agendas, briefing documents, talking points, and follow-up actions.

Prepared decks, spreadsheets, proposals, and internal documentation to support executive alignment. Planned business travel, off-site meetings, and retreats, while serving as a confidential communication point of contact for leadership, clients, and partners.

Executive Assistant Afriment

Coordinated more than 10 international and local trips, including flights, accommodations, and meeting schedules, achieving 15% travel cost savings through vendor comparison. Supported corporate retreats, business trips, and special-event logistics.

Managed content calendars and project deadlines in Notion, supported hiring coordination and onboarding, and maintained candidate records. Connected email, calendar, and task-management tools through Zapier and Make to automate reminders, follow-ups, and data synchronization.

Executive Assistant NEXTGEN CREATIVES

Provided administrative support through document preparation, data entry, and research, contributing to a 30% increase in operational efficiency. Organized office operations in ClickUp and Asana, improving task coordination and project completion timelines.

Optimized the client inbox, reducing email processing time and improving response rates. Maintained confidential executive and client information, streamlined CRM and lead-management processes, and prepared research briefs, data summaries, and decision-ready materials.

Executive Virtual Assistant LESTAD MICRO-INVESTMENT

Provided executive support by scheduling more than 15 meetings per month, preparing detailed itineraries, coordinating complex travel, and producing critical documents with a high degree of accuracy. Prepared executive reports, correspondence, and meeting notes to improve decision-making efficiency.

Managed expense tracking and invoice processing in QuickBooks, helping reduce financial discrepancies and record errors. Created SOPs, trackers, and digital filing systems that improved task visibility and reduced manual work.

Virtual Assistant (Pro-bono) Skills-based Volunteer

Improved CRM workflows in HubSpot and Zoho, contributing to a 25% increase in lead retention. Completed more than 50 high-accuracy data-entry projects while reducing manual errors.

Proofread and formatted presentation decks, newsletters, and executive communication materials. Provided volunteer administrative support with a focus on process accuracy, CRM organization, and professional documentation.

Education

Learning history

Obafemi Awolowo University

BSc, Accounting

Bachelor of Science in Accounting.

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