Remote Office Assistant | Administrative & Operations Coordinator

I manage end-to-end purchase order administration through IFS ERP, ensuring documentation, specifications, and company-policy requirements are accurate and complete.

I communicate daily with suppliers and contractors to reschedule orders, expedite deliveries, and resolve lead-time issues. I also investigate delivery shortages, discrepancies, and invoicing errors with accounts and warehouse teams.

I support senior managers by preparing proposals, pricing spreadsheets, and compliance documentation under strict deadlines. In addition, I coordinate vendor onboarding records and maintain audit-ready supplier directories and compliance files.

I oversaw purchase order placement, monitored delivery timelines, and provided internal teams with updates on project milestones and supply status.

I managed administrative agreements for utilities, office facilities, and maintenance services. I maintained procurement spreadsheets and used historical data and price comparisons in Microsoft Excel to support budgeting decisions.

I sourced difficult-to-find supplies and handled regular vendor enquiries through email and phone communication.

I supervised administrative workflows, operational documentation, and stock records using SAGE software. I led and trained a team of six staff members while coordinating shift schedules and standard operating procedures.

I processed RFQs, purchase orders, and vendor agreements while ensuring cost efficiency and compliance. I also conducted periodic inventory audits and maintained real-time digital logs to improve operational flow and reduce stock discrepancies.

I processed corporate requisitions, tender documentation, and purchase orders through SAP while ensuring compliance with company policies and internal procedures.

I supported department leadership with daily operational issue resolution, document-approval coordination, and deliverable tracking. I also conducted structured market surveys and developed vendor contact databases to expand supplier options.

I prepared, proofread, and archived formal offer letters, contractual terms, and tender packages with a high level of accuracy.

I monitored contract renewals, service deliverables, and compliance with corporate standards. I acted as a central liaison between vendors, internal departments, and senior leadership.

I also supported executive reporting, operational organization, and the resolution of external vendor queries.

Bachelor of Science with Honours in Mechanical Engineering.