Paola Escobar cover
Paola Escobar
Paola Escobar

Bilingual Virtual Assistant | Administrative Support, Operations & Marketing Coordination

Actively looking · Member since 28 Sep 2026
Location
Machali, Chile
Desired salary
Confidential
Work preference
Remote Only / Full Time, Part Time, Freelance
Experience level
Mid

About

Professional summary

Bilingual Administrative and Operations Support professional based in Chile, with experience supporting remote administrative workflows, client communication, document organization, payment tracking, invoicing, and day-to-day operational follow-up.

In my current role, I manage administrative tasks independently, organize digital records, prepare and track invoices and payments, communicate with clients through email and WhatsApp, and support task coordination and internal priorities. I am comfortable working across multiple tasks while maintaining accuracy, confidentiality, and clear communication.

I work with Google Workspace, Microsoft Office, Excel, Notion, Canva, Zoom, and Google Meet. I have also developed practical Notion dashboards and linked databases to organize clients, projects, tasks, deliverables, feedback, deadlines, and payments.

I am currently open to fully remote opportunities as an Administrative Assistant, Executive Assistant, Virtual Assistant, Operations Assistant, or Client/Project Support professional. I am especially interested in supporting founders, executives, agencies, and small businesses that value organization, proactive follow-up, and reliable remote support.

Notice period: Immediately available

Skills

20 capabilities

Tech stack & tools

Working toolkit

Collaboration

Experience

Career history

Virtual & Administrative Assistant Medvida + Freelance Clients

Managed executive calendars, cross-time-zone scheduling, and last-minute appointment changes for multiple clients. Coordinated international travel arrangements, including flights, hotels, and ground transportation.

Issued invoices, tracked billing cycles, and maintained Excel payment spreadsheets to support overdue-payment follow-up. Organized digital archives by client and category while handling professional English and Spanish email correspondence.

Administrative Intern Consulate of Portugal

Entered and updated passport and national ID information in official internal systems with accuracy and confidentiality.

Organized and archived official consular documentation in accordance with diplomatic recordkeeping standards.

Operations Intern Customs Agency

Supported the review, filing, and organization of import and export documentation across multiple operational areas.

Assisted with administrative processes requiring careful document handling and attention to detail.

Education

Learning history

Universidad Santa María

Bachelor's Degree, International Studies

Specialized in international relations, foreign trade, diplomatic protocol, and multicultural communication. Organized Model United Nations simulations involving more than 10 simultaneous delegations, including logistics, protocol, and event coordination.

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