Accounts Payable Specialist

I lead day-to-day AP operations for a fast-paced logistics function, including team workload management, quality reviews, vendor escalations, and process standardization. I oversee full-cycle AP for more than 150 active vendors and approximately 600 to 800 invoices each month, covering invoice entry, GL coding, approval routing, and PO and receipt matching.

I run weekly ACH, wire, and check payment runs totaling more than $1 million per month. I review payment holds, duplicate invoices, bank detail changes, and exception items before payment batches are posted.

I reduced aged exceptions and backlog by approximately 20% through Excel dashboards tracking AP aging, invoice cycle time, on-time payment, exception volume, and vendor inquiry SLAs. I also work SAP and Ariba exception reports, support month-end activities, resolve supplier inquiries, and coach AP staff on ERP workflows, matching, controls, vendor master updates, and documentation standards.

I owned the full invoice-to-pay cycle for more than 200 vendors and 800 to 1,000 invoices per month. My responsibilities included PO and non-PO processing, three-way matching, GL coding, approval workflows, payment scheduling, and month-end readiness.

I reduced aged exception volume by approximately 25% by researching and resolving SAP and Ariba issues, including interface errors, quantity and price mismatches, missing PO numbers, blocked invoices, and unmatched receipts. I also led ACH, wire, and check payment runs while validating vendor banking data, payment dates, payment status, voids, reissues, and remittance details.

I reconciled vendor statements and AP subledger balances, built Excel aging and vendor activity reports, supported close and audit activities, reviewed Concur expense reports, and managed a shared AP inbox handling 30 to 50 vendor inquiries daily. I trained AP interns on ERP processes, invoice entry, matching, exception research, communications, and internal controls.

I processed approximately 300 to 400 PO and non-PO vendor invoices per month, validating approvals, GL coding, tax treatment, and supporting documentation. I performed two-way and three-way matching and resolved quantity, pricing, receipt, address, and approval discrepancies with operations teams and vendors.

I reconciled vendor statements and AP subledger activity to identify missing invoices, duplicate payments, unapplied credits, and payment discrepancies. I coordinated corrections and recoveries while supporting weekly payment runs, vendor remittance inquiries, bank information updates, voids, reissues, and payment rejection research.

I maintained organized electronic invoice and approval documentation, responded to audit requests, and supported AP aging, accruals, account reconciliations, and month-end close activities.