Senior Document Controller / Oracle Aconex Administrator / Executive Assistant

Manage and control technical, commercial, contractual, tender, and procurement documentation through the Oracle Aconex platform. Set up project folders, maintain document registers, manage uploads, enforce version control, and ensure documents are logged, reviewed, distributed, and archived according to established procedures.

Administer Aconex users, roles, permissions, workflows, and project configurations. Support tender teams with bidder communications, document packages, technical schedules, compliance matrices, reporting, deadline monitoring, user training, and coordination between Engineering, Commercial, and Procurement stakeholders.

Lead document control and Aconex EDMS administration for the Zayed National Museum project in Abu Dhabi, supporting the Department of Culture & Tourism as client. Managed Aconex metadata, configurations, project invitations, workflows, sub-workflows, document registers, incoming and outgoing correspondence, and stakeholder distributions.

Tracked submittals, RFIs, PQs, NCRs, SORs, and other site documents through progress reporting and follow-up. Produced project master registers, supported audits and closeouts, expedited approvals, maintained confidential records, trained document controllers, and provided project administration and secretarial backup support.

Performed document control for the Luxury Villas & Townhouses project at Jubail Island Community in Abu Dhabi under the HILL-EHAF JV. Created Aconex project workflows and internal and external sub-workflows, prepared project templates, controlled document numbering, and maintained electronic and hard-copy filing systems.

Managed correspondence, material approval submittals, RFIs, change orders, contracts, invoices, work orders, drawings, MSRAs, and other project records. Produced master registers and weekly progress reports, coordinated stakeholder distributions and meeting calendars, followed up pending reviews, supported audits, and mentored junior document controllers.

Provided executive and administrative support to company partners, directors, and department heads in a technical services subcontracting business. Managed calendars, meetings, travel, visas, correspondence, reports, presentations, confidential records, HR coordination, employee files, timesheets, office operations, petty cash, invoicing, and ISO certification activities.

Managed purchasing of equipment, materials, consumables, vehicles, rentals, office supplies, and services. Obtained and evaluated supplier quotations, generated price comparison reports and purchase orders, maintained supplier and inventory records, coordinated deliveries and repairs, checked invoices and delivery notes, and supported vendor and subcontractor relationships.

Provided secretarial and front-office support, including scheduling, reviewing and prioritizing emails, receptionist duties, meeting note-taking, and general administrative assistance.

Organized documents and maintained employee records to support efficient executive and office operations.

Supported daily administrative and clerical operations at the port office during on-the-job training with the Office of the Auditor, Commission on Audit.

Received, sorted, filed, scanned, printed, and maintained office records; encoded data; assisted with reports using Microsoft Office applications; and supported document control and records retrieval activities.

Bachelor of Science in Commerce, major in Management, completed in Surigao City, Philippines.