Strategic Executive Assistant

Serve as a strategic partner to the President, managing operations across HR, finance, marketing, and compliance. Implemented cloud-based collaboration tools (Asana, Slack) that improved cross-department communication and project tracking. Streamlined accounting and reporting processes, reducing reconciliation time by 30%. Oversaw recruiting, onboarding, payroll, benefits, and vendor management while maintaining organizational compliance.

Coordinated multi-departmental Engineering Change Notices (ECNs), ensuring regulatory compliance and process integrity. Partnered with engineering and operations teams to implement SAP-based database and document control processes. Provided executive support to Plant Manager, Controller, and Operations Manager, including scheduling, reporting, and operational initiatives.

Directed HR functions, payroll, recruiting, and compliance across multiple office locations. Supervised medical records department staff, overseeing database management, HIPAA compliance, and customer service to attorneys. Managed AP/AR, vendor accounts, and reconciliations while delivering accurate monthly reporting to leadership.

Partnered with the CEO on daily operations, confidential communications, and board preparation. Coordinated complex national and international travel itineraries for executives and staff. Planned and executed client programs, board meetings, and corporate events that strengthened brand reputation.

Provided direct support to the CEO, including calendar management, travel arrangements, board preparation, and confidential correspondence. Organized company-wide meetings and social/business functions while maintaining effective vendor relationships. Managed executive-level priorities with discretion and efficiency in a fast-paced environment.

Directed large-scale events for up to 10,000 attendees, including product launches for Porsche, Honda, Kawasaki, and political receptions. Managed event budgets, PR campaigns, staff scheduling, and vendor contracts to ensure flawless delivery. Provided full executive support to the CEO, President, and CFO, including board preparation and daily operational support.

Coordinated statewide education programs, instructor scheduling, and official state recordkeeping. Directed HR, payroll, AR/AP, tax computations, and compliance for organizational operations. Produced board materials, enrollment reports, and operational activity reports to support leadership decisions.

Administered applicant flow, pre-employment testing, and orientation for new hires. Generated EEO and Affirmative Action reports and managed recruiting metrics reporting. Provided HR operational support to multiple business units with a focus on accuracy and compliance.

Coordinated volunteer recruitment, physician/hospital partnerships, and patient appointment management. Planned fundraising and awareness events, serving as media contact for local and national press. Provided direct support to the Executive Director with travel, correspondence, and board preparation.

Supervised temporary and permanent staff, overseeing scheduling, payroll, and benefits administration. Developed recruitment processes, including a vacancy listing manual and orientation program. Managed unemployment claims, workers’ compensation cases, and client placement coordination.